September 13, 2004
TO: Denis Provencher, Convener
FROM: Bruce Riley, Chair
RE: Committee Charge for 2004-2005 Academic Year
This memo is intended to serve as the initial charge letter to the Library Committee for the 2004-05 academic year. As the convener of the Committee, it is your responsibility to arrange, as soon as feasible, an organizational meeting, the primary purpose of which is to elect a chairperson and a secretary. Please share this memo with the committee members either at the organizational meeting or, if you prefer, prior to that meeting.
Each faculty committee is expected to promptly provide the Senate office (5-8018) the results of the election of officers and any changes in committee membership. Regarding the latter item, the committee chairperson should carefully review the policies on committee attendance and the role of alternates on pgs. 10-11, of the 8-27-01 Articles & By-laws materials distributed by Jennifer Wilson's office. Following recent practice, we are asking that the committee secretaries e-mail the meeting minutes to Sibbie Weathers, ( firstname.lastname@example.org) so that the minutes can be quickly posted at the Senate Web site. At the end of the academic year, the committee chair should submit a report on the activities of the Library Committee for that year.
Duties and responsibilities of the committee shall include
- Studying and recommending means of improving library services.
- Providing liaison between faculty and library staff regarding policy-related issues.
Membership of the committee shall consist of nine faculty members, one of whom shall be the chairperson of the library department, and three students. The faculty membership shall include at least one representative from each of the following academic units: the College of Liberal Studies, the College of Science and Allied Health, the College of Business Administration, and the College of Education, Exercise Science, Health and Recreation. Consecutive appointments may be allowed for up to five years: however, at least three faculty members shall be newly appointed each year. The director of the library shall serve as an administrative consultant to the committee. The committee shall elect its chairperson.
In addition to the committee’s normal duties, I ask that the committee consider and report on the following special charges:
- Suggested activities from last year’s committee:
o Follow up on the quality of e-journals by having faculty check their respective fields in terms of e-journal and document reliability. Early in the year, the Committee had expressed concern about the quality of graphics (e.g. charts and footnotes) in electronic articles. These concerns were shared with the UW System staff overseeing ILLiad Odyssey (desktop delivery of electronic articles) implementation. In the final meeting, Glen Knowles expressed his success using electronic journals which he has accessed primarily through J-STOR, but more review is needed..
o Investigate the results of the LibQUAL+ survey and discuss deficits (e.g. electronic materials; physical space) and how to address them.
o Continue to monitor budget reductions, equity in terms of subscription cancellations and departmental responses to modification (cancellation) requests, and department budget formula. The committee should work as an advocate for alternatives sources to subscriptions such as the exploration of documents delivery items.
o The committee should consider further development of the web smart page to educate faculty about electronic resources.
Instead of target dates for receipt of reports, I propose to ask each chair to talk with me in order to schedule dates for the Senate to review the results of these charges. If you have questions or concerns regarding these charges, please contact me at any time during the year.
Finally, if the Senate Executive Committee or I can assist your committee in any way during the year, please do not hesitate to ask.