Frequently Asked Questions
For the majority of our programs:
Applications for Spring semester and Winter Intersession programs are due by October 1st.
Applications for Summer, Fall, and Academic year are due by March 1st.
Check the respective web site for your program in case there is a different due date.
Some programs fill quick and acceptance is on a first come first serve basis. So, the sooner you apply the better your chances.
Once we have received your complete application packet, it will be reviewed and you will be sent written notification of acceptance.
NO! We offer many study abroad programs taught in English. If you are interested in learning a language; many of the language programs offer introductory coursework.
Three (3) WEEKS from the day you receive your acceptance packet. It is important that all forms are returned to us within the three week time limit as we must complete the process of your application to the university abroad.
When applying to your program, your application will not be processed until we receive the $50 deposit in addition to the required application materials. Make checks payable to UW-L (include your UW-L student ID or social security number on the check) and submit to OIE.
Upon acceptance to the program you are required to pay a $250 deposit to OIE within three weeks. Both of these deposits will be deducted from your bill.
Finally, in order for us to register you in the program, UW-L requires a $100 registration deposit for your semester/term abroad. (If you are studying abroad for the academic year, you are required to pay the $100 registration fee for the second semester.) This is to be paid to the Cashier's Office, and can be paid online through the WINGS system.
Yes, students do receive a separate bill for Winter Intersession. It is sent to students the first Monday in January and is due February 1. (Be sure to check your student account while on program!) Spring payments are usually due around March 1. The tie-in with spring fees occurs if a student receives aid for spring--that is applied before the Winter Intersession bill is due. If they receive enough aid to pay both Winter Intersession and spring, their financial aid will cover both bills. For additional information, please consult the Cashier's website: http://www.uwlax.edu/cashiers/tuitionfeeschedule.htm.
YES!! The number of photos listed in your acceptance packet is what we need for you to attend the program. Photos are used for various reasons. Mainly, the university abroad requires a few photos for ID cards. We also need photos of you in our office for an International Student ID Card (ISIC) as well as one for your file. These photos need to have a clear view of your face (1x1 inch). Digital photos are acceptable. You must write your name and program on the back of each photo submitted.
We suggest you contact a local Walgreen Drug Store to have your photos taken. There is no photo service available on campus.
Upon acceptance to your program you will receive a packet with another checklist to be completed within three weeks of acceptance. In this packet is a Gold form entitled “Academic Plan.” This should be taken to your academic advisor along with the course descriptions for your program. Your advisor will record which courses you will be taking abroad, the equivalent UW-L course and sign the form. This form then needs to be returned to our office prior to your departure. Once you have completed your program and we receive your transcripts, the courses will be transferred to UW-L.
A list of course equivalencies that have been previously approved are available at http://www.uwlax.edu/oie/SA/SAA%20Network/Equivalencies.htm. This list is not comprehensive nor does it take the place of meeting with your advisor for final approval! These lists are meant as a guide to give you a sense of what courses may be appropriate for your studies while abroad.
No. A student cannot retake a failed course abroad. The failed course must be repeated on campus.
Unless the department evaluates the courses as satisfying a gen-ed course/category they do not count in gen-ed. If the course comes in with a 000L or 000U at the end, it does not fall into any of the gen-ed categories. “L” stands for lower division elective; “U” stands for upper division elective. Other letters of the alphabet at the end of an elective course determine where it could fall on the SNAP in the gen-ed categories. If the elective courses are not used in a major or minor, they will fall in the elective box at the end of the SNAP.
General electives do count toward the 120 needed to graduate. The number of electives a student has room for depends on their major/program. Some students have room for 10-20 credits of electives. Others have so many requirements that elective credit does not serve them well. Students are not ‘penalized” for taking electives (unless they go over the 165 credit rule for Wisconsin public institution credit).
Grades have always been posted to students’ transcript for credits earned abroad and a GPA was calculated for that term which appeared on the UW-L transcript. There has never been a policy of pass/fail unless the course abroad awarded a grade in that manner. The previous transcripts that UW-L issued contained only one GPA and transfer credits were not included in its calculation, although the GPA for the term abroad did appear. On the new UW-L transcripts there are actually three GPAs. 1) A cumulative GPA which serves as the official GPA and includes grades earned on campus or otherwise in residency. 2) A transfer GPA which includes courses taken at other campuses including study abroad programs. 3) A combined GPA which calculates the cumulative and transfer GPAs together. There has been no change in policy, but rather additional information is now included on a UW-L transcript. A student’s OFFICIAL GPA will be the first GPA that appears on their transcript, or the cumulative GPA.
YES!! Majors and minor are required to take a three-credit course at UW-L after reentry.
Students may apply to have this requirement waived. Waiver forms are available in the Modern Languages Office (315 GMH). Faculty will review the proposal and determine is the waiver will be issued, or if the student must still complete an additional course.
YES!! On your application, make sure to check the financial aid box if you are interested in using financial aid. Once you are accepted, a Study Abroad budget will be given to the Financial Aid Office indicating the program and your out-of-pocket expenses for the term(s) you are studying abroad. The Financial Aid Office will use this budget to determine your award.
The Financial Aid Office has prepared a useful reference brochure to answer many of your questions about applying financial aid to study abroad programs. Their brochure is available here!
There are several scholarships available to UW-L students for study abroad program. Check out Financial Aid's website for the possibilities: http://www.uwlax.edu/finaid/scholarships.html.
The Academic Initiatives Stipend for International Education is a student funded program to facilitate a higher quality academic experience at UW-L. Stipends for UW-L students may be awarded in exchange for completing a service plan to promote international awareness and international education. More information and application forms are available on-line at: http://www.uwlax.edu/oie/SA/AID.htm.
UW System has established a mandate that, in order to ensure that all students have the standard level of coverage, the CISI insurance is mandatory for UW System students engaged in study abroad or exchange programs, regardless of what other insurance coverage the student may have. Please refer to UW System's website for additional information regarding the insurance requirement.
No. Some countries require the purchase of country insurance in order to secure an international student visa, and so purchase of the UW System insurance may seem unnecessary. However, there are some important differences between the two types of coverage. Country insurance generally provides no benefit for medical evacuation and repatriation. Country insurance is specific to the host country, and will not provide coverage for participants who travel to other countries while abroad. For these reasons, the UW System insurance requirement will not be waived in these circumstances. Please note that some foreign consulates may issue student visas without requiring purchase of the country insurance if the participant can provide proof of coverage under a valid group plan. The sponsoring UW System institution and CISI will work with participants to provide proof of coverage letters for submission to consulates. Source: UW System's Insurance Requirement Website
The study abroad sash is a sash to be worn at graduation. It shows the flag of the country in which you studied. You will receive this at the Saturday orientation session prior to your departure. The cost for this is included in your program fees.
Included in your acceptance packet is information for STA Travel. However, you are not required to purchase a flight through this agency. There are also many online websites devoted to finding flights. Some of these include, www.studentuniverse.com www.sidestep.com and www.kayak.com.
You may satisfy the International and Multicultural Studies General Education requirement by completing the INS 250 (mandatory) taken prior to departure, INS 251 (journaling) taken during your program abroad, and INS 252 (re-entry) taken the semester you return. Once they have been completed, contact your College advisor to confirm the category has been satisfied on your SNAP report.
The INS 250 course is required for everyone studying abroad for a semester or academic year. This is a 1 credit course through UW-L. It lasts half of the semester and you will receive information about the course in your acceptance packet. OIE will register you for the appropriate section of INS 250. Non-UW-L students are required to attend a weekend-intensive course. Presently, summer study abroad participates are not required to attend this class.
The INS 300 course is a holding class you will be registered for during your study program. It shows that you are an active student at UW-L. The course will eventually be removed from your record when the international transcripts are received and the actual courses/grades are posted to your record.
The orientation session is NOT the same as the INS 250. This must be attended by all students who are studying abroad. It consists of four hours on a designated Saturday (stated in your acceptance packet). At the end of the session, program alumni who have studied at your abroad university will be available for a program specific Q&A session.
First of all, make sure that we do not offer the same program through UW-L. This is important as we have agreements with other universities such as Platteville and Milwaukee. If we do not offer the program you must meet with the Study Abroad Coordinator and provide printed description of the program you wish to attend. If approved, you will be required to complete the Academic Plan and Study Abroad Survey. Upon receipt of these documents, the Study Abroad Coordinator will send an approval letter to the Financial Aid Office for your consortium agreement. It is your responsibility to meet with a Financial Aid officer to arrange the transfer of any awards over to the university offering your program.
Also, please note that if you pursue a non-UW-L sponsored program, you will not be registered for UW-L classes for the term(s) abroad. This means you will have to go through the re-entry process. The Admissions Office has re-entry information and procedure available on their website (http://www.uwlax.edu/admissions/html/reentry.htm).
Students desiring to audit or take selected courses for credit, but who do not expect to earn a degree at this university, may be enrolled as special non-degree student. This process may be done on-line at: http://www.uwlax.edu/Admissions/html/nondegree.htm. Non-UW-L students will receive detailed information in their acceptance packet from OIE.
The Personal Identification Number is a 4-digit number used for accessing the WINGS system. For first-time users, the PIN is the month and day of your birth (i.e., birth date = May 12, PIN is 0512). You will be required to change your PIN on your first entry. The new number cannot be the same four numbers (e.g. 9999) or the original PIN number. If you have forgotten your PIN, call the registration help‑line at (608) 785-8951.
All students participating in a UW-L sponsored study abroad program will be issued a UW-L e-mail account. You will need to set up your account and check it periodically as this is where all billing information will be sent. Your UW-L e-mail address will be the first eight letters of your last name; then “dot;” then the first four letters of your first name followed by "@uwlax.edu" (example: firstname.lastname@example.org). In order to set up your e-mail account (referred to as EagleApps) follow these instructions:
Set your EagleApps
Your EagleApps username is the first eight letters of your last name; then “dot;” then the first four letters of your first name (example: David Smith=smith.davi). This is referred to as your NetID. Before you can log into EagleApps you must set your EagleApps password. To set your EagleApps password, visit https://secure.uwlax.edu/eapassword and follow the on-screen instructions.
Login to EagleApps
You can login to EagleApps with your EagleApps username and password. Your EagleApps username is your 8.4 (now referred to as your UW-L NetID). The password you use to login to EagleApps will be the password you set in step 1.
You should check your UW-L e-mail account (8 letters of your last name "dot" and first four letters of your first name). Your password is the last four digits of your UW-L ID number + month and birth date (8 digits) + @UWL (case sensitive).
EXAMPLE: E-mail Address: email@example.com Password: 12345678@UWL