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Records and Registration

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  • Catalog resources

    Both the undergraduate and graduate catalogs are published to the UWL website annually the first week of June.

    The  UWL undergraduate and graduate catalogs are published online using the catalog software tool called Courseleaf CAT, provided by the vendor Leepfrog. The online catalogs have the same look and feel as the UWL website, but they are a separate document from the UWL website and are edited through a separate software program. The online catalogs have many helpful features including sample degree plans for advising, clear presentations of course requirements and lists, and "in-lined" courses which display the course description in a popup window when clicked.  In addition, overview tabs create the opportunity to showcase departments, programs, and majors with descriptions to interest perspective students and the public.

    Catalog approval process

    Catalog page editors carefully examine and verify that the information on their page(s) is accurate and then notify the Records and Registration office when they are finished. Starting in 2014, we moved from a hard-copy approval process to an electronic workflow process built into the new Coureleaf CAT software.

    Page editor roles: The role of page editor was created for each department/office that controls catalog content, and one or more users were placed into each role. Page editors have permission to make changes to specific pages. Editors also start the workflow process by clicking the green workflow button. The page is then sent to the Records and Registration office for one final review.

    Please note that no matter how many individual users are in each editor role, it only takes one user to approve a page by clicking the green workflow button. Once the workflow button is clicked, the page is no longer editable by anyone except the Records Office.

    When roles were created, department ADAs and department chairs were added as department page editors, and directors or previously known catalog editors were added as non-departmental page editors. If the current assignments are not correct and/or departments want to add additional users in each roles, email catalog@uwlax.edu with the changes. The department chair or office supervisor's approval is needed for any role changes or updates. 

    Curriculum and policy changes: All curriculum and policy edits must go through the proper governance process and need UCC or GCC approval. Any edits to curriculum or policy that have not been approved by the necessary governance will not be accepted or published. 

    The deadline for curriculum changes to make the new catalogs is the second to last curriculum committee meeting.  

    Getting started

    Navigate to https://uwlnextcat.courseleaf.com and log in to start editing. The UWL Catalog Team created the below training materials to help assist with catalog edits. Leepfrog, the software vendor, also has a great online "Help" link within each catalog page's editor toolbar. 

    Document resources

    Quick guide to page editor (quick reference guide to help edit pages)
    Style guide for catalog edits (reference guide to ensure pages are consistent catalog-wide)

    Video resources
    How to log in to the next catalog (tutorial on how to log into the next catalog site and get familiar with the layout) 

    How to add, edit or delete an overview tab in your catalog web page (tutorial on how to manage overview tabs in the next catalog)

    UWL Catalog Team
    At any time, if you have any questions or need any help with this new process, please feel free to email the catalog mailbox or contact:

    Sue Knudson (608.785.8954)
    Victoria Rahn (608.785.8577)
    Chris Bakkum (608.785.8577)