|Article I.||Name and Purpose.|
|Section A.||Name: Library Department|
|Section B.||Purpose: These bylaws shall effect the governance of the library faculty and academic staff including, but not limited to:|
1. Retention, promotion, review, and merit evaluation of library faculty and academic
|Section A.||All members of the department, with the rank of instructor or above, or with academic staff appointment, shall have equal voting privileges.|
|Section A.||Meetings will be held at least once each month when school is in regular session. Special meetings may be called as needed, if requested by the chairperson or by at least 25 percent of the department membership.|
|Section B.||In accordance with state statute, all votes shall be public except elections of department officers. To ensure full participation, a majority of members present at any meeting may request that a mail ballot, with signed ballots, be conducted. Such ballot shall be completed by the next regular department meeting. In addition, any department member may request a roll-call vote on any matter decided at the department meeting.|
|Section A.||Election and tenure.|
|1. Chairperson (see Senate Bylaws, Article VII).|
|2. Secretary: The duties of the department secretary shall be rotated among the department members on a monthly basis, according to a schedule set at the first department meeting of the fall term.|
|1. Chairperson: All members with the rank of assistant professor or above who have served for at least three full semesters at this University shall be eligible to be elected as department chairperson. (Senate Bylaws, Article VII. B.)|
1.1 In those cases where a chairperson cannot complete the term to which he or she was
elected, the department shall hold another election to complete the term
or request the Chancellor to appoint a chairperson for the remainder of
the term. (Senate Bylaws,
Article VII. F.2.a.)
1.1 Shall preside over department meetings.
|1. Chairperson: Senate Bylaws, Article VII. F.1.|
1. Members shall be elected by mail ballot before the second
department meeting of the fall semester each year. The term of
office shall be one year.
2. Each committee shall keep a record of its activities and make it available to the department.
3. Each committee shall give a report of its activities at each monthly department meeting and an annual written report by the committee chair to the Department chair due at the final Department meeting of the spring semester.
4. An alternate shall be elected to all committees except Tenure and Promotion, in addition to regular members. Alternates shall serve on a committee in the event of significant absence of a regular member, at the request of the remaining members of the committee. Resumption of this regular member's duties shall take place upon the return of the member, except when the committee shall successfully petition the Library Department to postpone this resumption. At the time that any regular member resumes full participation on a committee, the alternate member will relinquish active committee membership.
5. A department member, with designated administrative responsibilities ranking above that of a department chair, may participate in open committee meetings but will not have a vote in committee decisions in which he/she has post-decision review responsibilities. A department member with said administrative responsibilities will not be a party to closed meetings in which he/she has post-decision review responsibilities, unless invited by the committee to participate
|Section A.||Standing Committees.|
1.1 Membership: Five members shall comprise this committee. (Other appropriate department members may be added to this
committee for particular recruiting efforts.)
1.2.1 Recruitment: Faculty and academic staff.
a. Shall determine, in consultation with the Library Director, the unclassified
personnel needs of the department.
2. Tenure and Promotion.
2.1 Membership: All tenured members of the department shall comprise this committee.
2.3 Academic staff promotions: When an academic staff member applies for promotion, the department chairperson shall form an ad hoc committee including two members of the Tenure and Promotion Committee and an academic staff department member (if possible). This ad hoc committee shall advise the applicant for promotion and make a recommendation to the department about the promotion application. The entire department, except the applicant under consideration, shall vote on the promotion
3.1 Membership. Five members shall comprise this committee.
3.3.1 Conduct evaluations and recommend merit raises for faculty and continuing academic
staff in accordance with university regulations.
|Section A.||Two-thirds of the members shall comprise a quorum at departmental meetings during the academic year. Their decisions shall be binding on members.|
|Section B.||The chairperson may declare a quorum of less than two-thirds of the members; however, all decisions made at chairperson-declared-quorums shall be reviewed by the department at its next meeting.|
|Section C.||Two-thirds of the members employed during the summer session shall comprise a quorum at departmental meetings during the summer session.|
|Article VII.||Amending Procedures.|
|Section A.||Organization and procedures of the Bylaws:|
1. Shall be amended by two-thirds vote of the membership.
2. Proposals shall be presented in writing to the members at least two weeks before enactment.
3. Amendments to proposals:
3.1 Shall be presented in writing to the chairperson.
|Article VIII.||Parliamentary Authority: Robert's Rules of Order shall be the parliamentary authority in all situations not provided for in these bylaws. A majority of the departmental membership shall be able to cut off debate and to call for the vote on the question.|
|Article IX.||These bylaws shall become effective upon acceptance by a two-thirds vote of the membership of the department.|
|Article X.||Emeritus status: The department may nominate any retiring department faculty member with a distinguished record of service for emeritus status. (See UWL Employee Handbook, Unclassified Policies and Procedures)|
|Article XI.||Other committees (ad hoc or permanent) may be formed according to the wishes of the department. Such committees shall be constituted separately from those listed in the bylaws, and their membership and responsibilities shall be clearly defined.|
|Approved by the Library Department, March 1, 2002|