University of Wisconsin-La Crosse | uwlax.edu

Records and Registration
Expand menu

  • Veteran students

    The goal of the Veteran's Educational Benefits office is to help facilitate the transition from the military to University life. The office is located in 116 Graff Main Hall. 

    Priority registration

    Honorably discharged veterans are eligible for priority registration. Please bring a copy of your DD-214, Notice of Basic Eligibility or Active Duty Identification Card to 116 Graff Main Hall. 

    At UW-La Crosse priority registration allows students to register at the the beginning of their class level.

    Withdrawal for military call-up policy

    University of Wisconsin -La Crosse

    Withdrawal Policies and Procedures for Students Called to Active Military Duty

    1. POLICIES
    2. The following policies apply only to those students who are called to active duty (i.e., active duty Reserve, National Guard), not to individuals who voluntarily enlist. Students should be referred to the Student Life Office, 149 Graff Main Hall, for assistance and guidance with the following processes.

      1. Fee Refund Policies
        1. Students called to active duty prior to the beginning of an academic term will receive a 100% refund of all fees, including deposits and all housing and meal plan fees. Students may elect to have their deposits applied to a future term.
        2. Students called to active duty after the beginning of an academic term must choose one of the following options before departing for active duty:
          1. Withdraw from the University. Students choosing this option will receive a full refund of academic (deposit, tuition and segregated) fees and the prorated refund of housing and meal plan fees. No withdrawal fee will be assessed. Refunds of special course fees will be reviewed on an individual basis. The actual withdrawal date will be recorded; it will not be backdated.
          2. With the permission of the course instructors, accept the grades earned to that date in each of their courses, or elect to take the grade of "Incomplete" in some or all courses. Students who choose this option are not eligible for the refund of academic fees (deposit, tuition and segregated) or special course fees, but are eligible for the prorated refund of housing and meal plan fees.
          3. Withdraw from some courses and request grades and/or "incomplete" grades in some courses. Students who choose this option will receive a 100% refund of academic fees (deposit, tuition and segregated) only for those courses from which the student withdraws and the course load drops below the minimum credits in the fee plateau, i.e., drops below 12 credits for undergraduate students. Refunds of special course fees will be reviewed on an individual basis and refund of housing and meal plan fees will be prorated.
        1. Housing and Meal Plan Fees
          1. Students called to active duty before the beginning of an academic term shall receive a 100% refund of fees.
          2. Students called to active duty after the beginning of the academic term shall receive a refund based upon the unused portion of the fee.
          3. Deposits will be refunded unless students elect to apply deposits toward a future term.
          4. Students will be expected to move their belongings out of the residence hall unless special arrangements have been made with the residence life staff
      1. Financial Aid Policy
        1. Students will not be responsible for repayment of unearned federal grants to the U.S. Department of Education.
        2. Perkins Loan recipients will be granted a military deferment that will relieve the borrower of repayment responsibility while on active duty.
        3. Stafford Loan recipients should contact their lender or guarantee agency to request that their loans be maintained in an in-school status which will relieve them of repayment responsibility while on active duty for a period of up to three years. If needed, the Financial Aid Office will contact the lender or guarantee agency on behalf of the student. Note: the National Student Clearinghouse file will not indicate in-school status.
        4. Satisfactory Academic Progress requirements will be waived.
      1. Academic Record Policy
        1. Students called to active duty prior to the beginning of an academic term will have no academic record for that term.
        2. Records of students who are called to active duty after the beginning of an academic term and who elect to withdraw from the University will show the notation: "Withdrew (date)." No credit will be earned. Withdrawal marks of "EP/EF" will be recorded for each course; these grades do not affect GPA.
        3. For students who receive "Incomplete" grades, the following applies:
          1. Permission of the instructor is required for each course.
          2. The length of time to complete Incompletes will be extended as necessary. (To complete "incompletes," students are not allowed to register again in the courses.)
        1. For students who have completed enough work to receive permanent/final grades, those will be submitted, recorded and calculated into the GPA according to standard procedures.
      1. Re-entry Policy
        1. Students called to active duty are guaranteed re-entry upon the completion of active duty.
        2. The usual re-entry application and financial aid deadlines will be waived. Housing will be guaranteed also.
        3. Readmission decisions, if necessary because of academic standing, will be made on an individual basis.
      1. Veterans Administration Regulations
      2. "A student called to active duty may also have his or her entitlement restored if training is interrupted only if they did not receive credit for a course and must retake at another time."

        {Citation: 38 CFR 21.7576(e)(1)(ii)}

    1. II. PROCEDURES
      1. Student
        1. Bring/send copy of orders/activation papers to Student Life Office.
        2. Return textbooks to the Textbook Rental.
        3. Notify Stafford Loan lending agency, if applicable.
      1. Student Life Office
        1. Coordinate withdrawals from University, filing of Incomplete forms, and other processes deemed necessary to assist students who are called to active duty, if time does not permit student to complete the process.
        2. Forward copy of student's call-up orders to the Cashiers' Office and Records and Registration Office along with withdrawal form. Also forward a copy of the call-up orders to the Financial Aid Office, if applicable. Veterans Services Coordinator in the R&R Office will be informed via the withdrawal form and will take appropriate action.
      1. Cashiers' Office
        1. Process full refunds of academic fees and prorated refunds of housing and meal plan fees, as indicated by the above policies.
        2. Enforce financial aid repayment policies as directed by the Department of Education.
      1. Records and Registration Office
        1. Process either University withdrawals or course withdrawals as appropriate with date of withdrawal. Veterans Services Coordinator: Notify VA of any student called to active duty who is receiving benefits. File a copy of the student's call-up orders in the student's file as documentation for financial auditors.
      1. Financial Aid Office
        1. Identify active duty students' files to ensure proper allowances for satisfactory academic   progress, waiver of repayment of unearned federal grants and maintenance of in-school status for loans.

    CAPS approved 11/9/01

    Updated 2/25/09

    Other links
    General Education (undergraduate students only)