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  • Policies & Procedures

    By signing your agreement to live in our Halls, you agree to live by the policies and procedures that we have set forth as an institution and as the Office of Residence Life. Make sure you read these policies and procedures so you know what standards you will be asked to uphold.

    Policies and Procedures.pdf

    Office of Residence Life Code of Student Conduct

    Updated 6/25/2014

    The University of Wisconsin-La Crosse and the Office of Residence Life have high expectations for what it means to be a UW-La Crosse student. You are responsible for your behavior and how you interact with other members of the community. 3,500 students live on campus at UW-La Crosse and our students thrive in part because of the strong sense of community in the Residence Halls. Your experience will be shaped by those around you and you will have an impact on the experiences of others. Because of this, it is important that you are sensitive to the needs and wishes of all members of the community, including your roommate(s), staff members, maintenance and custodial staff, or anyone else that is present in your community. An important part of living in a Residence Hall community is feeling comfortable addressing concerns with fellow residents on issues such as noise, cleanliness, or treatment of one another.

    The Office of Residence Life staff wants your time in your Residence Hall home to be safe and enjoyable. As a citizen of your Residence Hall community, you are responsible for the safety, security, and cleanliness of your living environment. Care for Residence Hall facilities is the responsibility of all residents and staff.

    There are established rules and policies that work to create a healthy living environment for student success. These residence hall specific policies, together with the University of Wisconsin Code of Conduct, constitute the expectations to live in our Residence Hall community. In signing a UW-L Residence Hall contract and moving into a Residence Hall, you accept responsibility for knowing and adhering to these policies.

    The Adjudication Process

    You will meet with your Hall Director or Assistant Hall Director for most policy violations. They may refer you to an Assistant Director, the Director of Residence Life, or the Student Life Office depending on the severity or circumstances of the situation. Common disciplinary action may include assigning one or more of the following: an official warning, educational sanction, Residence Hall probation, parental notification, relocation to another Residence Hall, cancellation of your housing contract, and/or referral to the Student Life Office for University disciplinary action. Through this process, there is an opportunity to appeal a decision if you believe it is excessively severe, there is new evidence, or it is believed that a procedural error occurred. All appeal decisions are final.

    University of Wisconsin System Code of Conduct

    In addition to Office of Residence Life policies, all UW-La Crosse students are expected to uphold the policies set forth by the Board of Regents of the University of Wisconsin System. The policies may be found at http://www.uwlax.edu/Student-Life/Student-handbook/.

    Resident Rights and Responsibilities

    ROOMMATE RELATIONSHIP

    Having a roommate and being a roommate can be one of the best experiences of University life. Your approach to this new experience is essential. Your willingness to share, communicate, compromise and work through conflicts, are all factors in roommate success. With investment, care, respect and energy, you can work out a good living situation. Roommates are required to complete the roommate agreement form and revisit it periodically. This task can minimize misunderstanding and work to further communication between roommates.

    PEER RELATIONSHIPS

    Peer respect is encouraged and expected. Residents are to personally address problem behaviors tactfully, in an open manner, and should expect the same from others. Dealing with your peers maturely will help with the development of a cohesive and caring community.

    ASSOCIATION OF COLLEGE AND UNIVERSITY HOUSING OFFICERS-INTERNATIONAL STATEMENT OF RESIDENTS' RIGHTS AND RESPONSIBILITIES

    Residents in University housing facilities possess specific individual and group rights while engaged in activities that are part of University life. With these rights, residents have reciprocal responsibilities to ensure these same rights for other residents. Housing personnel should educate residents regarding these rights and responsibilities that are associated with community living and use them as a guide in making decisions concerning resident welfare and behavior. The following statements define minimal expectations regarding these rights and responsibilities.

    RESIDENTS HAVE THE RIGHT

    • To have reasonable access to their living accommodations based on a published schedule of occupancy
    • To live in a clean and secure environment
    • To facilities and programs that support the pursuit of academic success
    • To expect a regionally competitive price on housing accommodations and/or food service
    • To have access to written copies of university housing rules and regulations, or individual building policies that govern individual and group behavior
    • To the respect and safety of personal property
    • To study without interruption or interference
    • To be free from unreasonable noise
    • To be free of intimidation or harassment
    • To express themselves freely within established guidelines
    • To expect enforcement of housing agreement/contract
    • To have direct access to staff who provide assistance, guidance, and support as needed
    • To host guests within established guidelines
    • To receive equitable treatment when behavior is in question
    • To enjoy individual freedoms regardless of race, ethnicity, sex, national origin, disability, age, religion, sexual orientation, or political affiliation
    • To participate in resident governmental bodies, and housing departmental committees
    • To have access to individual and group social, educational, and developmental opportunities in their living community

    RESIDENTS HAVE THE RESPONSIBILITY

    • To adhere to rules and regulations
    • To comply with reasonable requests made by staff, or university officials, or fellow residents
    • To meet payment schedules for room, board, and other required housing fees
    • To monitor and accept responsibility for behavior of guests
    • To report violations of rules and regulations to appropriate staff
    • To respect the rights of others, as stated above
    • To respect the diverse backgrounds and interests of those others who are different from them
    • To treat others in a civil manner and manage conflict in a mature manner
    • To be serious in their academic pursuits
    • To participate actively in self-governance
    • To participate in housing departmental committees as requested
    • To express themselves individually, or by association with groups
    • To participate in judicial proceedings to determine appropriate standards of behavior
    • To contribute positively to the community by participating in educational and developmental activities

    * from ACUHO-I Statement of Resident’s Rights and Responsibilities, Approved 1987, Revised 2002

    Office of Residence Life Policies

    1. Courtesy and Quiet Hours

    Courtesy hours promote a positive living environment and are in effect 24 hours per day. Residents and guests are to maintain a noise level conducive to a comfortable living environment. Compliance with requests from other residents and Office of Residence Life staff members to adjust noise levels is expected.

    Quiet hours are designed to promote a positive atmosphere for study and sleep. Quiet hours are in effect from 10pm to 9am during the week (Sunday evening through Thursday) and midnight to 9am on Friday and Saturday. When quiet hours begin, outdoor recreational activities/games near the Residence Halls are expected to stop.

    1. Causing excessive or repeated noise and/or disruption.
    2. Misusing speakers or stereo systems
    3. Facing speakers out windows is prohibited. Playing loud or disruptive music is not permitted at any time. Repeated misuse of audio equipment may result in confiscation of this equipment.

    2. Guests

    Guests are defined as anyone not currently assigned to the room in question. Overnight guests are not permitted until the roommate/suitemate agreement form has been completed and turned in to a Resident Assistant. In situations where roommates cannot agree about guests, the right of the person not to have guests in the room takes precedence over the privilege of hosting a guest. Residents must accompany their guests throughout the visit. Residents are responsible for the behavior of their guests and are responsible for informing their guests of Residence Hall policies.

    1. Misusing keys and door access/student identification cards
    2. Residents are not permitted to give Residence Hall keys or door access/student identification cards to guests or other students.

    3. Hosting overnight guests
    4. Each room may be occupied by a maximum of two overnight guests per night. Overnight guests may stay a maximum of two nights in any Residence Hall within a seven-day period.

    5. Hosting guests who violate policy
    6. Hosts may be found responsible for policy violations of their guests. Alleged policy violations may prohibit the guest from remaining in the Residence Halls and/or may restrict future visits.

    7. Exceeding maximum room occupancy
    8. A maximum of ten people are permitted in any student room at one time including occupied study lounges and Reuter apartments.

    3. Restroom Usage

    Entering a restroom designated for another sex is prohibited. Residence Halls have open gender restrooms available. Within Eagle and Reuter Halls, suitemates must agree upon terms of restroom usage.

    4. Sanitation and Cleanliness

    The Residence Hall staff takes pride in maintaining a clean community. It is our hope that every student feels that same pride about their hall community and helps to maintain a clean and safe environment. Students are expected to contribute to the cleanliness of common areas within the Residence Halls and maintain a clean personal living space.

    1. Improperly disposing of garbage
    2. Students are responsible for the disposal of personal garbage. Garbage and recycling must be properly sorted and taken to the appropriate receptacles in or near the Residence Halls. Personal trash may not be put in public trash cans in the Residence Halls.

    3. Cleaning game
    4. Skinning, cleaning, or butchering animals is strictly prohibited anywhere in the Residence Halls or in the immediate vicinity.

    5. Negatively affecting community cleanliness

    Any action or inaction that compromises the cleanliness of the Residence Hall environment is prohibited, such as: failing to clean up after personal grooming; misusing drinking fountains, sinks, toilets, and showers; or not cleaning up after using public spaces.

    5. Animals

    Animals other than fish and service animals are not allowed in the Residence Halls at any time. Guests with service animals may bring their service animals into the Residence Halls. Residents requiring live-in service animals must contact Disability Resource Services (165 Murphy Library, 608-785-6900).

    6. Indoor Sports

    Sports are prohibited in the Residence Halls. To maintain safety and to avoid potential damage to facilities, the following are examples of activities and equipment that may not be done/used within the Residence Halls:

    • Frisbees
    • Water guns
    • Bats and balls
    • Wheeled shoes
    • Rollerblades
    • Skateboards
    • Scooters
    • Bicycles
    • Running
    • Wrestling

    7. Alcohol

    For persons under 21

    1. Possessing and/or consuming alcoholic beverages
    2. State law prohibits the possession or consumption of alcohol by persons under the age of 21.

    For persons 21 and older

    1. Providing alcoholic beverages to students under the age of 21
    2. Transporting unconcealed alcoholic beverages and/or consuming alcoholic beverages in public areas within the Residence Halls
    3. Having more than one open alcohol container per of age occupant
    4. Consuming alcohol in the presence of minors
      • If a person of legal age and a person underage are roommates, alcohol may be present in the room, but only in the possession of the legal age person

    Policies regardless of age

    1. Hosting a gathering where alcohol is consumed and violates other alcohol policies
    2. Displaying alcohol containers and paraphernalia
    3. Students are not allowed to have empty alcohol containers or alcohol paraphernalia displayed in their rooms.

    4. Participating in high-risk alcohol consumption. Examples include:
      • Large or excessive amounts of alcohol
      • Kegs or other large containers of alcohol
      • Beer bongs, funnels, or other devices used to rapidly consume alcohol
      • Beer pong, flip cup, drinking card games, or other “drinking games”
      • Excessive use of alcohol: Alcohol usage that results in the need for staff and/or police intervention, medical attention (use resulting in the inability to function without assistance, unconsciousness,inability to recall events, incoherent or disoriented behavior, loss of control of bodily functions), or any other disruptive behaviors

    8. Drugs

    1. Possessing or using drugs and/or controlled substances
    2. Possessing drug paraphernalia
    3. Possessing with the intent to manufacture, sell, or distribute any drug and/or controlled substance
    4. Misusing over-the-counter medications and/or prescriptions
    5. Hosting a gathering where drugs and/or controlled substances are consumed

    9. Disorderly Behavior

    1. Engaging in disorderly conduct
      • Displaying behavior that disrupts or interferes with the orderly functions of the University community or its members
      • Displaying obscene, lewd, or indecent conduct. Examples include, but are not limited to: voyeurism, public urination/defecation, or public exposure of private body parts
      • Engaging in hurtful, indecent, profane, boisterous, unreasonably loud, or otherwise disorderly communication
    2. Inappropriately treating University personnel
    3. University personnel must be able to perform their assigned duties free from harassment, intimidation, or obstruction. When University personnel are engaged in the performance of authorized duties, the following behaviors by residents are strictly prohibited:

      • Verbal or written abuse
      • Physical contact, intimidation, or menacing behavior
      • Display of visual materials that demeans or humiliate
      • Providing false or misleading information
      • Failure to comply with a reasonable request

    10. Harassment

    Causing repeated, severe, or pervasive intimidation, invasion of privacy, or any threat to the well-being of a person or group which is communicated by any means is prohibited, including but not limited to: verbally, non-verbally, in writing, through technology, through a third party, or by any other means of communication.

    11. Assault

    Striking, shoving, hitting, punching, kicking, or otherwise subjecting another person to physical contact or causing bodily harm is prohibited.

    12. Fire Safety

    All Residence Halls are equipped with fire detection and notification devices in student rooms and common areas. To ensure the safety of the community, please immediately report malfunctioning fire equipment to a Residence Hall staff member.

    1. Tampering with fire safety equipment
    2. Tampering with, removing, or inappropriately using fire safety equipment including all smoke detectors, fire extinguishers, fire doors, sprinklers, and emergency exit signs is prohibited.

    3. Initiating a intentionally false fire alarm
    4. Initiating a false fire alarm, whether by means of a fire alarm system or otherwise, is prohibited.

    5. Using prohibited heat-generating devices
    6. Open flames are strictly prohibited. Burning incense and potpourri is also prohibited. Candles without burnt wicks may be used for decorative purposes only. Candle warmers are allowed only if the student is present when it is being used.

    7. Failing to evacuate a Residence Hall
    8. All occupants must immediately evacuate Residence Halls when a fire alarm sounds.

    9. Possessing or using fireworks and/or firecrackers
    10. Using flammable decorations
    11. Traditional holiday decorations, such as wreaths and evergreen trees are prohibited in the Residence Halls.

    12. Obstructing a hallway
    13. No personal items are allowed to be stored in the hallways. Items including, but not limited to, door mats, shoes, shower caddies, and umbrellas create a fire hazard, cause damage to carpet, and inconvenience Residence Hall staff members.

    13. Smoking Tobacco and Electronic Cigarettes

    All Residence Halls are smoke free, including a 25 foot perimeter around the buildings. Smoking tobacco products or using electronic cigarettes is strictly prohibited in these areas.

    14. Destruction or Defacement of Property

    Damage to facilities or furnishings may result in restitution, disciplinary action, and potential legal action. The University does not assume responsibility for student property. Report damages to University or personal property to a Residence Hall staff member and/or University Police.

    15. Weapons

    1. Possessing weapons
    2. Prohibited weapons include, but are not limited to: firearms of any type, ammunition, hunting knives, switch blades, laser pointers, swords, sling shots, BB guns, airsoft guns, paintball guns, TASERs, bows and arrows, and other weapons as defined in the State of Wisconsin Statutes. All firearms, air guns, paintball guns, bows and arrows, and swords must be stored with University Police unless an exemption is granted by the Office of Residence Life. University Police does not store ammunition.

    3. Using weapons/objects as weapons
    4. Using any object (including weapons, imitation weapons, and non-weapons) to threaten or cause harm is prohibited.

    16. Photography and Recording

    Undisclosed and/or unauthorized photography or recording of individuals within the University community is prohibited. Students are expected to respect the reasonable standards of privacy of other individuals. The recording of private, nonpublic conversations and/or meetings on University premises without the knowledge and consent of all participants is prohibited. This provision does not extend to the recording of public events or discussions.

    17. Complicity

    Because presence as a bystander may condone, support, or encourage policy violations, students who anticipate or observe a violation of policy are expected to remove themselves from the situation and are encouraged to report the violation to the appropriate University personnel.

    Additional Residence Hall Information and Policies

    HATE INCIDENTS

    The Office of Residence Life and UW-La Crosse views hate incidents and all manifestations of prejudice and intolerance as contradictory to our mission as a University and a community, and as a threat to each individual's right to a safe living and learning environment. Any non-criminal act motivated, in whole or in part, by the victim's actual or perceived race, religion, ethnic background, sexual orientation, gender, gender identity, or disability is considered a Hate Incident. The Office of Residence Life, in conjunction with campus partners, will intervene in all such incidents.

    In order to prevent hate/bias incidents from creating a hostile environment for any individual or group on campus and interfering with UW-La Crosse’s educational mission, we believe the University and all people of conscience within the campus community must raise their voices in opposition to messages of hate and intolerance, and in support of inclusiveness for all. If you experience or witness a Hate Incident, please notify a Residence Life staff member or University Police immediately and complete a Hate Incident Report Form through our Campus Climate Office at the following address: http://www.uwlax.edu/campusclimate/reporthate.htm

    RESIDENCE HALL ACCESS AND SECURITY

    Front doors are unlocked from 9am-10pm, 7 days a week when classes are in session. For the safety of all students, side and back doors are locked at all times. Card access to back doors is 7 am on weekdays and 9 am on weekends. During all other times, residents have access to their Residence Hall via their University identification card. It is the policy of UW-La Crosse that students and their visitors carry proper, legal identification at all times. It is very important to contact the TowerCard Office (608-785-8891) immediately if you lose your student Identification card.

    Students are responsible for the security of their rooms. It is expected that students lock their rooms when they are sleeping or not present. The University does not assume responsibility for individual student property. Students who experience damage or theft of their personal property should report that damage to Residence Hall staff and University Police. Students are encouraged to check into their parent or guardians’ homeowners insurance to see if their belongings are covered. Students may also seek renters insurance to cover any potential damage or theft of property.

    KEYS

    You are responsible for your key and should carry it with you at all times. For security reasons, a lost key should be reported immediately to the Hall Director or Assistant Hall Director. You will be charged for the replacement of a lost key and for recoring of the lock. At no time should your key be given to someone else. Keep your room door locked at all times. If you get locked out of your room, Residence Hall staff will assist you as time permits but may not be immediately available. Ongoing need for staff key-in assistance may result in disciplinary action.

    SAFETY PHONES

    There are outside safety phones on campus at the main entrance of each Residence Hall and other campus locations. Safety phones are identified with blue lights and ring directly to University Police.

    FIRE SAFETY INFORMATION

    Know and follow fire evacuation and safety information posted on the back of your room door and in designated locations throughout the Residence Halls. Note the location of fire extinguishers in your Residence Hall.

    IN CASE OF FIRE & FIRE EVACUATION

    • If your door is hot or the hallway is full of smoke
      1. Remain in your room
      2. Put towels at the base of your door and seal all cracks
      3. Hang a sheet or towel from your window
      4. Signal for help
      5. Call University Police - 608-789-9999 or Emergency Dispatch - 911
    • If it is safe to leave
      1. Close the door as you leave
      2. Follow evacuation information posted on the back
      3. Stand away from the building main entrance and wait for the signal to re-enter
    • If evacuation for an extended time is required, going to the basement of another building becomes necessary. The following evacuation plan will be used:
      • Angell Hall to Hutchison Hall
      • Coate Hall to Eagle Hall
      • Drake Hall to Wentz Hall
      • Eagle Hall to Coate Hall
      • Hutchison Hall to Angell Hall
      • Laux Hall to Sanford Hall
      • Reuter Hall to White Hall
      • Sanford Hall to Laux Hall
      • Wentz Hall to Drake Hall
      • White Hall to Reuter Hall

    SEVERE WEATHER/TORNADOS

    Severe weather during the warmer months is very unpredictable and may lead to very confusing and dangerous times.

    Notification of a tornado warning could be discovered over radio, television, or the civic siren in town. If you are alerted by the radio or television, please make sure that you understand completely where the warning is posted before following protocol. If you see a tornado, do not endanger yourself; seek shelter. In the event a TORNADO WARNING is established for our area, residents should be informed immediately.
    In case of severe weather/tornado

    1. Remain calm but expeditiously
    2. Close and lock room doors
    3. Protect head and face
    4. Go down to the basement or move to an interior area of the building
    5. Stay away from windows and glass
    6. Do not leave this area until instructed to do so
    7. In the event that there is not anytime to evacuate, crawl under a desk or use a mattress to protect yourself

    POSTERS/DECORATIONS

    In common areas: Residence hall communities have both the right and the responsibility to regulate the “public” side of room windows and room doors, including any offensive material displayed. This argument stems from the belief that these parts of the window and door are a community area shared by everyone who uses the sidewalk or lives within the Residence Hall buildings and not solely by the resident(s) of the room. You will be asked to remove materials found to be offensive. Such materials include but are not limited to: 

    • Signs that threaten or offend a particular individual or group with racist, sexist, or homophobic message such that they have a concern for their personal safety
    • Signs that present any individual or group in a demeaning fashion
    • Signs that encourage violence within the Residence Hall community 

    In student rooms:
    To post items in student rooms, to avoid damaging surfaces, it is recommended that poster putty or blue painters tape be used on dry wall, cabinetry, door, door frame, and all University provided furniture. On cinder block walls, removable 3M hooks can also be used. Other adhesive products (such as masking and scotch tape) and items that puncture surfaces (such as screws, nails and tacks) should not be used. You will be charged for repair. If damage occurs, do not attempt to fix it as this will result in additional repair charges.

    Publicity and advertising:
    All postings must be brought to the Office of Residence Life for approval. These will then be given to Residence Hall staff for posting at their earliest convenience. Individuals are not allowed to post materials in the Residence Halls on their own. Unauthorized removal or possession of signs is not allowed.

    SOLICITATION/CAMPAIGNING POLICY

    SOLICITATION
    Door to door solicitation is not allowed in the Residence Halls. This includes the solicitation of goods and services as well as ideas and pertains to all other nonprofit organizations, groups, or persons wishing to address residents at random. Students should immediately contact the hall front desk and/or University Police if solicitors are in the Residence Hall.

    The Residence Hall Association Council and the Office of Residence Life have established the following guidelines for political campaigning within the Residence Halls.

    CAMPAIGNING
    The following policy and procedures regarding political campaigning are designed to allow candidates the opportunity to discuss issues, distribute literature, and provide Residence Hall students the occasion to talk with candidates. Likewise, this policy and these procedures are designed to protect the students' rights to privacy and security. Candidates in all elections pertinent to Residence Hall students may conduct timely door-to-door campaigns, hold open meetings in a designated meeting place, and distribute literature following the procedures below. 

    1. To assure the security of residents, their property and University property, all candidates and their representatives (no more than two) must leave proper identification at the front desk prior to entering the living unit. While campaigning, candidates and their representatives must wear visible identification (a button) provided by the front desk. Candidates and their representatives must return the button when they pick up their identification before leaving.
    2. Door-to-door campaigning may only be conducted from 3-7pm, Monday through Friday, and 3-5pm on Saturday and Sunday. During these visits, candidates are welcome to distribute literature only to those residents expressing an interest. Placement of materials under or on doors is prohibited.
    3. Candidates must honor the wishes of students who choose not to speak with them or who do not invite them into their rooms.
    4. To keep disruptions to a minimum, discussions among candidates, their representatives, and students are to occur in students' rooms only. Discussions in hallways are prohibited. Larger groups may meet in a designated area at the above times. This designated area should be reserved through individual Hall Councils.
    5. Materials to be posted must be approved by the Hall Director and follow the poster policies of each Residence Hall. All posters not approved will be removed.
    6. Candidates and their representatives who choose not to follow the above procedures will be asked to leave the Residence Halls and will not be allowed to return for the duration of the election.
    7. Appeals may be made to the Residence Hall Association Council 

    Please be sure that you understand and are aware of the contents of this handbook. If at any time you have questions or concerns, please contact the Office of Residence Life.

    Contractual Conditions

    According to the Board of Regents' policy, first-year and sophomore students who are not veterans, married, or living with parents or guardians are required to live in a University operated Residence Hall when such accommodations are available. Due to the demand for on campus housing, UW-L does not require sophomores to live on campus. Students must be enrolled for a minimum of 12 credit hours to live in the Residence Halls. Any exception must be in writing and cleared by the Office of Residence Life. The Residence Hall Contract is for the entire academic year.

    If you move off-campus second semester or break the housing contract without permission, you will still be charged for the Residence Hall room. See contract #17, C for contract termination. An advance payment of $75 for your room was paid with your housing application. This payment will be applied to the second semester room fees. If you voluntarily withdraw from school during or at the end of the first semester, you will forfeit the $75. But, if you are declared academically ineligible to come back second semester or leave because of health reasons, you may receive a refund of the $75 by writing or calling the Office of Residence Life at 608-785-8075 or reslife@uwlax.edu. You will not receive your $75 if you are moved out of the Residence Hall for disciplinary reasons or are found to be detrimental to the mental or physical welfare of other students.

    Room Inventory Form (RIF)

    As you move in, you should check your room carefully. Note any damaged items on the Room Inventory Form that is provided to you. After you have completed the form, return it to your Resident Assistant. It is important for you to record all damages present when you move in. You will be required to pay for any damage or missing items which are discovered at the end of the year that were not noted on the form when you checked in.

    Room Repair and Reporting Damages

    If anything in your room needs to be repaired, tell your Resident Assistant, Hall Director, or Housekeeper. In Reuter and Eagle, report issues to the front desk. They will see that the damage is reported. Damages that occur through normal use are paid for by the University; you will be charged for any other damages. Study/lounge Furniture must not be removed from the studies or lounges. If it is found in student rooms, a charge of $10 will be assessed, the furniture will be returned immediately, and disciplinary action may be taken.

    Information Distribution Policy and Procedures

    Organizations desiring to post materials in the residence halls must have approval from the Office of Residence Life. Please review the following form and review the instructions for gaining approval:

    Information Distribution Form 2014.docx

    Housing Shutdowns During Vacation Periods

    The Residence Halls are closed during Thanksgiving, winter semester, and spring breaks. If you decide to stay in La Crosse during one of the breaks, it is your responsibility to locate a place to stay. Limited on campus accommodations may be available and will involve an additional charge. Residents are asked to inform Residence Life Staff if they will stay over the break periods.

    Residents must follow all closing directions posted in their Residence Halls. Once the Residence Halls have officially closed, unless prior arrangements have been made with your Hall Director, you will not be allowed to reenter until the Residence Hall has officially reopened. Reuter and Eagle Halls are open for all breaks during the academic year (Thanksgiving, winter, and spring break). Before leaving for vacation, you are to turn off all lights, securely close windows, unplug all appliances, empty all your garbage and recyclables, clean out your refrigerator, and leave the refrigerator door open. Residence Life staff will enter your room after you have departed to assure that the building is secure.

    Policy violations will be documented.

    Room Changes and Consolidation

    Unless unusual circumstances exist, room changes are not allowed during the first six weeks of the semester. The Office of Residence Life encourages students to foster mutual respect and provide sufficient time for communication. If you want to move to another room or Residence Hall, you must contact your Hall Director. Room changes made before the end of the semester are charged a minimal room change fee of $25 for each change made. A limited number of such changes are made at the end of the first semester. Talking with your roommate about your wish for a room change is very important. The University reserves the right to make room/hall changes or remove a student from on-campus housing when behavioral problems occur or when the well-being of a student is threatened.

    After all students are either placed in regular student rooms or given the opportunity to move, students without roommates will be offered the opportunity to "buy out" their room as a single (pending space availability) for the remainder of the academic year. Students will have 72 hours to select this option. If the room is not purchased as a single, the student will participate in the consolidation process within the Residence Hall. Individuals will be given 3 days (72 hours) to either (1) find a roommate or (2) move in with someone else. These moves must be completed within one week. If none of these options are taken, the student will be informed that they may get a new roommate at any time and that they will be expected to accept this new roommate.

    Withdrawal Procedures

    The place to begin withdrawal procedures is in the Student Life Office, 149 Graff Main Hall. This is necessary to ensure correct reimbursement, proper recording of your grades, and clearance of encumbrances against your record. All of this will keep you in good standing in the event you plan to continue your education in future years. If you officially withdraw from the University, you must move out of the hall within 24 hours after completing withdrawal procedures. See your Hall Director and your RA for other checkout procedures.

    Withdrawing from the Residence Hall without withdrawing from the University is a violation of the Residence Hall Contract. If you have any questions, check with the Office of Residence Life. If you voluntarily withdraw from the University, you will be refunded room fees paid in advance on a weekly prorated basis. The refund begins on Monday of the week following official withdrawal.

    Room Entry by Staff

    In case of an emergency, University officials reserve the right to enter and inspect Residence Hall rooms at any time. Inspections will occur when necessary to protect and maintain the property of the University, the health and safety of its students, or whenever necessary to aid in the basic responsibility of the University regarding discipline and maintenance of an educational atmosphere. In such cases, effort will be made to notify the resident(s) in advance and to have the resident(s) present at the time of entry.

    In addition, Reuter Hall completes monthly suite inspections to visually inspect the fire alarm system and fire extinguisher as well as ensure cleanliness is being maintained. Residents are informed when staff will visit their suite. At least one resident needs to be home when staff visit to complete the inspection, however if a resident would like to be present during their inspection, they can request this. On a publicized and regular schedule, housekeepers clean the bathrooms in Eagle and Reuter Halls.

    Medical Accommodations or Air Conditioner Requests

    Any and all special medical accommodations or air conditioner requests require a letter to the Director of Residence Life which indicates a medical need for an air conditioner. A doctor's letter of verification is also required. If the air conditioner request is approved, the student must provide the air conditioner unit, which must meet our specifications, and will be billed for installation.

    Additional Refrigerators

    One 3.5 cu. ft. refrigerator is provided for each room. If you bring in another refrigerator of your own, you will be assessed an additional electrical usage fee of $25 per semester. Only one additional 3.5 cu. ft. refrigerator is allowed and you must obtain Hall Director approval. Reuter Hall provides one full-sized refrigerator per suite.

    Screen Removal

    Screens must stay in place and in lowered position. Removal of screens will result in a $15 fine. Each additional confrontation regarding screen removal will result in a graduated $10 fine, i.e., $25, $35, $45, etc., and disciplinary action. Throwing items or moving items in and out of a window is prohibited.

    Ceilings and Painting

    At no time should anything be affixed to the ceiling. This includes bottle caps, glow-in-the-dark stickers, banners, posters, flags, etc.

    Murals in hallways are permitted, but must have prior approval by the Hall Director and the Assistant Director of Residence Life-Facilities. Residents are not allowed to paint or put contact paper on their room walls or door frame.