Lack of Reconciliation Procedures

 All transactions should be reviewed and verified on a monthly basis by the department chair, director, or office manager.  This review represents the final detective control in the accounting system. 

Lack of Written Departmental Procedures

 All aspects of a department’s operations should be clearly documented in an up-to-date procedures manual.  The lack of complete written procedures increases the risk of loss of funds, theft of University assets, and disruption of the operation.  Written procedures are also beneficial for the training of current and new employees and are a valuable resource in the event an employee leaves the department.  The procedures should include sufficient information to permit an individual who is unfamiliar with the operations to perform the necessary financial activities. 

Absence of Adequate Supporting Documentation

 All transactions should be supported by adequate documentation.  This documentation should include proper authorization and enough detail to provide a trail for future reviews/audits. 

Inadequate Segregation of Duties 

A fundamental element of internal control is the separation of duties so that one individual cannot conceal errors and irregularities in the normal course of his/her duties.  

Noncompliance with State, System, University, or Departmental Policies 

All employees should be familiar with applicable policies, procedures and laws, etc. and should strive to conduct University business in accordance with them.

University division heads may request an audit or get more information about the internal audit department by contacting:

Sharon Radtke, Controller
125 Graff Main Hall
(608) 785-8598
E-mail:  radtke.shar@uwlax.edu

[UW-L Internal Audit] [UW-L Administration and Finance]

Please send comments or suggestions for this page to: Vickie Baer
Last modified: 12/11/03
Copyright © 2002 by the University of Wisconsin - La Crosse and the Board of Regents of the University of Wisconsin System