Committee on Academic Policies and Standards (CAPS)

Minutes for April 25, 2008  Draft


Members present:         J. Boyle, M. Cary, R. Gillis, D. Hammen, R. LeDocq, S. Navarre, J. Shadforth, J. Shanks

Members excused:        D. Lake, R. Haro, C. Lee

Members absent:          J. Rome

Consultants:                  C. Bakkum, C. Burkhardt, A. Dittman, G. Herling, S. Keller, S. Knudson, M. Tyvoll

Guests:                         G. Walsko


1.       Meeting called to order at 3:18 p.m. by Chair LeDocq.


2.       Committee heard appeal to change start date of C-I 750, to be offered in Summer Session I, for logistical reasons affecting the faculty member’s availability. R. LeDocq questioned whether the course met for the number of hours required for a 2-credit hour course. G. Walsko explained that course meets face-to-face the first week, with remaining work completed in an independent study format and through electronic communication.


M/S/P (8/0/0)               Approved


3.       M/S/P (6/0/2) to approve CAPS minutes from 2/1/08 with corrections.

M/S/P (8/0/0) to approve CAPS minutes from 2/29/08 with corrections.

M/S/P (5/0/3) to approve CAPS minutes from 4/11/08 with corrections.


4.       M. Tyvoll presented a change in the ESL Institute’s policy regarding students placed on probation or declared ineligible for failures in ESL P/F courses.  The committee considered it outside the purview of CAPS to act on the policy since the credits the policy pertains to are not degree-level credits; however, CAPS would be the final avenue of appeal for students affected by the new policy.


M/S/P (8/0/0)               Approved


5.       C. Bakkum presented a proposal to drop the 4-course withdrawal policy that currently limits the number of times a student may drop a course after the customary period and receive a grade of W on his/her transcript to four.  Such a change is necessitated by the implementation of the PeopleSoft application, which can not be adapted to process the current policy. After noting that this was the last CAPS meeting of the year, R. LeDocq said that any changes would not be fully approved until the fall.  S. Navarre said that Student Senate should be apprised of these changes.  C. Bakkum noted that any change would not take effect until Fall 2009 and recommended that CAPS consider a replacement policy during the 2008-09 academic year.


6.       C. Bakkum announced that the PeopleSoft implementation would also require a change in how NA grades are reported.  Rather than posting the NA grade with a date that a student stopped attending class, faculty would instead be asked to enter the week that student stopped attending class. 


7.       C. Bakkum noted that the Registrar’s Office would be examining the current system of midterm grade reporting for General Education classes.  In Fall 2007, midterm grade reports were only submitted by faculty teaching 16 percent of the sections offered.  Eliminating the current system would leave the question of what form of early warning system for student performance would substitute.


8.       R. LeDocq thanked the committee members and commented that she had never been on a committee with student members who had served so responsibly and diligently.  The committee members thanked the Chair for her leadership.


Respectfully submitted,

Jocelyn Shadforth, Co-Secretary