FACULTY SENATE POLICIES
(Reformatted Aug 2011)
|I.||Policy Pertaining to Faculty Ombudspersons|
|II.||Policy Defining the Curriculums|
|III.||Policies Pertaining to the Curriculums|
|IV.||Responsibilities of Departments, Department Members and Department Chairpersons|
|V.||The Selection of Department Chairpersons|
|VI.||Remuneration of Department Chairpersons|
|VII.||Policy Pertaining to Post-retirement Service on Senate|
|VIII.||UW-La Crosse Ranked Faculty Workload Policy|
I. Three faculty ombudspersons shall be appointed annually to help faculty members seeking information about or assistance with informal resolution or seeking information about formal resolution of personnel problems, including nonrenewals, dismissals, complaints, grievances, and appeals. The ombudspersons shall serve as individual consultants and advisors, not as members of a committee or a group acting by consensus or voting.
Near the end of each academic year, the Senate Executive Committee, in consultation with the chairpersons of the Hearing Committee and the Committee on Complaints, Grievances, Appeals, and Academic Freedom (CGAAF), shall appoint three faculty members to serve as ombudspersons for one-year terms beginning August 15. Two alternates shall also be appointed to serve in case of resignation or disqualification. Consecutive appointments may be allowed for up to five years. Ombudspersons shall not be members of the Hearing Committee or CGAAF, and they shall be replaced by alternates if they themselves are subject to nonrenewal, dismissal, or complaint; if they themselves complain, grieve, or appeal; or if they disqualify themselves owing to bias or conflict of interest.
II. Curriculums shall consist of:
A. A general education program which must be satisfactorily completed before the student may be graduated.
B. Baccalaureate programs in the undergraduate college leading to degree.
C. Programs in the graduate college in the areas authorized by the board of regents.
III. Curriculum policies shall be as follows:
A. General Education
1. All students who enroll in a curriculum leading to a baccalaureate degree at the University of Wisconsin - La Crosse shall be required to enter the General Education Program.
2. The content of the General Education Program shall be designed to help students understand themselves and the world in which they live by cultivating the knowledge, skills and dispositions essential for independent learning and thinking which should characterize university graduates. Although choices shall be provided to individual students, the program shall require all students to pursue a pattern of study which will minimize avoidance of any of the major areas of human experience.
3. Students will be admitted to the colleges of their choice at the time of their admission to the university. Students in the General Education Program shall be advised in the college to which they have been admitted.
4. The requirements in the General Education Program shall provide opportunity for all students to choose from several courses grouped within prescribed general areas.
5. Each of the undergraduate colleges shall be obligated to accept credit for the requirements met in the General Education Program if studies conform to the prescribed pattern.
6. The determination of the General Education Program described herein shall be accomplished in the following manner:
a. The General Education Committee shall make recommendations to the Faculty Senate for changes in the program. No faculty action shall be taken concerning the program of study without preliminary study and recommendations by the committee.
b. All recommendations of the committee to the Faculty Senate shall be preceded by careful studies which shall be designed to determine the feasibility of the recommendations with respect to availability of staff, facilities, and funds.
c. All recommendations of the committee to the Faculty Senate shall be coordinated with the necessary core, professional and major and minor requirements within the undergraduate colleges of the university.
B. Baccalaureate: The Undergraduate Curriculum Committee appointed by the senate shall be responsible for curriculum in the College of Liberal Studies; the College of Science and Health; and the College of Business Administration. No faculty action concerning such curriculums shall be taken without preliminary study and recommendation by the committee. All proposals for new programs shall be subject to senate approval.
C. Graduate: The Graduate Committee shall determine the graduate curriculum and no faculty action concerning such curriculums shall be taken without preliminary study and recommendations by the committee. All proposals for new programs shall be subject to senate approval.
IV. Responsibilities of Departments, Department Members and Department Chairpersons
Faculty are organized on the basis of their disciplines into departments. The faculty carry out the responsibilities of the department through their creative and other contributions in the areas of teaching, scholarship and service.
A. The primary function of a department is to teach in its discipline(s). The key teaching responsibilities of the department and its members include:
1. Maintaining a faculty collectively expert in the breadth and depth of their discipline(s).
2. Keeping abreast of the subject matter of their discipline(s) and incorporating this matter into courses.
3. Continually assessing courses and curriculum to recommend and implement suitable revisions including consideration of interdisciplinary offerings.
4. Keeping current on and developing new ways of teaching and learning in the discipline(s), including the use of appropriate technology.
5. Reviewing, developing and expanding library holdings to ensure coverage of the discipline.
6. Continually relating the substance of the discipline(s) to the needs and interests of the general student, the potential specialist, and the community.
7. Assessing the effectiveness of departmental instruction.
B. The department is responsible for promoting scholarship and creative activities. Scholarship responsibilities of the department and its members include:
1. Making contributions of scholarly and other creative activities in the discipline(s).
2. Providing the opportunity for and supervising the scholarly activities of undergraduate and graduate students.
C. The department is responsible for promoting the continued professional growth and development of its members by encouraging their participation in sabbatical leaves, developmental leaves, conferences, professional workshops and other similar programs.
D. The department is responsible for utilizing the expertise and interest of its members to provide professional service. Service responsibilities of the department and its members include:
1. Contributing to the university through participation in faculty governance or other university service.
2. Actively participating in the functions of the department.
3. Contributing to and participating in professional organizations.
4. Utilizing their professional expertise and interest through participation in community and other organizations.
E. The department is responsible for advising students and providing students opportunities to develop and grow outside the environs of the classroom. The department and its members are responsible for:
1. Providing advising on academic program requirements and presenting the array of available career opportunities.
2. Affording the student the opportunity to learn outside the classroom through internships, cooperative agreements and other mechanisms (such as visiting scholars programs).
3. Encouraging and advising organizations for majors and other students interested in the discipline.
F. The department is responsible for providing an internal governance structure in which the functions of the department can take place. The department and its members are responsible for:
1. Establishing department bylaws that define the rights, responsibilities and privileges of the Ranked Faculty, Instructional Academic Staff or Academic Librarians, and the chairperson in accordance with UW System and UWL policies.
2. Selecting the department chairperson (according to UW-L guidelines). The department delegates authority to the chairperson consistent with section H. of this policy and consults with the chairperson on department matters.
3. Working with its chairperson, through regular department meetings and committee assignments, to formulate and carry out policy.
G. The department is responsible for making personnel decisions.
1. The department shall establish bylaws that govern personnel decisions made about Ranked Faculty, Instructional Academic Staff or Academic Librarians.
2. These bylaws shall specify requirements and procedures for retention, tenure, promotion, tenured faculty review and development, and the distribution of funds allocated to the department for salary adjustments or summer salaries. These bylaws shall comply with UW System and UWL Faculty Personnel Rules.
3. The department shall make these bylaws available to its members. Notification of any changes in bylaws must be provided to all members within fourteen days.
H. The Chairperson is generally responsible for ensuring that the policies and procedures of the department are carried out in accordance with the departmental bylaws and that the department and its members are fulfilling the responsibilities described in A. through G. above. The Chairperson shall assume a prominent role in creating a professional environment conducive to high morale and productivity in the department. Specific department functions supervised or performed by the chairperson include:
1. Registration and scheduling
a) Developing semester and summer session class schedules in consultation with the faculty.
b) Monitoring registration and assessing the need to add or cancel classes.
a) Implementing the authorized curriculum; initiating discussion of curricular issues; developing proposals for new or revised courses, special projects, grant proposals, curriculum changes; arranging for textbook selection; and participating in the presentation of departmental proposals before the appropriate committees.
b) Receiving and responding to concerns about curriculum and acting on substitution and waiver requests brought by students and others.
3. Budget, Textbooks, Equipment and Facilities
a) Preparing the annual departmental budget for travel, services, supplies and equipment; ordering all budgeted items; and managing expenditures in accordance with the budget plan.
b) Making recommendations for textbook and library budgets and other budgets as requested.
c) Reporting textbook choices to the Textbook Rental Service in timely fashion.
d) Making assignments of offices, classrooms, and other work areas; obtaining other facilities when needed; and requesting maintenance for repairs for equipment, offices, classrooms, and other work areas.
4. Meetings and Committees
a) Establishing a schedule of department meetings and presiding at same.
b) Ensuring that departmental committees are meeting to fulfill their responsibilities.
c) Attending meetings of appropriate departmental, college, and university committees.
d) Designating or recommending department members to serve on committees as requested.
e) Arranging for representation and participation of the department at professional meetings and placement centers as appropriate.
f) Serving on committees as required.
a) Conveying to the appropriate administrative officer the personnel needs of the department for faculty and academic staff, graduate assistants, classified staff and student help.
b) Monitoring all departmental search and screen activities for compliance with UW-L Affirmative Action hiring procedures.
c) Describing and publicizing faculty and academic staff vacancies and corresponding with applicants and placement agencies; scheduling and participating in interviews; making recommendations to the appropriate administrative officer regarding hiring; and providing orientation for new members regarding departmental policies and procedures, departmental expectations for faculty and academic staff, and faculty and academic staff responsibilities.
d) Arranging for the required evaluations of faculty and academic staff; scheduling student evaluation of department members; monitoring department personnel committees with regard to conformance with UW System, UWL and department procedures; and informing individual members of any recommendations regarding them.
e) Describing and publicizing graduate assistantship positions; making recommendations to the appropriate administrative officer regarding hiring of graduate assistants; providing orientation and assignment for graduate assistants; and participating in the evaluation of graduate assistants.
f) Arranging for the selection, hiring, training, overseeing, and evaluation of classified staff and student help.
g) Recommending summer school appointments to the appropriate administrative officer within university, college and departmental guidelines.
h) Ensuring the continuation of classes during prolonged faculty absences.
a) Receiving and responding to student questions, concerns, and complaints regarding courses, curriculum requirements, faculty and grades.
b) Coordinating advising activities for the department.
a) Teaching a reduced load in the department in accordance with by-law VIII.B.
8. Other Responsibilities
a) Responding to inquiries from the university, the UW System, and external accrediting agencies regarding department programs.
b) Conferring, as needed, with other chairpersons in the university and with other departments of the same discipline in the system and area.
c) Corresponding with prospective students, teachers, and the general public on their inquiries.
V. The Selection of Department Chairpersons
A. Eligibility Requirements for Voting
1. All members of a department holding at least half time appointment are eligible to vote provided they have the status of:
a. Ranked Faculty designated as holding appointments or tenure in a department in official personnel records maintained by the provost/vice chancellor;
b. Instructional Academic Staff or Academic Librarians holding appointments in a department who have been granted eligibility by action of the Ranked Faculty of the department;
c. Ranked Faculty, Instructional Academic Staff or Academic Librarians described in a. or b. whose leave of absence from the university or assignment to duties outside the department will terminate within the three-year term of the chairperson to be elected;
d. Ranked Faculty, Instructional Academic Staff or Academic Librarians who are not in positions of administrative authority over the department chairpersons with titles of dean, associate dean, assistant chancellor, assistant vice chancellor, provost/vice chancellor, or chancellor;
e. Faculty or academic staff who claim membership in a department or who have been extended voting privileges by a majority of the other eligible voters of the department on grounds that their university appointment is functionally part of the department's activities.
B. Eligibility Requirements for Serving as Chairperson
1. All members of a department shall be eligible to serve as department chairperson provided they are:
a. Tenured and of the rank of assistant professor or above;
b. On staff of this university at least three full semesters;
c. Not on terminal contract or temporary appointment.
C. Term of Office
1. A term of office shall be three years subject to removal for cause. The term shall start on July 1 of the year elected.
D. Method of Selection
1. Departments with fewer than five members eligible to vote shall have the chairperson appointed by the Chancellor.
2. Departments with five or more members eligible to vote shall elect the chairperson under the following procedures:
a. Elections shall be held during the month of February;
b. The dean shall send nominating ballots, containing the names of all members of the department eligible to serve as chairperson to each member of the department eligible to vote;
c. Each person receiving a ballot shall nominate one person and return it to the dean who shall tabulate the results;
d. The dean shall determine whether or not the two persons receiving the highest number of votes are willing to serve if elected; however, if one person has received nominations from 60 percent or more of the eligible voters, that person shall be declared elected;
e. If a chairperson has not been selected in the nomination balloting, the dean shall place the names of the two persons receiving the highest number of nominations on a ballot and send it to eligible voters for an election;
f. Each person receiving the ballot shall vote for one person and return it to the dean;
g. The dean shall tabulate the results of the election and submit the name of the nominee receiving the most votes as the chairperson-elect to the provost/vice chancellor for approval, who in turn, shall submit it to the chancellor for approval. If approval is not given, the dean shall conduct another election under the provisions of this policy.
3. A department may elect to have its chair determined by the chancellor's appointment under the following procedures:
a. Prior to the distribution of an election ballot, a petition signed by no fewer than 25 percent of the members of a department may be addressed to the dean requesting a department meeting be held to consider the issue of selecting a chairperson by chancellor's appointment;
b. At least one week in advance, the dean shall announce in writing to each department member eligible to vote the time, place, and purpose of the meeting at which the dean will preside and the issue will be discussed;
c. The dean shall then send ballots to each department member eligible to vote to determine if the chairperson is to be selected by election or by appointment by the chancellor;
d. Each department member receiving a ballot shall mark his/her preference and return it to the dean who shall tabulate the votes and communicate the results to the provost/vice chancellor and the chancellor;
e. If the department majority votes for selecting a chair by chancellor's appointment, the chancellor shall appoint a chairperson for the term of office;
f. If it is deemed necessary, the chancellor may fill the chair from off campus providing the appointee has credentials appropriate to the department's academic discipline and the appointment conforms to the departmental application of the university's tenure density policy;
g. Unless another petition is received by the dean by the end of the three-year term and the department votes again to request the chancellor appoint a chairperson, the department shall return to the elective system;
h. The names of all chairpersons-elect shall be announced by the chancellor.
E. Elastic Clause
1. Nothing in this policy shall preclude the chancellor from appointing a chairperson from within or from outside a department when and if the need exists.
F. Removal of a Chairperson from Office
1. Dissatisfaction among department members may result in the replacement of the chairperson by the following procedures:
a. A petition signed by no fewer than 50 percent of the members of a department shall be addressed to the dean requesting a department meeting at which the question of removal of the chairperson will be considered;
b. At least one week in advance, the dean shall announce in writing to each department member eligible to vote the time, place, and purpose of the meeting at which the dean will preside and the question will be considered;
c. The dean shall then send ballots to each department member eligible to vote to determine if the chairperson shall be removed or retained;
d. Each department member receiving a ballot shall mark his/her preference and return the ballot to the dean who shall tabulate the votes and communicate the results to the provost/vice chancellor and the chancellor;
e. A vote of two-thirds of the members of a department eligible to vote shall be required to remove the chairperson from office;
f. If the vote is for removal of the chairperson, a new chairperson shall be selected in accordance with one of the methods outlined in this policy;
g. Proceedings to remove a chairperson may be instituted only once during a term of office and not before the end of the third semester of the term;
h. The Chairperson may resign without prejudice at any point in the removal proceedings.
2. A chairperson's inability to complete a term may result in his/her replacement;
a. The department shall hold election or request the Chancellor to appoint a chairperson for the remainder of the term in accordance with the provision of this policy.
3. A temporary leave taken by the chairperson may result in an interim appointment being made according to the length of leave;
a. For one semester or for a summer, the dean in consultation with the incumbent chairperson shall recommend a temporary replacement to the provost/vice chancellor and the chancellor for the period of the leave;
b. For a leave extending for more than one semester, the department shall hold an election or request that the chancellor appoint a chairperson in accordance with the provisions of this policy. In this event, the time constraints affecting the selection process will not be applicable and the replacement will serve for the remainder of the chairperson's term of office.
VI. Remuneration of Department Chairpersons
A. Salary adjustment for chairpersons
1. There will be a fixed chairperson's stipend paid to each department chairperson in the form of additional lump sum compensation during the academic year. The amount of the fixed stipend shall be reviewed periodically by the Promotion, Tenure and Salary Committee.
2. Chairpersons shall be evaluated annually by their departments in accordance with current university policy applicable to faculty evaluation and merit pay.
B. Reduction of Load
1. Department chairpersons are to be assigned a reduced load depending on department size:
a. A reduction of one-quarter time for a chairperson of a department with fewer than 10 full-time faculty positions.
b. A reduction of one-half time for a chairperson of a department with 10 or more full-time faculty positions.
2. Exceptions to the preceding guidelines are permitted when justified by the volume of departmental business or by other university responsibilities held by the chairperson. Such exceptions shall be arranged in consultation with the chairperson's dean.
VII. Ranked Faculty, Instructional Academic Staff or Academic Librarians who have retired from the University of Wisconsin System and who return to university employment at less than full time shall not be eligible to serve as members of the Faculty Senate or its standing committees.
VIII. UW-La Crosse Ranked Faculty Workload Policy (Adopted by Faculty Senate 12-2-93). Hereafter in Policy VIII., reference to “faculty” does not include Instructional Academic Staff or Academic Librarians.
A. Determination of individual, departmental, college and university workload and accountability for that determination:
1. Individual workload is determined by the department. Accountability for that determination shall rest with the department.
2. Departmental workload is determined by the department and the academic dean. Accountability for that determination shall rest with the academic dean.
3. College workload is determined by the college dean and the provost/vice chancellor. Accountability for that determination shall rest with the provost/vice chancellor, subject to review by the chancellor.
4. Institutional workload is determined by the provost/vice chancellor and the chancellor. Accountability for that determination shall rest with the provost/vice chancellor and the chancellor, subject to review by the Office of the Vice President for Academic Affairs of the UW System.
B. The expected "normal" workload for full-time faculty:
By statute, faculty workload has three components: teaching, scholarly activity, and service. To fulfill the responsibilities of individual units and the mission of this institution, variations will occur in the composition of individual, departmental and college workloads. Composition of workload varies among individual faculty members and departments, depending upon the number of students in classes, number and nature of course preparations required, the nature of instructional patterns (e.g. lecture, discussion, laboratory, clinical and/or field activity), the nature of the students (lower division, upper division, or graduate) and the extent of other necessary responsibilities in formal administrative duties, scholarly activities, and/or service activities.
Routine scholarly activity is expected of individual faculty members within their departments and colleges and is regarded as a normal component of faculty responsibility. Routine service activity, such as committee assignments, academic advisement, or assistance with student activities and organizations, public service, community service and professional service, is also expected and regarded as a normal component of faculty responsibility.
Full-time faculty members engaged in undergraduate instruction, without special class or extra-class responsibilities, typically teach no more than 12 contact hours of group instruction per week. Full-time faculty members engaged in graduate instruction, without special class or extra-class responsibilities, typically teach no more than 9 contact hours of group instruction per week.
Departmental, college and institutional instructional workload is measured by six factors [see B.1.a. below] approved by the Faculty Senate and used by the UW System. Instructional workload is a primary consideration in the allocation of university resources.
a. Measurement: In sections 1) through 6) below, the total number of FTE instructional faculty per unit is defined by UW System allocation of positions coded 02 Instruction.
1) Average number of weekly contact hours per FTE faculty, defined as the total unit contact hours taught per week divided by the total instructional FTE faculty in the unit.
2) Weighted student contact hours per FTE faculty, defined as the total unit contact hours taught per week multiplied by the number of students enrolled in each contact hour, divided by the total number of instructional FTE faculty in the unit.
3) Average number of course credits per FTE faculty, defined as the total number of unit course credits taught per week, divided by the total number of instructional FTE faculty in the unit.
4) Weighted student course credits per FTE faculty, defined as unit course credits taught per week multiplied times the number of students enrolled in each course, divided by the total number of instructional FTE faculty in the unit.
5) Average number of group course classes per FTE faculty, defined as the total number of unit course classes taught, divided by the total number of instructional FTE in the unit.
6) Ratio of FTE students to FTE faculty, defined as the total number of FTE students enrolled in the unit in a given semester divided by the total number of instructional FTE faculty in the unit in a given semester.
b. Expectations: Faculty workload expectations in the area of teaching vary by college, department, and individual faculty member. Expectations are determined by the department in consultation and agreement with the college dean. The dean must justify departmental teaching workload expectations to the Provost/Vice Chancellor.
c. Methods of monitoring: Instructional workload will be monitored each academic term and the results will be considered in the budget process. The data used will be the data that depicts instructional commitments for the term in question as of the tenth day of instruction for the term. Values for each of the specified indicators will be calculated for each academic department and aggregated for review by the deans, the Provost/Vice Chancellor, the Chancellor, and distributed to the Faculty Senate. Significant levels of variation to the university-wide average, at the college level, for each of the quantitative measures, will be accounted for by the dean of each college.
2. Scholarly activity:
a. Expectations: Faculty workload expectations in the area of scholarly activity vary by college, department, and individual faculty member. Expectations are determined by the department in consultation and agreement with the college dean. The dean must justify departmental scholarly activity workload expectations to the Provost/Vice Chancellor.
b. Methods of monitoring: Monitoring scholarly activity is done at the department level as part of the annual personnel review process. Also, an annual summary of departmental scholarly activity is submitted by the department for review by the college dean.
a. Expectations: Faculty workload expectations in the area of service activity vary by college, department, and individual faculty member. Expectations are determined by the department in consultation and agreement with the college dean. The dean must justify departmental service activity workload expectations to the Provost/Vice Chancellor.
b. Methods of monitoring: Monitoring service activity is done at the department level as part of the annual personnel review process. Also, an annual summary of departmental service activity is submitted by the department for review by the college dean.
C. Variance to the "normal" teaching load:
1. Factors that justify variance: The unique roles of the colleges in fulfilling the mission of the university will necessitate, at times and in certain situations, variances in the typical instructional workload among faculty members, disciplines and colleges. The workload policy must provide flexibility for departments, programs and colleges to address vital staffing needs of necessary non-credit generating university programs, activities and projects. These endeavors enhance the credibility of the university by complementing credit-generating academic programs and delivering opportunities for enrichment to all members of the university community.
2. Those authorized to approve such variations: Requests for variance in the up-coming fiscal year will begin with the department/program. Initial approval must be obtained from the dean or director. The dean will incorporate a report on all approved variances into the college request for resources in the budget planning process for the up-coming fiscal year.
3. Documentation/monitoring of variances approved: At the conclusion of the budget process, the Provost/Vice Chancellor will share a summary of approved variances to instructional workload within each of the colleges with the Budget Committee. This summary will be forwarded to the Faculty Senate by the Chair of the Budget Committee as part of the chair's report to the Faculty Senate on the proposed budget.
D. Reporting Faculty Workload Measures:
In addition to the six factors for instructional workload, UW-La Crosse will report to UW System Administration any other measures relating to instructional workload required by other Board of Regents policies.