September 5, 2008

 

 

TO:                  Heather Mortell, Convener

                        Scholarship and Awards Committee

 

FROM:            Joe Heim, Chair

                        Faculty Senate

 

RE:                   Committee Charge for 2008-2009 Academic Year

 

This memo is intended to serve as the initial charge letter to the Scholarship and Awards Committee for the 2008-09 academic year. 

 

In response to concerns that, frequently, committee member turnover each year tends to slow committee work, the senate executive committee is working to find better ways to orient new committee members.  Additionally, we would like to improve the overall efficiency and effectiveness of committee work.  To that end, we will be trying several new ideas. 

  1. The SEC will be holding a meeting of Chairs during the week before classes in January.  The purpose of this meeting will be for committee chairs to report on progress on charges to date and discuss any problems committees may be experiencing.
  2. I am including a copy of the 2007-08 Scholarship and Awards Committee end-of-year report with this charge letter. The SEC strongly encourages you to review their work.
  3. All members of your committee will receive an electronic copy of this letter.

 

Per Faculty Senate Bylaw II. (s):  “Each faculty committee shall hold an organizational meeting and report the name of the chairperson to the senate office by October 1. (Joint Chairpersons are not permitted.)” 

 

Therefore, as the convener of the Scholarship and Awards Committee, please arrange, as soon as feasible, an organizational meeting.  In addition to a chairperson, please also elect a secretary.   

 

 Primary responsibilities of the chairperson include:

o       promptly informing the Senate office (5-8018) the results of the election of officers and any changes in committee membership.*

o       organizing and conducting meetings.

o       completing a year end report on the Scholarship and Awards Committee activities to be submitted to the Senate Office no later than May 31, 2009.

 

*The committee chairperson should carefully review Faculty Senate Bylaw II, “Faculty Standing Committees” for information on committee attendance and the role of alternates.

 

Primary responsibilities of the secretary include:

o       recording minutes of each meeting.

o       promptly sending meeting minutes to Sibbie Weathers (weathers.sylv@uwlax.edu) so that the minutes can be posted on the faculty senate website. 

 

In the event the committee chooses to rotate secretarial duties, please designate one person to be responsible for e-mailing the meeting minutes to Sibbie Weathers.

 

According to Faculty Senate Bylaw II. R. The Scholarship and Awards Committee, the duties and responsibilities of the committee shall include:

1. Screening applications for scholarships and awards and recommending their recipients.

2. Providing the UW-L Foundation with a list of committee faculty members from which it may select advisory members for its Scholarship Committee.

 

Although no special charge is being given to the committee this year, should the membership wish to bring any policy issues to the attention of the senate, it should certainly do so.  Any recommendations that the committee would like to make to the senate should be submitted to our office in a timely fashion. 

 

If you have questions or concerns, please contact me at any time during the year.  Finally, if the Senate Executive Committee or I can assist your committee in any way during the year, please do not hesitate to ask.

 

saw

Enclosure

cc:        Members, Scholarship & Awards Committee