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Classified Staff Council
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  • Bylaws

    CLASSIFIED STAFF COUNCIL BYLAWS

    Bylaws Amended June, 2014 (printable)

     

    Amended September 9, 2014

    ARTICLE I: MISSION STATEMENT

    The UW-La Crosse Classified Staff Council endeavors to promote ongoing education, professional development activities and communication between all classified employees and the broader University community. The Council will promote a positive professional environment for all classified staff employees based on equality, respect and a spirit of collegiality between members of the University community, including faculty, staff, and students. The Council members will serve as advisors to the Chancellor and other University administrators.

    ARTICLE II: NAME

    The name of the organization is the Classified Staff Council, also known as CSC.

    ARTICLE III: ROLES AND RESPONSIBILITIES

    CSC maintains the following roles and responsibilities: 

    (1) To participate with other recognized governance groups and administration in the development of future University planning;

    (2) To promote and sustain a positive professional environment for all classified staff employees;

    (3) To promote programs and services that support professional development activities for classified staff employees;

    (4) To encourage informed communication among classified staff and with the broader University community, including other recognized campus governance groups;

    (5) To serve as advisors to the Chancellor and other University Administration;

    (6) To solicit nominees and make recommendations for University Search and Screen Committees and other committees requested by the Chancellor; and

    (7) To perform duties and functions that promote and encourage excellence in teaching, workmanship, leadership, and service to the University of Wisconsin-La Crosse and the surrounding community.

    ARTICLE IV: COUNCIL MEMBERSHIP AND ELECTIONS

    Eligibility and Terms - All permanent members of the classified staff are eligible, and encouraged, to seek election to the CSC. The CSC will consist of 13 members, each serving a three-year term with a maximum of two consecutive terms. CSC members are elected by vote of all participating and interested members of the classified staff at the University of Wisconsin-La Crosse. If an individual has been appointed to fill a vacant Council seat for more than one year, that period will be considered a full term of service for election purposes.

    Representation - Representation of Council members shall be based on the percentage of classified staff members in each of 3 employment categories:  Administrative Support, Facilities & Maintenance, and Professional Services.  Membership allocations shall be reviewed and adjusted as needed annually by the Bylaws Committee. 

    Nominations - Any permanent member of the classified staff may be nominated by their colleagues or may self-nominate to serve on CSC.

    Elections - All classified staff shall receive notification via campus e-mail announcing upcoming elections.  All voting will occur online.  All classified staff are eligible to vote, with elections taking place in April each year.  Terms for membership will be based on the fiscal year, starting July 1 through June 30.

    ARTICLE V: EX OFFICIO NON-VOTING MEMBER

    A. PAST-CHAIR
    The Past Chair serves as an ex-officio member of the Council, and does not have to be a member of the Council.  The Past Chair provides continuity to the work of the CSC through consultation with the Executive Committee.

    ARTICLE VI: TERMS OF SERVICE

    Terms of service on CSC will be for three years and are staggered so that three to four seats are open each year with a maximum of two consecutive terms.  Individuals can nominate themselves or other members of the classified staff for election to serve on CSC.  Nominations to fill vacant seat(s), and the subsequent voting for all members are done in April with those chosen to serve beginning their term of service in July.

    ARTICLE VII: EXECUTIVE COMMITTEE

    CSC shall have the following three officers who serve single-year terms:  Chair, Vice-Chair (who serves as Chair-Elect and must have 2 years left on their term), and Secretary/Treasurer.  CSC officers constitute the Executive Committee, and they shall be joined by the Past-Chair who shall serve as an ex-officio and non-voting member of CSC and the Executive Committee.

    Role of Executive Committee:  The CSD Executive Committee shall have the power to act on behalf of the Council when the situation requires immediate action.  Such actions are recommendations of the Executive Committee shall in all cases be subject to review by the Council, who shall be notified of all such actions and recommendations through minutes of the CSC Executive Committee meetings.

    ARTICLE VIII: ELECTION OF OFFICERS

    The thirteen CSC members who have been elected or appointed to serve shall elect a Vice-Chair and Secretary/Treasurer by secret ballot at the June meeting. Outgoing members cannot nominate candidates for the position and will not vote in this process.  In the event that the Vice-Chair cannot serve as Chair, CSC will elect a new Chair from among the remaining CSC members.  The duties and responsibilities of each officer are set forth as follows:

    Chair responsibilities: 

    • call meetings of CSC and preside over the meetings
    • coordinate activities
    • attend monthly meetings with the Chancellor

    Vice-Chair responsibilities: 

    • serve as Acting Chair (and performs all of requisite duties) when the Chair is absent or unable to perform the duties of the position.
    • attend monthly meetings with the Chancellor
    • become Chair after completing one-year service as Vice-Chair
    Secretary/Treasurer responsibilities: 
    • prepare and distribute agenda for all CSC meetings.
    • take minutes of CSC meetings and posts approved minutes to the CSC webpage.
    • retain a copy of Council minutes within the CSC files on the shared directory
    • attend meetings of the Executive Committee and accompany the Chair and Vice-Chair to monthly meetings with the Chancellor.
    • maintain financial records related to CSC transactions
    • get Council authorization and approval for all expenditures

     ARTICLE IX: MEETINGS

    Scheduling:
    Regular meetings of CSC shall be held on the second Tuesday of each month, with the understanding that the July meeting will not be held unless there is some pressing business that requires a change in the meeting schedule. CSC meetings are open to all University employees and are held during normal business hours; typically between 7:45 a.m. and 4:30 p.m. Members of CSC will be allowed to attend meetings in paid status. Any employee serving as an elected member of CSC who is assigned to work the second or third shift will be allowed to use flex work hours to attend these meetings. Arrangement to flex work schedule should be discussed with the appropriate supervisor, and the Human Resources Manager shall actively help to resolve any issues or problems that may arise relating to these scheduling and workload conditions. If a special unscheduled meeting is needed, an email notification will be sent out 24 hours prior to the meeting to all classified staff. 

    Quorum:
    A quorum for any meeting of CSC shall be seven (7) members. 

    Attendance:
    CSC members must attend at least 8 of the regularly-scheduled meetings in a given fiscal year to retain their seat (subject to Council discussion and approval). 

    Leave of Absence:
    If a CSC member knows he or she will not be able to attend meetings for a period of time, he or she may request a leave of absence from these assigned responsibilities.  A leave of absence may be requested for up to one year. 

    Vacancies:  In the even of a temporary vacancy requested through a leave of absence, the runner-up for the vacant seat from the prior election shall be appointed to serve on the Council during the leave of absence.  Should the runner-up decline to serve, or if the seat was uncontested in the prior election, the Chair (with Executive Committee approval) shall appoint an eligible classified staff member from the appropriate employment category to serve on the Council during the leave of absence.  Replacement member shall have full voting rights and privileges during this period.

    In the event of a permanent resignation or vacancy, the runner-up for the vacant seat from the prior election shall be appointed to serve on the Council for the remainder of the term.  Should the runner-up decline to serve, or if the seat was uncontested in the prior election, the Chair (with Executive Committee approval) shall appoint an eligible classified staff member from the appropriate employment category to the vacant seat.

    ARTICLE X: STANDING COMMITTEES

    All classified staff members are eligible to serve on a committee and may self-nominate. CSC committees may be established by a majority vote of CSC. All committees select their own chair from among their members. During the setup period, each committee will establish a rotation schedule within the committee consisting of 1-, 2- and 3-year terms. Subsequent terms of service on a standing committee will be on a 3year rotating schedule. Committee meetings may be held during paid work hours. Any employee serving as an appointed member of a committee and working second or third shift will be allowed to work flex hours to attend Committee meetings. Arrangement to flex work schedule should be discussed with the appropriate supervisor, and  Human Resources  shall provide support and assistance toward this end, if needed. Standing committees are reviewed annually, and those that are no longer necessary will be eliminated by majority vote of CSC. A representative from each standing committee will attend the monthly CSC meetings for updates on the activities of the committee. Terms for committee chairs are limited to two consecutive years with another term of service allowed after a one-year break. There are no term limits for membership on standing committees; however, committee members must be in permanent employment status. 

    Bylaws Committee: Annually reviews CSC bylaws, including membership allocation, and proposes changes to CSC as necessary. The Bylaws Committee shall consist of up to five members. 

    Fundraising Committee: The mission of this committee is to raise funds. These fundraising efforts will support the program committee and other events for classified staff through the endowment program. The Fundraising Committee shall consist of up to five members.

    Program Committee: Provides professional development opportunities to classified staff members by offering non-credit conferences, seminars, and workshops on campus. The Program Committee shall consist of up to five members. 

    Committee on Committees: The Committee on Committees will solicit nominees for openings on CSC and joint university committees. All nominees will be approved by the Committee on Committees members. The appointments will then be reviewed by the CSC for approval by the Council. The Committee on Committees shall consist of up to five members. 

    Elections Committee: This committee is charged with overseeing the election process by the Council Chair each February, and is composed of three classified staff members. Members of the Elections Committee may not be seeking re-election and are not eligible to be nominated to the CSC. The CSC Chair will name a Chair for Elections Committee. This person will be the convener of the Election Committee. They will report directly to the CSC Chair. The Chair of this committee will submit election results at the May CSC meeting. The Council will certify the election results at the May meeting. After the May meeting, the Elections Committee Chair will send an e-mail to the Council indicating who is eligible for the upcoming open officer seats. The Council will then ask those candidates to confirm their interest by return e-mail with an accompanying statement of interest/abilities. The Elections Committee Chair will forward this information to the Council prior to the June elections meeting. New members will be invited to attend the June meeting before their term begins in July.

    ARTICLE XI: AMENDING THE BYLAWS

    CSC bylaws may be changed by an affirmative vote of two-thirds of CSC membership. This vote will be done at a CSC meeting. Before such a vote will take place, members of the Council must be given notice regarding the intent to vote on proposed changes to the bylaws. All proposals must be discussed during at least one Council meeting prior to a vote on the proposed changes. At a minimum, the bylaws shall be revisited annually by the Bylaws Committee of the CSC.