August 15, 2008
To: Dr. Joe Heim
Faculty Senate Chair
From: Dr. Chris Bakkum
Re: Grade Submission Deadline
Our current academic calendar, which was approved by the Faculty Senate, includes dates and times for grade submission at the end of each term. As we move toward the implementation of our new student information system, we have discovered that the time of the grade submission must move from 8 a.m. to midnight. Since we expect the processing of grades to take up to 8 hours, I would like the Senate Executive Committee to consider granting a one year “pilot” of moving the grade submission deadline to midnight on the night before our calendared grade submission date. This does mean the faculty will need to have grades in 8 hours earlier than currently scheduled. The one year pilot will allow us time to learn how the new system will work and whether or not the change to midnight is detrimental to the faculty submission of grades. Note that nothing would change for this academic year (08-09). The change would be piloted in 09-10.
Below are the current and proposed grade submission deadlines for 09-10:
SS 09 Wed., Aug. 19, 2009 at 8 a.m. Wed., Aug. 19, 2009 at midnight
Fall 09 Wed., Dec. 30, 2009 at 8 a.m. Tues., Dec. 29, 2009 at midnight
Winter 09 Friday, Jan. 29, 2010 at 8 a.m. Thurs., Jan. 28, 2010 at midnight
Spring 10 Fri., May 21, 2010 at 8 a.m. Thurs., May 20, 2010 at midnight
Thank you for your consideration of this request. I believe this temporary change will help to ensure that we will be able to get grades processed and provide timely access to those grades for students during the PeopleSoft implementation year. We will monitor the grade processing and will return to the Faculty Executive Committee in Spring 2010 with a recommendation for future grade submission deadlines. Please let me know if you have any questions!