UW-L Career ServicesCoop Internship Module Faculty Instructions

The staff of Cooperative Education and Internship Program is implementing an online authorization process for faculty advisor and department chair approval of internship credit.  In the new process, internship faculty advisors and department chairs will receive an email notification when a student is seeking approval of an internship for credit. This email will contain a link to information (similar to the old Credit Approval Form) about the student’s internship credit request.  Faculty advisors and department chairs will approve these requests online, without printed forms.  This new process will provide more timely information to faculty that can be accessed anywhere there is email access, will reduce the need for students to run from office to office on campus to hand-carry paperwork and will dramatically reduce the amount of paper used.  As part of this new process, beginning with summer 2013 interns, employer evaluations will also be shared with faculty online, through a link delivered via email.

 

New Credit Approval Process

A student seeking credit for an internship will visit Career Services to initiate the credit approval process.  After providing Career Services with information about the internship, the faculty advisor specified by the student will receive an email from “UW-L Career Services” with the subject line “Co-op/Internship approval required”.  See first image below for an example of how the email will look in your campus email inbox.

 

email subject line

 

The email will be brief (see below), containing the name of the student, the name of the internship employer, a deadline for acting on the internship approval and a link to click on to approve the internship.  

 

faculty email

Clicking on the link will open a browser window with information about the internship that is similar to the old Credit Approval Form, including information about the student’s academic standing, the internship site and internship credit information.  The faculty advisor approves the internship credit by confirming the information, providing an e-signature and clicking an approval button.  See the image below for a look at the part of the online credit approval information where advisors will fill in information, initial and submit the online form.  Faculty advisors should feel free to communicate directly with students regarding additional assignments for the internship.  Online approval of the internship by the faculty advisor automatically triggers an email to the appropriate department chairperson.  The department chair  reviews the online credit approval form, provides an e-signature and clicks an approval button to submit the information back to Career Services.

 

faculty approval




Employer Evaluation of Interns
A second part of this new online process involves the employer evaluations of interns.  These evaluations will now be done online by employers.  Faculty advisors will see the completed evaluations online.  The timing of these evaluations will remain the same with a mid-term and final evaluation each fall or spring semester and only a final evaluation in the summer semester.  Faculty advisors will receive an email reminder from Career Services at the mid-term and final evaluation times to remind them how to access employer evaluations of interns.  Automating this process online will provide much more timely information to advisors, especially at the end of a semester when grades are due.

Faculty internship advisors will view employer evaluation in Eagle Opportunities. To access Eagle Opportunities
, go to the Career Services homepage www.uwlax.edu/careerservices and click on the Faculty Login link at the top of the page.  Your username is your UW-L email address.  Your password has been assigned by Career Services.  If you don't know your password, you can use the "Forgot your password?" link to have a new password emailed to your UW-L email address.

Follow these steps to see the employer and student evaluations or watch the Instruction Video:
1.       Login to your faculty account with the info shown above

2.
       On the upper left side of the screen, select "Co-op/Internship Hired Students" 
3.
       Just above your list, filter for the term for which you want to view completed evaluations
4.
       Then Click View Co-op/Internship next to the student you wish to view
5.
       
Scroll down to the Evaluation Information section 
6.
       Click the View links to view the respective evaluations