University of Wisconsin-La Crosse | uwlax.edu

Medical Dosimetry (MS)
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  • Clinical resources

    Welcome Preceptors! 

    This clinical preceptor resource center website is designed to assist the clinical preceptors with program information. The menu on the left will provide navigation throughout the site.  This resource center provides nearly everything you will need to know...although there is a "contact us" page if you still have questions.   

    This preceptor site will serve as a substitute for the clinical preceptor internship site manual (hardcopy) that was provided to you previously. All documents and information will be updated on this site only. If you have information you would like added or don't see here, please contact us.

    Pre-Clinical Documentation 

    The program requires pre-clinical documentation of various items that the students need to complete before beginning their clinical internship training in January. The student will use this checklist form to ensure all pre-clinical requirements are complete. The students are also required to complete the following forms during the acceptance/registration process (prior to the fall semester): 

    You will be sent a copy of all of these forms as soon as the Educational Coordinator has received them from the students.  Please keep these copies in the student's file within your department.

    Student Handbooks

    Student Liability Insurance 

    The UW-La Crosse purchases liability insurance for the students which will cover them during their clinical internship. Further information is provided at Proof of Liability Insurance.

    Miscellaneous Forms

    • Incident Form -  this form covers incidences such as falls, damage to property, etc.
    • Missed Time Form - use this form to report late arrivals, early departures, or missed clinical time
    • Tardy Form - use this form whenever your student shows up tardy

     

    Orientation - (Weeks 1 and 2 of the clinical internship) 

    The Medical Dosimetrist or Medical Physicist designated as the Clinical Supervisor at the clinical internship site is responsible for orientation of the student to the facility’s policies.

    Clinical ScheduleThe number of clinical hours the students complete per semester are based on the number of didactic credit hours they taking during that time.  The following is how their clinical hours are broken down per semester:

    • Spring:  30 hours clinical and 10 hours didactic per week
    • Summer:  30 hours clinical and 10 hours didactic per week
    • Fall:  30 hours clinical and 10 hours didactic per week  

    Safety

    Each clinical internship site should orientate the student to their safety procedures. This orientation should include:

    • Fire Safety
    • Location of safety equipment
    • Instruction in safety procedures
    • Radiation Safety
    • Personal health and hygiene  

    Students are required to adhere to all safety regulations and procedures.  Failure to adhere to these regulations and procedures may result in dismissal from the UW-L Medical Dosimetry Program. 

    The safety form should be signed and given to the student to place into the Clinical Practicum I course dropbox within D2L.  This should be completed within two weeks of starting Clinical Internship Training. A copy of this form should also be kept in the students' file within the clinic department.

    Students are to be given orientation to the block room as well as orientation for the fabrication of beam modifiers and immobilization devices.  The student must participate in the fabrication of these devices under the direct supervision of qualified practitioners. All safety guidelines should be reviewed as well.  Once the student has participated in these tasks and has achieved competency, they are able to perform these duties under indirect supervision of qualified practitioners.  The competency sign-off form should be signed and given to the student to place into the Clinical Practicum I course dropbox within D2L.  This should be completed within the first month of starting Clinical Internship Training.  A copy of this form should also be kept in the students' file within the clinic department.

    Radiation Safety

    All students shall practice appropriate radiation safety procedures in protecting themselves, their patients, and other personnel from unnecessary exposure.  Radiation protection practices are reviewed at the beginning of the students’ clinical internship training, in the Radiation Safety course, Physics course and Radiobiology course. A copy of the radiation safety standards for students is located in the student handbook. The clinical supervisor will review the radiation dosimeter reports with the student. The student will sign off that they have reviewed this report with the clinical supervisor and/or radiation safety officer. A copy of the cumulative radiation dosimeter report must be sent to the educational coordinator at the end of the clinical year.  NOTE: The student will not graduate until we have received this report!

    Timecards

    Students are required to log their hours (both clinical and didactic) on electronic time cards within the Typhon clinical tracking system. The timecard hours will be reviewed monthly by the Educational Coordinator. 

    Dress Code

    Dress and appearance standards depend upon the policies at the clinical internship sites and will be shared with students during their clinical internship site orientation. A student who does not comply with these standards may be sent home to change. During the absence, he/she will have to use personal time. If further incidents occur, harsher disciplinary action will take place.  Further information is available at Dress Code. 

    Documentation

    As a reminder, please keep any paperwork you have on your student in a locked filing cabinet within the department.  This would include radiation badge reports, pre-clinical checklists, orientation forms, documentation of meetings you've had with the student, etc. 

    Evaluations

    The Clinical Preceptor will have evaluations that need to be completed monthly.  All of the evaluations are done through the Typhon system, wherein a reminder for the evaluation will be e-mailed directly to the preceptor a few days before the completion of the month.  The person who worked most closely with the student should be the one completing the evaluation.  All clinical instructors are listed in the Typhon system and have access to the monthly evaluation form.  **NEW:  The Typhon system will NOT automatically send you an e-mail with a link to the form.  Use your Typhon login information to access the form.  Click here to be directed to the Typhon login page.

    Monthly evaluations:

    • Student Evaluation - performed by either the clinical preceptor or the person who worked most closely with the student throughout that month.  

    There are also evaluations that need to be performed by the student at the completion of each semester.  A sample list of the evaluations are listed below:

    Semester evaluations:

    Course evaluations:

    Case studies-The students are required to write or present one case study for each month they are in the clinic demonstrating an interesting case they observed/worked on.  The individual case studies will be combined into a comprehensive case study as part of their research project for the Masters degree program. 

    Time Cards- The student is responsible for keeping their Time cards up to date daily. The Educational Coordinator will be checking them monthly.

    In addition to these student responsibilities, the clinical preceptors are responsible for obtaining the students' cumulative radiation reports.  The students will be responsible for submitting their report to the Educational Coordinator.  We are only requiring you to submit one badge report at the end of the student's clinical year.  However, if there is paperwork you need your student to sign off on before they leave, be sure and get that done so you can obtain their report. You should also be keeping a copy of these reports in the students' file within the department.  

    NOTE: The student will not graduate from the program until we have their cumulative badge report!

    The UW - La Crosse, Health Professions Department appoints and maintains a group of largely volunteer clinicians who function as Instructional Academic Staff from a variety of disciplines to provide both classroom and clinical instruction for students in the Departments several programs. These appointments are designed to acknowledge and reward these individuals, who, though not regular, full-time employed members of the University of Wisconsin - La Crosse Faculty or Academic Staff, make significant instructional contributions to department programs and curriculum. The Adjunct Professor group designation is for individuals whose instruction is typically in the clinical setting and generally does not involve curriculum development.

    Individuals appointed under the designation of "Adjunct Professor" must have the qualifications identified in the Qualifications Table and meet one of the following criteria regarding the supervision of the clinical training of students:

    • Directly precepting and evaluating at least one Health Professions Department student in their clinical experiences for a minimum of 8 full-time weeks every year, or
    • Be anticipated by the program director of a Health Professions program to meet one of the above criteria within the next academic year.  

    Initial Appointment: Individuals who play an instructional role as described above, may request an Adjunct Professor appointment at an appropriate rank by contacting the program director who will initiate a request for appointment. Accompanying this letter should be:

    • current curriculum vitae
    • a letter of reference which may be from the program director  

    Upon the recommendation of the Health Professions committee, the department chairperson will recommend the appropriate appointment level to the Dean of the College of Science and Health. Notification of appointment will then be forwarded from the Dean of the College of Science and Health to the individual being appointed, to the Health Professions Department, to the Program involved, and to the Academic Staff Council.

    Appointment will qualify individuals to obtain a University ID for use of the library and other facilities.

    For further information, including annual review and promotion, see the following document.

    If you would like to request an adjunct faculty position, please contact the program director at nlenards@uwlax.edu

    The program advisory committee meets annually. The committee members communicate routinely via email or conference call throughout the year for various other issues.

    In 2010, the advisory committee developed a wiki page where the agenda, minutes and associated documents are located. This site can be accessed via: http://uwl-md-advisorycommittee.wikispaces.com/.  In 2014, the new advisory committee website was developed and is located at: http://uwlmeddosadvisorycommittee.weebly.com.

    The clinical preceptors are encouraged to submit agenda items and/or concerns to the program officials for advisory committee review. The preceptors may also be invited to attend the meeting via conference call. If you are interested in being part of the advisory committee, please contact the program director.

    The members of the advisory committee include:

    Program Director

    Nishele Lenards

    nlenards@uwlax.edu

    Educational Coordinator

    Anne Marie Vann

    avann@uwlax.edu

    Chair of Health Professions Dept.

    Peggy Denton

    pdenton@uwlax.edu

    Radiation Therapy Program Director

    Melissa Weege

    mweege@uwlax.edu

    Medical Advisor

    Patrick Conway

    pdconway@gundersenhealth.org

    Physics Advisor

    John Wochos

    jfwochos@gundersenhealth.org

    Medical Dosimetrist Advisor

    Colleen Brogan-Raasch

    csbrogan@gundersenhealth.org