Appeal Process

Academic Dismissal from a Graduate Program

and University Graduate Study

(Approved by Graduate Council—5/8/2009)

 

Synopsis

Probation and retention standards for university graduate study can be found in the UW-La Crosse Graduate Catalog at the UW-La Crosse website.  Probation, retention, and other academic standards for individual graduate programs may be more stringent than those for university graduate study.  If a student is dismissed from graduate study for academic reasons, the student has options to appeal for readmission to  his/her graduate program that will have the authority to hear the appeal and make decision as delegated by  the Graduate Council on its behalf. 

  • If the student wishes to be readmitted to his/her graduate program, he/she must  appeal to the graduate program for readmission to that graduate program. 
  • If the graduate program supports the student’s appeal for readmission into his/her program, the student is readmitted to the program.
  • If a graduate program does not support a student’s appeal for readmission to his/her graduate program, the student may request to the Office of Graduate Studies to be considered  as a special non-degree graduate student.
  • If a graduate program does not support a student’s appeal for readmission to his/her graduate program, the student may appeal the DUE PROCESS of the decision to the Office of Graduate Studies requesting it to be heard by the Graduate Council. The student must appeal in writing after careful review of the Standards of Review (given later) and provide necessary evidence and/or other relevant information to make a compelling case for second hearing by the Graduate Council.

 

Probation and Retention Standards of Graduate Programs

·         Academic standards, reasons for academic dismissal from the program, and the appeal process for students must be developed for each graduate program and are accessible to all graduate students and/or be made available upon request by graduate students.  These standards for individual programs are commonly the same as those for University Graduate Studies; however, they may be more stringent than those for University Graduate Studies.

·         Academic standards include minimum GPA required, number of C grades allowed, amount of time allowed on probation, etc.

·         If a student fails to maintain the academic standards of his/her graduate program, the student is notified in writing by the Office of the Dean in which the student is enrolled (usually by the Assistant to the Dean) that he/she has been dismissed from graduate study.  Additionally, the student is informed  about his/her options by the director of the graduate program in which the student is enrolled.

·         The process for appealing academic dismissal from a graduate program and university graduate study must be well publicized (e.g., student handbooks, web-pages, and catalogs).

 

 

Appeal Process—General Information:

·         Timelines (expressed in calendar days):

o   Within 30 days of notification of academic dismissal, the student must meet with the graduate program director to discuss the appropriate course of action (STEP 2).

Within 45 days of notification of academic dismissal, the student must submit his/her appeal materials to the director of his/her graduate program (Step 3A of the Appeal Process).

 

o   Within 14 days of  receiving a student’s appeal materials, the graduate program from which the student was dismissed will schedule a meeting of its appeal body (e.g., a standing committee or an ad hoc committee). The appeals committee must have a minimum of 3 members including graduate program director or another faculty member representing the graduate program.

 

o   Within 14 days after receiving written notification of the graduate program decision denying readmission into the program, the student must submit a request in writing to the Office  of University Graduate Studies that the Graduate Council hear his/her appeal  on the DUE PROCESS(Steps 5a of the Appeal Process).  The student’s appeal materials must accompany the  necessary evidence/information.  The Office of Graduate Studies will then schedule a meeting of the Graduate Council within 30 days to hear the appeal.

 

·         It is the responsibility of the student to demonstrate a compelling case at each step of the appeal process.  On appeal, the decision of a graduate program is presumed to be correct and final unless the student presents sufficient facts to establish that the due process was not followed.

 

·         If a student wishes to appeal, he/she may select a faculty/staff member (who may be from his/her graduate program or from the Office of Student Life) as a facilitator to inform him/her about the process.

 

·         The student may invite an individual to accompany him/her to the appeal meeting (this individual may be a faculty member, a parent, a spouse, legal representation, etc.); however, it is important to note that this individual does not have the right to speak on behalf of the student at the appeal meeting.

 

·         Graduate program and Graduate Council appeal meetings will be held in closed session according to Wisconsin statute.

 

 

Appeal Process Step 3A

  • The student submits an appeal for readmission to his/her graduate program to the graduate program director.
  • Appeal materials may include but are not limited to the following information:
    • An explanation of extenuating circumstances that impacted the student’s performance.
    • Evidence that these circumstances have been mitigated.
    • A plan to demonstrate how the student has/will gain competence for material that had not been mastered.
    • A plan for success if permitted to continue his/her graduate program.
  • The student will present his/her appeal (in writing and in person) to the graduate program.
  • The graduate program will notify the student of its decision in writing within 7 days of the meeting (copies to graduate program director, Assistant to the Dean, Registrar, and Office of Graduate Studies).
  • Within 14 days of the appeals hearing, the graduate program must send to the Office of Graduate Studies a complete copy of the appeals material, minutes of the appeals committee meeting, list of members on the appeals committee, any other material/evidence used during the hearing, and current appeal process from the Bylaws of the department. This will be archived unless there is further appeal of the due process.

 

NOTE: If the graduate program supports the student’s appeal for readmission to his/her graduate program, the due process ends (STEP 3B)

 

 

             Step 5A  The student does not accept graduate program decision to deny readmission into the

      student’s graduate program and chooses to appeal the DUE PROCESS of this decision to the Graduate Council.  

      Grounds for appeal are limited by the following Standard of Review.

 

Standard of Review.  The question to be considered in the review is whether one or more of the following factors improperly entered into the program decision to deny readmission of the student into the program:

(1)     there was arbitrariness, capriciousness, a constitutional or statutory violation (complaints of discrimination are referred to the Office of AAEO), a material failure to follow procedures, or a substantial departure from accepted academic norms when the program decision was made, or

(2)     there is new/additional information that could bear on the program decision.

 

·         The student prepares and submits an appeal to the Graduate Council for a rehearing of his/her appeal by the graduate program.

·         The student presents the appeal (in writing and in person) to the Graduate Council.

·         The student may invite an individual to accompany him/her to the appeal meeting (this individual may be a faculty member, a parent, a spouse, legal representation, etc.); however, it is important to note that this individual does not have the right to speak on behalf of the student at the appeal meeting.

·         The graduate program director or designee will appear at the appeal hearing to answer questions from the Graduate Council.

·         The Office of Graduate Studies will notify the student of Graduate Council  decision in writing within 21 days (copies to graduate program director, Assistant to the Dean, Registrar,).

 

 

Graduate Council Decision

Outcome for Student