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  • Graduate students

    Graduate policies and procedures:

    Graduate students should read the Graduate Catalog thoroughly to learn the applicable requirements for their graduate studies, specific program information, academic policies, and university policies. The topics below are only a few of the relevant policies. In addition, some textbook and continuing education information is also below.

    Please note: When reviewing the catalog, graduate students should be sure to read the Graduate Catalog only for their academic policies unless otherwise indicated. Undergraduate policies are often different and do not usually apply to graduate students.


    Graduate students who wish to drop/add classes prior to the start of the term may do so using the WINGS Student Center anytime after their initial registration. After the fifth day of instruction, graduates need the instructor's signature to drop/add a course. Please bring the signed drop/add form to Records and Registration, 117 Graff Main Hall. Please see the Graduate Catalog for other academic policies and information.


    Graduate students are required to purchase textbooks for all courses they are enrolled in (including slash courses). Graduate students are not eligible to use Textbook Rental Services, but graduate student textbooks may be purchased (based on availability) through the University Bookstore.  


    Official grades are submitted at the end of each term and are available to students through their WINGS Student Center. Grades are not mailed.

    The student's college takes academic action at the end of each semester if a student fails to meet requirements. Students with unsatisfactory grades are expected to seek counseling and help with their studies. Available resources include the instructor(s), advisor, and department tutors. Student services staff, particularly Counseling and Testing Center personnel, will provide assistance on a confidential basis. Students are encouraged to seek help at the earliest sign of academic difficulty. The university assumes that students will communicate regularly with interested parties (e.g. parents) with respect to academic status and progress.

    Repeating courses

    A graduate student can repeat up to two courses once in which a grade of "C" or lower was earned with the permission of the program director.

    Full Graduate Repeat Policy.

    Graduate research, comprehensive exams, and terminal project completion policy

    This policy was designed for student who need more time to complete a thesis, seminar paper, or other culminating graduate projects. The purpose of the Graduate Research, Comprehensive Exams, and Terminal Project Completion Policy is to provide continued access to university faculty, technology, facilities and the library while the student is still working on their final project.

    Thesis/Seminar paper approval

    The deadline to submit college-approved theses and seminar papers for approval is two weeks before graduation. Theses and seminar papers must be submitted to Steve Simpson, Director of Graduate Studies.


    Students should apply for graduation in the term in which they will successfully complete the thesis, comprehensive exams, or terminal project. On your WINGS Student Center page, open the drop-down box and click "Apply for Graduation." You will need to click "Apply for Graduation" again under your program and then follow the prompts. Students who are enrolled in GRC 798 or GRC 799 in the semester in which the degree will be awarded can also use their WINGS Student Center to apply for graduation. Students who have completed all required GRC 798 or 799 enrollments in a prior semester must contact the Records and Registration Office, 117 Graff Main Hall, to apply for graduation. 

    All graduate students with 20 credits are automatically billed a one-time graduation fee. This fee covers the cost of graduation and Commencement, and is assessed whether or not a student chooses to attend the ceremony. An additional cap, gown, and hood fee is paid at the bookstore when these items are picked up the week before the ceremony.

    UW-La Crosse has a spring (May) and winter (December) Commencement ceremony held at the La Crosse CenterAttendance at the commencement ceremonies is optional. Tickets are not required for guests to attend the Commencement ceremony. However, it is recommended that students limit the number of guests to no more than six. The venue reaches full capacity with standing room only.  

    Continuing education

    Continuing Education and Extension offers courses for professionals, frequently at off campus sites. Call Continuing Education and Extension at (608) 785‑6507 for more information.

     Links to other UWL organizations/services: