Committee on Academic Policies and Standards (CAPS)

 Minutes for 11/7/03

Faculty Members Present: Jac Bulk, Mike Haupert, Mark Headington, Adrienne Loh, Marc Rott, Rob Wolf

Student Members Present: Larry Golba, Jason Savatski

Members Absent: Susan Crutchfield (excused), Sharon Jessee (excused), Barry Schockmel (excused), Angie Murphy

Guests/Consultants:  Chris Bakkum (CLS), Amelia Dittman (CBA), Diane Schumacher (Registrar)

1.       The meeting was called to order at 3:30 pm.

2.       Minutes from the 10/24/03 meeting were approved (8/0/0) with minor editorial revisions.

3.       Item (old business):  Fall 03 Enrollment.

·         Discussion was held about how CAPS would address the charge from Faculty Senate concerning the Fall 03 enrollment targets, resulting in the following main items of agreement:

Apparently the increased standards did not adversely affect overall enrollments since the overall enrollment was within 1% of target, and admissions was even closer to their total target.  This represents a satisfactory job by admissions.

While it is not clear that admissions had an actual out-of-state target, CAPS is greatly concerned about the serious loss of revenue due declining out-of-state enrollments. 

It does not appear that it is within the purview of CAPS to discuss how the declining out-of-state enrollments will be addressed.  However, the issue of whether it involves changes in academic standards is within the purview of CAPS.  Thus, CAPS should be involved in those discussions if necessary.

·         Marc will draft an initial response letter for discussion by the Committee.

4.       Item (old business): The proposed 4+4+4 week schedule for May/Summer terms.

·         This agenda item was deferred until the next meeting in favor of pressing new business.

5.       Item (new business):  Excess credit policy

·         Diane Schumacher reported on the new UW-System policy on accumulation of excess credit.  This policy applies to all Wisconsin students working on their first undergraduate degree.  The spirit of the policy is that students are not being denied a broad education, however they are only subsidized for a certain amount of it.  The policy specifically states the following:

Students who accumulate greater than 165 credits or 30 credits over their program requirements (whichever is greater) will be charged a 100 % surcharge per credit for additional courses.

-         Applies to WI residents.

-         Applies to students working on their first undergraduate degree

-         Does not take into separate consideration multiple majors, minors, etceteras

-         Includes transfer credits from public WI institutions (i.e.: taxpayer support).  However, credits from advanced placement, retroactive credit, credit by exam, and transfer credits from private or out of state institutions do not count towards the total limit.

-         There is no grandfather clause; all students enrolled at UW-L in Fall 2004 will fall under this new policy.  (i.e.: if a student has greater than 165 credits in Fall 2004, they will be charged according to the surcharge policy.)

-         Applies to credits earned only (D or better).

-         The policy should not prohibit a student from graduating (an appeal can be made to the Dean of the students' college if there are extraordinary financial circumstances).

-         Some study abroad programs are impacted (resident credit programs are Scotland, Ireland, Austria)

·         Diane was a member of the implementation committee, which approved the following implementation plan:

-        Assistants to the Deans went through each program and counted the number of credits to degree for each program.  This sets the upper limit for the surcharge (165 for programs that are 120-135 credits to degree, credits +30 for all others).

-        Surcharge is implemented the semester after the limit is exceeded.

-        SNAP reports will indicate when the "danger zone" is near (~125 credits?).  Students will be informed that they are accumulating credits that may exceed the subsidized limit and that they should consult their advisor.

-        There is an appeal process that involves the Dean's office.  The decision is ultimately made by the Assistant Controller.

·         A suggestion was made to widely broadcast the new policy with all specifics in the timetable, course catalog, and through email to all students and faculty.

·         Diane noted that the Registrar's office reviewed last year's records and found only 6 students that would have been impacted by this policy had it been in effect last year.

6.       Next meeting is scheduled for Friday, Nov. 21 at 3:30 PM

7.       The meeting was adjourned at 5:05 pm. 

Respectfully submitted,

Adrienne Loh