Bylaws Amended June, 2014
The UW-La Crosse Classified Staff Council endeavors to promote ongoing education, professional
development activities and communication between all classified employees and the broader University
community. The Council will promote a positive professional environment for all classified staff
employees based on equality, respect and a spirit of collegiality between members of the University
community, including faculty, staff, and students. The Council members will serve as advisors to the
Chancellor and other University administrators.
The name of the organization is the Classified Staff Council, also known as CSC.
CSC maintains the following roles and responsibilities: (1) To participate in the development of future
plans for the University while also promoting and sustaining a positive professional environment for all
classified staff employees; (2) To promote programs and services that support professional development
activities for classified staff employees; (3) To encourage informed communication among classified staff
and with the broader University community, including the recognized governance groups; (4) To serve as
advisors to the Chancellor and other University administrators; (5) To solicit nominees and make
recommendations for University Search and Screen Committees and other committees requested by the
Chancellor; and (6) To perform such other duties and functions as befits a voluntary organization
committed to creating and sustaining an affirming and supportive operational environment that promotes
and encourages excellence in teaching, working, leading, and serving the community that is the
University of Wisconsin-La Crosse.
All permanent members of the classified staff are eligible, and encouraged, to seek election to the CSC.
The CSC will consist of 11 members, each serving a three-year term with a maximum of two consecutive
terms. CSC members are elected by vote of all participating and interested members of the classified
staff at the University of Wisconsin-La Crosse. Representation of Council members will be based on the
percentage of members in each employment category, formerly known as bargaining units. Membership
allocations will be reviewed and adjusted as needed annually by the Bylaws Committee.
Any permanent member of the classified staff may be nominated by their colleagues or may selfnominate
to serve on CSC. If nominated by another, the current Elections Committee Chair will verify
their willingness to participate. If there are no nominees for a specific category, members from that
category will go unrepresented during that term. All nominees will be listed on the election ballot. All
classified staff will receive a mailing announcing the upcoming elections. All voting will occur online. All
classified staff are eligible to vote with elections taking place in April each year. Terms for membership
will be based on the fiscal year, starting July 1 through June 30. If an elected member leaves before the
term is completed, the CSC Chair will appoint a new member to complete the remainder of the term from
the list of nominees.
A. PAST-CHAIRThe Past Chair does not have to be a member of the Council. The Past-Chair provides continuity to the
work of the CSAC through consultation with the Executive Committee.
Terms of service on CSC will be for three years and are staggered so that three to four seats are open
each year with a maximum of two consecutive terms. Individuals can nominate themselves or other
members of the classified staff for election to serve on CSC. Nominations to fill vacant seat(s), and the subsequent voting for all members are done in April with those chosen to serve beginning their term in
CSC shall have the following officers who serve single-year terms: (1) Chair; (2) Vice-Chair (who serves
as Chair-Elect and must have 2 years left on their term); (3) Secretary. CSC officers constitute the
Executive Committee, and they shall be joined by the Past-Chair who shall serve as ex officio and nonvoting
member of CSC and the Executive Committee.
Role of Executive Committee: The CSC Executive Committee shall have the power to act on behalf of
the Council when the situation requires immediate action. Such actions and recommendations of the
Executive Committee shall in all cases be subject to review by the Council, who shall be notified of all
such actions and recommendations through minutes of the CSC Executive Committee meetings.
The eleven CSC members who have been elected or appointed to serve shall elect a Vice-Chair and
Secretary by secret ballot at the June meeting. Outgoing members cannot nominate candidates for the
position and will not vote in this process. In the event that the Vice-Chair cannot serve as Chair, CSC will
elect a new Chair from among the remaining CSC members. The duties and responsibilities of each
officer are set forth below:
Chair: Calls meetings of CSC and presides over the meetings, coordinates activities, and attends
monthly meetings with the Chancellor.
Vice-Chair: Serves as Acting Chair (and performs all of requisite duties) when the Chair is absent or
unable to perform the duties of the position. Attends monthly meetings with the Chancellor. Becomes
Chair after completing one-year service as Vice-Chair.
Secretary: Prepares and distributes agenda for all CSC meetings. Takes minutes of CSC meetings and
posts approved minutes to the CSC webpage. Retains a copy of the minutes within the CSC files on the
shared directory. Attends meetings of the Executive Committee and accompanies the Chair and Vice-
Chair to monthly meetings with the Chancellor.
Scheduling: Regular meetings of CSC shall be held on the second Tuesday of each month, with the
understanding that the July meeting will not be held unless there is some pressing business that requires
a change in the meeting schedule. CSC meetings are open to all University employees and are held
during normal business hours; typically between 7:45 a.m. and 4:30 p.m. Members of CSC will be
allowed to attend meetings in paid status. Any employee serving as an elected member of CSC who is
assigned to work the second or third shift will be allowed to use flex work hours to attend these meetings.
Arrangement to flex work schedule should be discussed with the appropriate supervisor, and the Human
Resources Manager shall actively help to resolve any issues or problems that may arise relating to these
scheduling and workload conditions. If a special unscheduled meeting is needed, an email notification
will be sent out 24 hours prior to the meeting to all classified staff.
Quorum: A quorum for any meeting of CSC shall be six (6) members.
Attendance:CSC members must attend at least 8 of the regularly-scheduled meetings in a given fiscal
year to retain their seat (subject to Council discussion and approval). The Chair will appoint the next
highest vote getter from the most recent election in the appropriate employment category to fill the
remainder of the term. If no one is able to serve who had been on the ballot, the Chair may appoint any
eligible classified staff member in the appropriate category.
Leave of Absence:If a CSC member knows he or she will not be able to attend meetings for a period of
time, he or she may request a leave of absence from these assigned responsibilities. A leave of absence
may be requested for up to one year. The Chair will appoint an eligible classified staff member from the appropriate category to serve on CSC during the leave of absence. Replacement members will be
chosen from the list of nominees and will have full voting rights and privileges. CSC members requesting
a leave longer than one year are encouraged to resign from CSC.
All classified staff members are eligible to serve on a committee and may self-nominate. CSC
committees may be established by a majority vote of CSC. All committees select their own chair from
among their members. During the setup period, each committee will establish a rotation schedule within
the committee consisting of 1-, 2- and 3-year terms. Subsequent terms of service on a standing
committee will be on a 3year rotating schedule. Committee meetings may be held during paid work
hours. Any employee serving as an appointed member of a committee and working second or third shift
will be allowed to work flex hours to attend Committee meetings. Arrangement to flex work schedule
should be discussed with the appropriate supervisor, and the Classified Staff Human Resources Manager
shall provide support and assistance toward this end, if needed. Standing committees are reviewed
annually, and those that are no longer necessary will be eliminated by majority vote of CSC. A
representative from each standing committee will attend the monthly CSC meetings for updates on the
activities of the committee. Terms for committee chairs are limited to two consecutive years with another
term of service allowed after a one-year break. There are no term limits for membership on standing
committees; however, committee members must be in permanent employment status.
Bylaws Committee: Annually reviews CSC bylaws, including membership allocation, and proposes
changes to CSC as necessary. The Bylaws Committee shall consist of up to five members.
Fundraising Committee: The mission of this committee is to raise funds. These fundraising efforts will
support the program committee and other events for classified staff through the endowment program.
The Fundraising Committee shall consist of up to five members.
Program Committee: Provides professional development opportunities to classified staff members by
offering non-credit conferences, seminars, and workshops on campus. The Program Committee shall
consist of up to five members.
Committee on Committees: The Committee on Committees will solicit nominees for openings on CSC
and joint university committees. All nominees will be approved by the Committee on Committees
members. The appointments will then be reviewed by the CSC for approval by the Council. The
Committee on Committees shall consist of up to five members.
Elections Committee: This committee is charged with overseeing the election process by the Council
Chair each February, and is composed of three classified staff members. Members of the Elections
Committee may not be seeking re-election and are not eligible to be nominated to the CSC. The CSC
Chair will name a Chair for Elections Committee. This person will be the convener of the Election
Committee. They will report directly to the CSC Chair. The Chair of this committee will submit election
results at the May CSC meeting. The Council will certify the election results at the May meeting. After
the May meeting, the Elections Committee Chair will send an e-mail to the Council indicating who is
eligible for the upcoming open officer seats. The Council will then ask those candidates to confirm their
interest by return e-mail with an accompanying statement of interest/abilities. The Elections Committee
Chair will forward this information to the Council prior to the June elections meeting. New members will
be invited to attend the June meeting before their term begins in July.
CSC bylaws may be changed by an affirmative vote of two-thirds of CSC membership. This vote will be
done at a CSC meeting. Before such a vote will take place, members of the Council must be given notice
regarding the intent to vote on proposed changes to the bylaws. All proposals must be discussed during
at least one Council meeting prior to a vote on the proposed changes. At a minimum, the bylaws shall be
revisited annually by the Bylaws Committee of the CSC.
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