University of Wisconsin-La Crosse | uwlax.edu

Medical Dosimetry (MS)
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  • Clinical resources

    Welcome Preceptors! 

    This clinical preceptor website is designed to assist the clinical preceptors (supervisors) with program information. Please contact us if you still have questions.   

    All documents and information will be updated on this website only. If you have information you would like added or do not see here, please contact us.

    Pre-Clinical Documentation 

    The program requires pre-clinical documentation of various items the students need to complete before beginning their clinical internship training in January. The student will use a checklist form to ensure all pre-clinical requirements are complete. The students are also required to complete the following forms during the acceptance/registration process (prior to the fall semester): 

    You will be sent a copy of all of these forms as soon as the Educational Coordinator has received them from the students.  Please keep these copies in the student's file within your department.

    Student Handbooks

    Student Liability Insurance 

    The UW-La Crosse purchases liability insurance for students during the clinical internship. Further information is provided at Proof of Liability Insurance.

    Miscellaneous Forms

    • Incident Form -  this form covers incidences such as falls, damage to property, etc.
    • Missed Time Form - use this form to report late arrivals, early departures, or missed clinical time. Please submit this to the Educational Coordinator as needed.
    • Tardy Form - use this form whenever your student shows up tardy. Please submit this to the Educational Coordinator as needed.

    Orientation - (Weeks 1 and 2 of the clinical internship) 

    The Medical Dosimetrist or Medical Physicist designated as the Clinical Preceptor (Supervisor) at the clinical internship site is responsible for orientation of the student based on the facility’s policies.

    Clinical ScheduleThe number of clinical hours the students complete per semester are based on the number of didactic credit hours per semester.

    • Spring, Summer, & Fall Semester:  30 hours clinical and 10 hours didactic per week

    Safety

    Each clinical internship site should orientate the student to their safety procedures. This orientation should include:

    • Fire Safety
    • Location of safety equipment
    • Instruction in safety procedures
    • Radiation Safety
    • Personal health and hygiene  

    Students are required to adhere to all safety regulations and procedures.  Failure to adhere to these regulations and procedures may result in dismissal from the UW-L Medical Dosimetry Program. 

    The safety form should be signed and given to the student to place into the Clinical Practicum I course dropbox within D2L.  This should be completed within two weeks of starting Clinical Internship Training. A copy of this form should also be kept in the students' file within the clinic department.

    Students are to be given orientation to the block room as well as orientation for the fabrication of beam modifiers and immobilization devices.  The student must participate in the fabrication of these devices under the direct supervision of qualified practitioners. All safety guidelines should be reviewed as well.  Once the student has participated in these tasks and has achieved competency, they are able to perform these duties under indirect supervision of qualified practitioners.  The competency sign-off form should be signed and given to the student to place into the Clinical Practicum I course dropbox within D2L.  This should be completed within the first month of starting Clinical Internship Training.  A copy of this form should also be kept in the students' file within the clinic department.

    Radiation Safety

    All students shall practice appropriate radiation safety procedures in protecting themselves, their patients, and other personnel from unnecessary exposure.  Radiation protection practices are reviewed at the beginning of the students’ clinical internship training, in the Radiation Safety, Physics and Radiobiology course. A copy of the radiation safety standards for students is located in the student handbook. The clinical preceptor (supervisor) will review the radiation dosimeter reports with the student. The student will sign off that they have reviewed this report with the clinical preceptor (supervisor) and/or radiation safety officer. A copy of the cumulative radiation dosimeter report must be sent to the educational coordinator periodically or at the end of the clinical year.  NOTE: The student will not graduate until we have received this report.

    Timecards

    Students are required to log their hours (both clinical and didactic) on electronic time cards within the Typhon clinical tracking system. The timecard hours will be reviewed routinely by the Educational Coordinator.

    The student is responsible for keeping Time cards up to date daily.

    Dress Code

    Dress and appearance standards depend upon the policies at the clinical internship sites and will be shared with students during their clinical internship site orientation. A student who does not comply with these standards may be sent home to change. During the absence, he/she will have to use personal time. If further incidents occur, harsher disciplinary action will take place.  Further information is available at Dress Code. 

    Documentation

    As a reminder, please keep any paperwork you have on your student in a locked filing cabinet within the department.  This would include radiation badge reports, pre-clinical checklists, orientation forms, documentation of meetings you've had with the student, etc. 

    Evaluations

    The Clinical Preceptor and/or a clinical instructor will evaluate the student monthly.  All of the evaluations are done through the Typhon system.  The person who worked most closely with the student should be the one completing the evaluation.  All clinical personnel have access to the Typhon system and access to the monthly evaluation form. 
    The monthly evaluations can be emailed to the person who should complete the evaluation OR any clinical staff member can log in to Typhon and choose a monthly evaluation and complete it on as appropriate.  Click
    here to be directed to the Typhon login page.

    Monthly evaluations:

    • Student Evaluation - performed by either the clinical preceptor or the person who worked most often with the student throughout the month.  

    Students evaluate program officials also. The evaluations are described below and can be found in the student handbook.

    Semester evaluations:

    • Program Director Evaluation - student evaluates the Program Director
    • Educational Coordinator Evaluation - student evaluates the Educational Coordinator
    • Clinical Preceptor Evaluation - student evaluates the Clinical Preceptor
      NOTE: students realize the clinical preceptor evaluation will not demonstrate anonymity since there is only 1 student per site. However we provide details on collecting general information about internship sites and preceptors and would only address concerns if there was an ongoing issue and it did not affect the student directly.  

    Course evaluations:

    • Course/Instructor Evaluation - students evaluate the course instructor at the end of every didactic course through D2L (online course management system). This feedback is used to make improvements or changes to the course at the next offering.

    The UW - La Crosse, Health Professions Department appoints and maintains a group of largely volunteer clinicians who function as Instructional Academic Staff from a variety of disciplines to provide both classroom and clinical instruction for students in the Departments several programs. These appointments are designed to acknowledge and reward these individuals, who, though not regular, full-time employed members of the University of Wisconsin - La Crosse Faculty or Academic Staff, make significant instructional contributions to department programs and curriculum. The Adjunct Professor group designation is for individuals whose instruction is typically in the clinical setting and generally does not involve curriculum development.

    Individuals appointed under the designation of "Adjunct Professor" must have the qualifications identified in the Qualifications Table and meet one of the following criteria regarding the supervision of the clinical training of students:

    • Directly precepting and evaluating at least one Health Professions Department student in their clinical experiences for a minimum of 8 full-time weeks every year, or
    • Be anticipated by the program director of a Health Professions program to meet one of the above criteria within the next academic year.  

    Initial Appointment: Individuals who play an instructional role as described above, may request an Adjunct Professor appointment at an appropriate rank by contacting the program director who will initiate a request for appointment. Accompanying this letter should be:

    • current curriculum vitae
    • a letter of reference which may be from the program director  

    Upon the recommendation of the Health Professions committee, the department chairperson will recommend the appropriate appointment level to the Dean of the College of Science and Health. Notification of appointment will then be forwarded from the Dean of the College of Science and Health to the individual being appointed, to the Health Professions Department, to the Program involved, and to the Academic Staff Council.

    Appointment will qualify individuals to obtain a University ID for use of the library and other facilities.

    For further information, including annual review and promotion, see the following document.

    If you would like to request an adjunct faculty position, please contact the program director at nlenards@uwlax.edu

    The program advisory committee meets annually. The committee members communicate routinely via email or conference call throughout the year for various other issues.

    In 2010, the advisory committee developed a wiki page where the agenda, minutes and associated documents are located. This site can be accessed via: http://uwl-md-advisorycommittee.wikispaces.com/.  In 2014, the new advisory committee website was developed and is located at: http://uwlmeddosadvisorycommittee.weebly.com.

    The clinical preceptors are encouraged to submit agenda items and/or concerns to the program officials for advisory committee review. The preceptors may also be invited to attend the meeting via conference call. If you are interested in being part of the advisory committee, please contact the program director.

    The members of the advisory committee include:

    Program Director

    Nishele Lenards

    nlenards@uwlax.edu

    Educational Coordinator

    Anne Marie Vann

    avann@uwlax.edu

    Chair of Health Professions Dept.

    Peggy Denton

    pdenton@uwlax.edu

    Radiation Therapy Program Director

    Melissa Weege

    mweege@uwlax.edu

    Medical Advisor

    Patrick Conway

    pdconway@gundersenhealth.org

    Physics Advisor

    John Wochos

    jfwochos@gundersenhealth.org

    Medical Dosimetrist Advisor

    Colleen Brogan-Raasch

    csbrogan@gundersenhealth.org