August 13, 2007



TO:                  Stephen McDougal, Convener

                        Undergraduate Curriculum Committee


FROM:            Carmen Wilson, Chair

                        Faculty Senate


RE:                   Committee Charge for 2007-2008 Academic Year


This memo is intended to serve as the initial charge letter to the Undergraduate Curriculum Committee for the 2007-08 academic year. 


In response to concerns that, frequently, committee member turnover each year tends to slow committee work, the senate executive committee is working to find better ways to orient new committee members.  Additionally, we would like to improve the overall efficiency and effectiveness of committee work.  To that end, we will be trying several new ideas. 

  1. The Senate Executive Committee will be holding a meeting of conveners at 11:00 a.m. on Monday, August 27 in 325 Graff Main Hall.  Please plan on attending this meeting if possible.  An agenda will follow.
  2. The SEC will be holding a meeting of Chairs during the week before classes in January.  The purpose of this meeting will be for committee chairs to report on progress on charges to date and discuss any problems committees may be experiencing.
  3. I am including a copy of the 2006-2007 Undergraduate Curriculum Committee end-of-year report with this charge letter, as well as a list of last year’s committee members.  The SEC strongly encourages you to invite past members to the first committee meeting of the year to review their work in the previous year. 


Per Faculty Senate Bylaw II. (s):  “Each faculty committee shall hold an organizational meeting and report the name of the chairperson to the senate office by October 1. (Joint Chairpersons are not permitted.)” 


Therefore, as the convener of the UCC, please arrange, as soon as feasible, an organizational meeting.  In addition to a chairperson, please also elect a secretary.   


 Primary responsibilities of the chairperson include:

o       promptly informing the Senate office (5-8018) the results of the election of officers and any changes in committee membership.*

o       organizing and conducting meetings.

o       completing a year end report on the UCC activities to be submitted to the Senate Office no later than May 31, 2008.


*The committee chairperson should carefully review Faculty Senate Bylaw II, “Faculty Standing Committees” for information on committee attendance and the role of alternates.


Primary responsibilities of the secretary include:

o       recording minutes of each meeting.

o       promptly sending meeting minutes to Sibbie Weathers ( so that the minutes can be posted on the faculty senate website. 


In the event the committee chooses to rotate secretarial duties, please designate one person to be responsible for e-mailing the meeting minutes to Sibbie Weathers.


According to Faculty Senate Bylaw II. T. The Undergraduate Curriculum Committee, the duties and responsibilities of the committee shall include:

  1. Determining curricula for students in the various academic programs.
  2. Receiving proposals for all undergraduate curricular changes from the various academic departments.
  3. Initiating, developing and recommending changes in the design of curriculum for experimental and research purposes.
  4. Informing department chairpersons, in writing, of proposals being considered that relate to experimental curricula or their programs, thus providing adequate opportunity for departments to be heard prior to committee and senate action on such proposals.
  5. Evaluating curriculum proposals by a hierarchical set of criteria, taking into consideration the needs of students and of society, the mission of the university, the necessity for quality programs, and the ability of the department and college to meet the resource needs of the proposal.
  6. Coordinating the various curricula through formal consultation with the academic departments.
  7. Publishing the agenda of regularly scheduled meetings in the university newsletter.
  8. Authorizing substitutions or waivers for individual students in academic programs other than the General Education Program/University Core Curriculum


In addition to the committee's normal duties, I ask that the committee consider and report on the following special charges:

·        Gather more input from departments and colleges about the recommendation from GEC for B.S. and B.A. requirements and make recommendations about the proposal.   Please consult with the GEC as you make recommendation.  Please plan to submit a report on this charge to faculty senate for the November 15, 2007 faculty senate meeting.  

·         Development of a policy regarding the listing of courses and counting of credits required for majors.  Please plan to submit a report on this charge to faculty senate for the February 2, 2008 faculty senate meeting. 

·         Make recommendations about under what conditions departments may be allowed to offer required courses only during short-term sessions (i.e., J-term, summer) and how students will be informed of those requirements.  Please consult with the Academic Standards and Policies Committee for a history for the charge.  Please plan to submit a report on this charge to faculty senate for the February 2, 2008 faculty senate meeting.  


If you have questions or concerns regarding these charges, please contact me at any time during the year.  Finally, if the Senate Executive Committee or I can assist your committee in any way during the year, please do not hesitate to ask.