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Human Resources

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  • Employment types

    Academic staff

     The Academic Staff employee category is comprised of employees in non-faculty positions which are unique to higher education. These positions are either fixed term renewable or fixed term with a defined end date.  There are two types of Academic Staff; instructional academic staff (IAS) and non-instructional academic staff (NIAS). Academic staff are exempt from the federal Fair Labor Standards Act (FLSA) and are paid on the monthly payroll.

    Faculty

    The Faculty employee category within the University Personnel System is limited to persons who hold one of the following ranks in an academic department or its equivalent: Professor, Associate Professor, or Assistant Professor.

    There are two types of faculty appointments:

    • Probationary - an appointment by the UW System Board of Regents upon the affirmative recommendation of the appropriate academic department, or its functional equivalent, and the Chancellor and held by a faculty member during the period which may precede a decision on a tenure appointment.
    • Tenure - an appointment for an unlimited period granted to a ranked faculty member by the Board of Regents upon the affirmative recommendation of the appropriate academic department, or its functional equivalent, and the Chancellor via the president of the University of Wisconsin System. 
    Faculty are exempt from the federal Fair Labor Standards Act (FLSA) and are paid on the monthly payroll.
    Limited appointee

    The Limited Appointee employee category within the University Personnel System is comprised of employees who “serve at the pleasure of the authorized official who made the appointment.”

    Positions assigned to the following titles are required to be filled by Limited appointees: Provost, Chancellor, Vice Chancellor, Associate Chancellor, Assistant Chancellor, Associate Vice Chancellor

    Positions assigned to other Academic Staff titles may also be designated as ‘at will’ and filled by Limited appointees after considering the following:

    • Whether the position has major responsibility for significant functional areas within the UW institution, therefore making it imperative that the institution maintain maximum staffing flexibility.
    • Whether the position has direct management of the day-to-day administrative activities of a school, college, or administrative unit and works closely with the senior administrator of a school, college, or unit, therefore making it imperative that the institution maintain maximum staffing flexibility.
    • Whether the position serves in a critical role as both an advisor and representative of the President, Chancellor, Provost/Vice Chancellor, or other Vice Chancellors, therefore making it imperative that the institution maintain maximum staffing flexibility.
    • Whether the position is an Associate Director or Assistant Director focusing on developing policies which enhance the broad institutional mission with an impact extending beyond the specific office in which the position lies.
    Limited appointees are exempt from the federal Fair Labor Standards Act (FLSA) and are paid on the monthly payroll.
    University staff

    The University Staff employee category is comprised of employees in civil service positions.

    University staff positions are quite varied and duties include, but are not limited to, administrative support, information technology, accounting, engineering, in addition to custodial, food service, and craftsworkers.

    Most university staff are non-exempt from the federal Fair Labor Standards Act (FLSA), but some university staff do hold exempt positions.  All university staff are paid on the biweekly payroll.

    Student employees

    There are two types of student employees:

    • Student assistants are graduate students who hold a graduate assistant, program assistant, or teaching assistant position. These positions are intended primarily to further the education or training of the student.  Student assistants are exempt from the federal Fair Labor Standards Act (FLSA) and are paid on the monthly payroll.
    • Student help are undergraduate or graduate students who provide part-time and/or temporary administrative, clerical, laborer, technical, or other general support to administrators, faculty, and staff of the institution. In order to qualify for a student help position, individuals must be registered/enrolled for academic credit at an educational institution for the current or upcoming semester. An educational institution shall be defined as: an accredited institution of higher learning granting associate degrees or higher, a technical college, a vocational or trade school, or a high school. Student help are non-exempt from the federal Fair Labor Standards Act (FLSA) and are paid on the biweekly payroll.