(last updated 2012-13)
1. GQA positions can only be budgeted for the purpose of the original
allocation and need to retain
their designation as either a faculty or staff line. Faculty positions cannot
be reclassified to academic staff or classified positions and vice versa.
2. GQA positions are allocated and budgeted on the basis of either a
1.0 or .50 FTE. The positions
cannot be budgeted at lesser FTEs without approval of the Budget Office.
3. The cost of fringe benefits for GQA positions is funded from the
GQA salary pool.
4. The cost of search and screen expenses for GQA
positions is funded from the GQA program reserve as part of the initial
position allocation process. Departments are responsible for search and screen
expenses for GQA positions that are subsequently vacated and refilled.
5. The cost of start-up expenses for GQA positions
is funded from the GQA program reserve following review and approval by the
division head and Vice Chancellor for Administration. Start-up funds need to be
expended within two years for supplies and equipment and three years for
6. The cost of promotion, career progression, pay
plan, and replacement hiring due to FMLA leave for GQA faculty and staff
positions is funded and budgeted from the GQA salary pool.
7. Salary savings accrued from the difference
between the budget and replacement cost for a GQA position are returned to the
GQA salary pool. The replacement cost for a vacant position requires the
approval of the Provost/Assistant Chancellor and Vice Chancellor for
Administration. A replacement salary that exceeds the position budget and is
approved will be funded by the GQA salary pool.
8. GQA faculty and staff positions can be
reallocated within the position type to another unit, department, college, or
division with the approval of the Provost/Assistant Chancellor and Vice
Chancellor for Administration. The S&E initially allocated for a GQA
position will also be transferred as part of the reallocation process.
9. GQA positions cannot be swapped within a
department or division for positions funded by 102 Salary Provisions or 131
Excess Tuition to offset the cost of fringe benefits for positions budgeted in Fund
102 or 131.
10. Unexpended GQA salary and
S&E budget allocations are returned to the GQA program reserve
at the end of each fiscal year.
GQA positions should be filled within one year of the position
allocation or when a position becomes vacant. Positions that are left unfilled
for more than one year will be returned to the GQA pool for reallocation by the
Salary savings from an unfilled GQA position should be used to fill
the vacancy with an IAS, part-time, or interim appointment. One-time uses of
salary savings for S&E and capital equipment expenditures are a secondary
priority for GQA salary savings. One-time expenditures from salary savings need
to be completed in the current fiscal year and are not eligible for carryover
to a subsequent fiscal year.
S&E allocations should be budgeted at the department level
with a maximum of 10% of the division’s total S&E allocation retained in a division
S&E allocations should not be budgeted for student travel expenses,
candidate recruitment, and capital purchases.
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