September 5, 2008



TO:                  Barbara Gander, Convener

                        Instructional Academic Staff Committee


FROM:            Joe Heim, Chair

                        Faculty Senate


RE:                   Committee Charge for 2008-2009 Academic Year


This memo is intended to serve as the initial charge letter to the Instructional Academic Staff Committee for the 2008-09 academic year. 


In response to concerns that, frequently, committee member turnover each year tends to slow committee work, the senate executive committee is working to find better ways to orient new committee members.  Additionally, we would like to improve the overall efficiency and effectiveness of committee work.  To that end, we will be trying several new ideas. 

  1. The SEC will be holding a meeting of Chairs during the week before classes in January.  The purpose of this meeting will be for committee chairs to report on progress on charges to date and discuss any problems committees may be experiencing.
  2. I am including a copy of the 2007-08 Instructional Academic Staff Committee end-of-year report with this charge letter. The SEC strongly encourages you to review their work.
  3. All members of your committee will receive an electronic copy of this letter. 


Per Faculty Senate Bylaw II. (s):  “Each faculty committee shall hold an organizational meeting and report the name of the chairperson to the senate office by October 1. (Joint Chairpersons are not permitted.)” 


Therefore, as the convener of the IAS Committee, please arrange, as soon as feasible, an organizational meeting.  In addition to a chairperson, please also elect a secretary.   


 Primary responsibilities of the chairperson include:

o       promptly informing the Senate office (5-8018) the results of the election of officers and any changes in committee membership.*

o       organizing and conducting meetings.

o       completing a year end report on the IAS Committee activities to be submitted to the Senate Office no later than May 31, 2009.


*The committee chairperson should carefully review Faculty Senate Bylaw II, “Faculty Standing Committees” for information on committee attendance and the role of alternates.


Primary responsibilities of the secretary include:

o       recording minutes of each meeting.

o       promptly sending meeting minutes to Sibbie Weathers ( so that the minutes can be posted on the faculty senate website. 


In the event the committee chooses to rotate secretarial duties, please designate one person to be responsible for e-mailing the meeting minutes to Sibbie Weathers.


According to Faculty Senate Bylaw II. L. The Instructional Academic Staff Committee, the duties and responsibilities of the committee shall include:

1.  Studying, developing, and recommending policies and procedures used in the university concerning salary, position types and titles, career progression, workload, and general working conditions for Instructional Academic Staff.

2.  Studying, developing, and making recommendations regarding the implementation in the university of such policies and procedures.

3.  Collecting and disseminating information on such policies and procedures and their implementation in the university.

In addition to the committee's normal duties, I ask that the committee consider and report on the following special charges:

  • Collaborate with Kerrie Hoar, Chair of the IAS Committee last academic year and the Human Resources Office to complete work on the draft of the revised Personnel Policies Handbook.
  • Continue to minitor the Acaemic Staff Professional Development grants to ensure that IAS continue to be considered for this grant.
  • Continue to work with the IAS liaison to insure information regarding IAS issues is posted on the IAS website and ensure that IAS are notified of any policy changes that may directly impact them.


Please plan to submit reports on the above charges to faculty senate for the April 1, 2009 faculty senate meeting.   If you have questions or concerns regarding these charges, please contact me at any time during the year.


Finally, if the Senate Executive Committee or I can assist your committee in any way during the year, please do not hesitate to ask.




cc:        Members, IAS Committee