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    UCC Policies    

    CERTIFICATE PROGRAM GUIDELINES

    General Principles

    1. Certificate program (credit or non-credit bearing) must demonstrate academic value consistent with existing UW-L programs.

    2. Certificate programs (credit or non-credit bearing) will be housed in academic departments.

    3. Any certificate program must be compatible and consistent with university enrollment management plans.

    Credit-bearing certificate programs

    Standards

    1. Approval of certificate programs must not impinge on the quality and availability of regular programs and opportunities for degree-seeking students. Opportunities for certificate programs will be based on student needs and interests.
    2. The approval process for a program will maintain high academic standards.
    3. Certificates may be earned by a specified audience of "non-traditional"/non-degree seeking students from the regional community or by degree seeking students at UW-L.  Guidelines and standards will be identical for both groups.
    4. Where appropriate, certificate programs should meet industry/professional society/accreditation standards.
    5. Certificate programs should be no less than 12 credits for undergraduate certificates (9 credits for graduate certificate programs) and usually not more than 18 credits.
    6. At least 75% of the credits applied to the certificate program requirements must be taken through UW-La Crosse.

    Procedures

    Certificate program proposals will originate with an academic department; all affected departments must endorse proposals. Each proposal will include the following:
    1. A clear statement of the purpose of the program and the anticipated  benefits to the department(s), school/college, university, and students.
    2. Identification of target audience(s) and evidence of long term or short term need as appropriate.
    3. Description of the academic component including:
      • Goals
      • Statement of admission requirements that are at least equal to the appropriate admissions requirements of the university for degree seeking individuals. Where a certificate program anticipates a student population that would not normally fall into one of the university admissions categories the proposal should describe the anticipated student background and explain how the proposed admission requirements are appropriate and consistent with overall university admissions requirements.
      • Number and array of courses including specification of any required courses. If electives are allowed within the certificate program, an explanation of the proposed electives in light of the need for program cohesion should be included.
      • A statement that identifies program prerequisites
      • GPA requirements for certificate completion (2.5 minimum for undergraduate and 3.0 for graduate certificate programs).
      • A statement outlining the certificate program's relationship to and articulation with existing degree programs and the select mission of UW-La Crosse.
    4. Description of the administration, staffing, and budgeting for the program including the following: 
      • Evidence that the faculty/staff in the department(s) and other qualified personnel are willing to teach the
      • Courses in the certificate program at the times/locations necessary for completion of the certificate.
      • Proposed frequency of course offerings for courses included in the certificate program.
      • Proposed arrangements for ongoing advising for students in the certificate program.
      • Anticipated need for other student support services for students enrolled in the certificate program.
      • For certificate programs involving more than one academic department, identification of an administrative unit for the program.

    For example, when originally proposed it was anticipated that the Dosimetry Certificate program might attract students who were established professionals but who had received their radiology technology training through hospital based programs. Such individuals might not posses academic degrees such as a bachelors or associate and consequently not formally match a university admissions category. The policy is designed to ensure that certificate programs have admissions requirements consistent with those for degree seeking students and yet provide flexibility where appropriate. In such cases, certificate proposals should describe the anticipated student population and why this should be considered consistent with university admissions requirements.

    Approval Process

    Certificate programs that are totally credit-bearing or are the combination of credit bearing and non-credit bearing courses will, after approval by the proposing department and any required college level review, be reviewed by the Academic Planning Committee, the Undergraduate Curriculum Committee or the Graduate Curriculum committee and the Faculty Senate.

    Post-Approval Oversight

    Once approved certificate programs will be reviewed as a part of the academic program review of the home department. This review will report on the extent to which the program has met the standards.

    Non-credit-bearing certificate programs

    Approval Process

    A non-credit-bearing certificate program will originate with an academic department. The certificate program must be endorsed by all affected departments, be approved at the college level and by the Provost.

    Post-Approval Oversight

    Once approved certificate programs will be reviewed as a part of the academic program review of the home department. This review will report on the extent to which the program has met the proposed standards.

    Academic Planning 12/10/07 ~ Guidelines for Certificate Programs

    LX FORMS AND CURRICULUM PROPOSAL INFORMATION

    Do you need information and helpful hints when filling out any of the curriculum proposal forms (LX forms)?  Here is where you will find helpful hints, a step-by-step guide to completing the forms, and criteria for evaluation of proposals.  Please contact Victoria Rahn at 608.785.8577 or Sue Knudson at 608.785.8954 if you need assistance.

    Electronic LX Form Processing

    Paper-based LX Form Processing
    • Contact the Records office at 608.785.8576 or records@uwlax.edu to request LX 137, LX 138P, LX 138C, LX 139 and LX 140 forms. Include the type of equipment/software you use (i.e. Mac, Word 2010, Word 2013, etc.).

    Curriculum Committee Review Process

    Criteria for Evaluation of Proposals

    LX form descriptions

    LX 137 - Summary of Proposed Changes
    Summary form to be used when departments are proposing numerous changes.

    LX 138 Forms
    There are two LX 138 forms used to record curriculum changes - one for courses (LX 138C) and one for programs (LX 138P).

    LX 138P - Program Curriculum Change (yellow/goldenrod)
    Form used to make changes to majors, minors, concentrations, emphases and college core.  Changes include credits, required courses, electives, and other program requirements.  It is also used for submitting new program curricula to the curriculum committee.  Other committees that review new programs (e.g. - Academic Planning Committee)  may require different materials. You may attach details instead of listing on form.

    LX 138C - Course Curriculum Change (yellow/goldenrod)
    Form used to make any change to a course including description, rerequisite(s), credits, title, grading pattern, instructional pattern, course number or delivery options.  This form is also used to delete a course and to create a new course.  If proposing a new course, page 3 of the form must be completed.

    This form includes several check-off items to guide departments when considering various aspects of a course proposal/change.  

    LX 139 - Course Outline (green)
    Form used to provide course objectives, outline and requirements.  It is never used by itself; it accompanies the LX 138C. It must be submitted for all new courses.  Some changes submitted on an LX 138C might not require an LX  139; although it is logical that a LX 139 would be completed when changing the description, instructional pattern or number of credits.

    LX 140 - General Education Course Change (green)
    Form used to propose a course to be considered part of the General Education program or to make changes to an existing General Education course. It is a companion to the LX 138C.  This form does not need to be presented to the curriculum committee(s); it is for General Education Committee use.

    LX 140D - General Education Course Deletion (green)

    Form used to delete a course form the General Education program.  Submit LX 138C to permanently delete a course from the course catalog.

     

    Other links
    Committee for Academic Policies and Standards (CAPS)