Friday, September 7, 2007-10:00 a.m.

325 Graff Main Hall


Members Present:    Vijendra Agarwal, Rob Dixon, Tim Donahue, Gary Gilmore, Tom Kuffel, Jonathan Majak, Ashley Olson, Kasi Periyasamy, S.N. Rajagopal, Bill Schwan, Michele Thorman


Members Excused:   Ashley Burrowes


Consultants Present:  Ray Abhold, Chris Bakkum, Lise Graham, Charles Martin-Stanley


Others Present:  Betty DeBoer (alternate voter for appeal), Jay Lokken, Rhonda Rabbitt, Dave Riley, Steve Senger, Mao Zheng, Graduate Student 1



1.  The meeting was called to order at 10:02 am. by Vijendra Agarwal.


2.  A motion was made and seconded to approve the minutes for the June 6, 2007 meeting.  (8 yes, 0 no, 3 abstention)


Motion carried.


3.  Vijendra Agarwal made the following announcements


  • The changes made by the Graduate Council to Graduate Faculty membership policy and criteria would be reviewed by the Faculty Senate on Thursday, September 13th.  He invited Graduate Council members to attend.
  • As of September 4th, Graduate Studies is at about 90% of target for both student headcount and FTE.


4.  Election of Chair, Vice-Chair, and Secretary


·        Chair:  A motion was made and seconded to nominate Bill Schwan as chair.  A motion was also made and seconded to nominate Vijendra Agarwal as chair; however, he withdrew in favor of Bill Schwan.  Vote to name Bill Schwan as chair (11 yes, 0 no, 0 abstentions).

·        Secretary:  A motion was made and seconded to nominate Chandra Hawkins as secretary.  (11 yes, 0 no, 0 abstentions).

·        Vice-Chair: A motion was made to nominate Gary Gilmore; however, he declined the nomination to enable a 2nd year member to be nominated.  Rob Dixon volunteered to fill the role.  A motion was made and seconded to name Rob Dixon as vice-chair (11 yes, 0 no, 0 abstentions).


All 3 motions carried.


5.  Graduate Council Advisory Committee


  • As chair and vice-chair, Bill Schwan and Rob Dixon will be on the committee
  • Vijendra Agarwal asked for volunteers to serve on the Advisory Committee.
  • Ashley Olson volunteered to be the student member.  Gary Gilmore volunteered as the faculty member.


6.  ESL equivalency request from the MSE program


  • Jay Lokken (International Education), Dave Riley (Computer Science), Steve Senger (Computer Science) and Mao Zheng (Computer Science) gave an overview of the programs request.
  • The MSE program is requesting from the Graduate Council that UW-L accept “B” level coursework (in courses taught in English by UW-L faculty in China) as a 550 TOEFL equivalency for the students in the 1 + 1 MSE students in the SCUN program.
  • The discussions centered around creating equivalencies vs. creating waivers, concerns that lowering the score would put us below the standards set by other comparable institutions, and creating a campus wide policy regarding TOEFL equivalencies.
  • Due to time constraints, the discussion regarding a program or university wide policy was set aside.  A university wide policy with a focus on considering multiple ways to assess English language proficiency will be reviewed as part of the Graduate Council’s work during the 2007-08 year.
  • A motion was made and seconded to accept three students (Lei Gong, Qiongqiong Wang, and Zhi Wang) in the MSE program without the minimum required TOEFL score of 550.  These students are encouraged to seek help from the ESL institute.  A friendly amendment was offered to require the students enroll in at least one ESL course.  The amendment was not accepted.  (10 yes, 0 no, 0 abstentions)


Motion carried.


7.  A motion was made to move into closed session to consider a student appeal as provided in sections 19.85(1)(F) of Wisconsin.  A roll call vote was taken.  (10 yes, 0 no, 0 abstentions)


Motion carried.


8.  Academic and time extension appeal by Science and Health/Master of Public Health-Community Health Education program student.


  • Graduate Student 1 gave an overview of the appeal.  Gary Gilmore, Director of the MPH-CHE program gave an overview of the appeal and indicated that he supported her appeal.
  • The appeal has 3 components:           
    • Readmittance to University Graduate Studies
    • A grade of F be reinstated to an I and that a grade of I remain, rather than converting to an F, so that work may be done to complete those courses.
    • Approval of a one year time extension to allow the student to complete the two incomplete courses as well as a project.
  • The student and Gary Gilmore described the work that the student will be required to do for each course to earn grade to replace the incompletes.
  • The Graduate Council asked questions of the student and Gary Gilmore.
  • Both Gary Gilmore and Graduate Student 1 were excused so the Graduate Council could deliberate.  During the deliberations, concerns were raised over the miscommunications that had occurred regarding this student’s academic standing.
  • A motion was made and seconded to readmit the student into Graduate Studies.  (9 yes, 0 no, 0 abstentions (one voter had left))


Motion carried.


  • A motion was made and seconded to reinstate the Incomplete in place of the F and to have the other Incomplete remain, rather than convert to an F.  (8 yes, 1 no, 0 abstentions)


Motion carried.


  • A motion was made and seconded to give the student a one year time extension, ending in August 2008.  (9 yes, 0 no, 0 abstentions)


Motion carried.


Meeting adjourned:  11:48 a.m.


Respectfully submitted, 

Chandra Hawkins


C:         Graduate Council Members

            Department Chairs

            Graduate Program Directors

            Faculty Senate

            Graduate Council File