August 16, 2010

To:       Steve McDougal, Convener

            Library Committee

From:   Becky LeDocq, Chair

            Faculty Senate

This memo is intended to serve as the initial charge letter to the Library Committee for the 2010-2011 academic year. 

In an effort to better orient new committee members and to improve the overall efficiency and effectiveness of committee work, the Senate Executive Committee (SEC) is incorporating the following ideas.

  1. The SEC will be holding a meeting of conveners at 1:30 p.m. Wednesday, September 1st in 327 Graff Main Hall.  Please plan on attending this meeting if possible.  If you are unable to attend, please send another representative from your committee. An agenda will follow.
  2. The SEC will be holding a meeting of Chairs during the week before classes in January.  The purpose of this meeting will be for committee chairs to report on progress on charges to date and discuss any problems committees may be experiencing.

Per Faculty Senate Bylaw II. (s):  “Each faculty committee shall hold an organizational meeting and report the name of the chairperson to the senate office by October 1. (Joint Chairpersons are not permitted.)” 

Therefore, as the convener of the Library Committee, please arrange, as soon as feasible, an organizational meeting.  In addition to a chairperson, please also elect a secretary.  

 Primary responsibilities of the chairperson include:

·         promptly informing the Senate office (5-8018) the results of the election of officers and any changes in committee membership.*

·         organizing and conducting meetings.

·         completing a year end report on the Library Committee activities to be submitted to the Senate Office no later than May 31, 2011.

*The committee chairperson should carefully review Faculty Senate Bylaw II, “Faculty Standing Committees” for information on committee attendance and the role of alternates.

Primary responsibilities of the secretary include:

·         recording minutes of each meeting.

·         promptly sending approved meeting minutes to Sibbie Weathers (weathers.sylv@uwlax.edu) so that the minutes can be posted on the faculty senate website.

In the event the committee chooses to rotate secretarial duties, please designate one person to be responsible for e-mailing the meeting minutes to Sibbie Weathers.

In addition to the committee's normal duties, I ask that the committee consider and report on the following special charges:

  • Monitor student tuition differential and assess how funding is allocated to increase library hours and e-resources.  An assessment tool should be developed to track allocated funds.  Work with the Library to inform the Academic Initiatives Oversight Committee of assessment results.
  • Continue to monitor UW-L FTE level.  Additional charges to the library budget can potentially increase if student population increased above 10,000 FTEs.  Journal, e-resource, etc. vendors have complex fee formulae; however, university student population size is a general indicator of funding costs.
  • Continue to monitor budget changes, DIN activity, equity in terms of subscription cancellations and departmental responses to modification (cancellation) requests, and department budget formulae.  The committee should work as an advocate for alternatives sources to subscriptions (e.g., documents delivery).
  • Continue to assess LibQUAL+ survey results and discuss methods of improving library services over time.

If you have any questions about the charges, please feel free to contact me.

Finally, if the Senate Executive Committee or I can assist your committee in any way during the year, please do not hesitate to ask.

saw

cc:        Library Committee Members