GRADUATE COUNCIL MEETING
Minutes
Thursday October 3, 2003-1:30 p.m.
325 Graff Main Hall

Members Present:  D. Duquette, Chair, R. Dixon, J. Finch, G. Gilmore, T. Kernozek, M. Morziniski, S. N. Rajagopal,
                                 W. Schwan, G. Walsko

Members Absent:   T. Uphoff

Consultants Present:  R. Rada, D. Schumacher, C. Martin-Stanley

Consultants Absent:  B. May

Others Present:  Teresa Brenengan, Chris Bakkum

The meeting was called to order at 1:30 p.m. by Dan Duquette, Chair.

• Welcome and introductions of members.
  
• Elections of chair and secretary:  M/S/P to elect Dan Duquette as Chair and Fran Temp as secretary to the Graduate Council for the 2002-2003 academic year. (8 yes, 0 no)
  
•  Dan passed hand-outs of important dates for the fall semester.  October 25, Graduate Faculty Membership Applications are due.  Please send or drop off to Fran in 142 Mitchell Hall.   November 4th through 15th, the council can read files in 142 Mitchell Hall.  Fran is here from 7:30 a.m. to 4:00 p.m., if you are unable to read during these times, call Fran at 785-8124 and she will make arrangements to have the office open.  November 21 and December 5, 2002 Graduate Council will review files.  Hand-outs of the review teams were given to council members.
  
• Time Extensions:  Student #1's request for a one and a half year extension was heard and reviewed.  M/S/P to approve a one and a half year extension, end date of Spring 2004 for Student #1.  (8 yes, 0 no)    Student #2 requested a second extension to allow him/her to take comprehensive exams in October, 2002.  M/S/P to approve a second time extension, end date of May 2003.  (8 yes, 0 no)
  
• Graduate Faculty Membership:  Dan gave an update and review of the changes in applying for Graduate Faculty Membership.  The Faculty Senate has approved the changes, however requested that the following be included, "whenever a person applies for Graduate Faculty Membership, a current c.v. must be submitted".  Dan passed hand-outs to the council regarding Graduate Faculty Policy Summary of Modifications and Modification to Procedures for Submission.  Dan also gave a hand-out on the category opportunities, timeframe and criteria.
  
• Student Suspension:  A hand-out was given of a letter from Larry Ringgenberg regarding the appeal of a student suspension. 
  

• Catalog change:  The following statement will be deleted from the Graduate Catalog:  “A special student who does not meet a minimum 2.50 grade point average admission requirement will not be accepted in any graduate degree program and credits earned as a special student will not apply toward a degree.  All graduate level work, including courses taken at other accredited institutions, will be included in the computation of the grade point average for admission determination”.  (This statement can be found on page 11 of the 2002-04 Graduate Catalog, Special Non-degree Student).
  

• Policy Statement:  Handout given and reviewed.  The statement reads:  “If 7 years have elapsed and a student has not been active (enrolled in classes-does not include GRC 799) for 4 semesters and has not completed all the course work for the degree, the student’s status should be changed to non-degree at the time of reentry to the University”.  This item will be on the agenda of the Graduate Council Meeting on October 17, 2002.
  

• Workload update:  Dan informed the Graduate Council that a survey had been sent to all graduate directors and chairs concerning the workload.  Dan will keep us informed on this survey.
  
• Strategic Plan:  Dan ask all council members to read and review the Strategic Plan (sent out last week) and comments should be brought to council meetings.  Comments will be forwarded to the Strategic Plan Committee.
  
• Dan announced there will no longer be a August graduation, due to low attendance.  The Graduate Student Achievement Awards and Outstanding Thesis Awards will be given at the May graduation.
  
• M/S/P to adjourn the Graduate Council Meeting.  (6 yes, 0 no)
  
  

Meeting adjourned at 3:05 p.m.

Respectfully submitted,
Fran Temp
Recording Secretary

C:  Graduate Council Members
      Department Chairs
      Graduate Council File
      Faculty Senate Office
      Graduate Program Directors