By signing your agreement to live in our Halls, you agree to live by the policies and procedures that we have set forth as an institution and as the Office of Residence Life. Make sure you read these policies and procedures so you know what standards you will be asked to uphold.
Policies and Procedures.pdf
The University of Wisconsin-La Crosse and the Office of Residence Life have high expectations for what it means to be a UW-La
Crosse student. You are responsible for your behavior and how you interact with other members of the community. 3,500 students
live on campus at UW-La Crosse and our students thrive in part because of the strong sense of community in the Residence Halls.
Your experience will be shaped by those around you and you will have an impact on the experiences of others. Because of this, it is
important that you are sensitive to the needs and wishes of all members of the community, including your roommate(s), staff
members, maintenance and custodial staff, or anyone else that is present in your community. An important part of living in a
Residence Hall community is feeling comfortable addressing concerns with fellow residents on issues such as noise, cleanliness, or
treatment of one another.
The Office of Residence Life staff wants your time in your Residence Hall home to be safe and enjoyable. As a citizen of your
Residence Hall community, you are responsible for the safety, security, and cleanliness of your living environment. Care for
Residence Hall facilities is the responsibility of all residents and staff.
There are established rules and policies that work to create a healthy living environment for student success. These residence hall
specific policies, together with the University of Wisconsin Code of Conduct, constitute the expectations to live in our Residence Hall
community. In signing a UW-L Residence Hall contract and moving into a Residence Hall, you accept responsibility for knowing and
adhering to these policies.
You will meet with your Hall Director or Assistant Hall Director for most policy violations. They may refer you to an Assistant
Director, the Director of Residence Life, or the Student Life Office depending on the severity or circumstances of the situation.
Common disciplinary action may include assigning one or more of the following: an official warning, educational sanction, Residence
Hall probation, parental notification, relocation to another Residence Hall, cancellation of your housing contract, and/or referral to
the Student Life Office for University disciplinary action. Through this process, there is an opportunity to appeal a decision if you
believe it is excessively severe, there is new evidence, or it is believed that a procedural error occurred. All appeal decisions are final.
In addition to Office of Residence Life policies, all UW-La Crosse students are expected to uphold the policies set forth by the Board
of Regents of the University of Wisconsin System. The policies may be found at uwlax.edu/Student-Life/Student-handbook/.
Having a roommate and being a roommate can be one of the best experiences of University life. Your approach to this new experience is essential. Your willingness to share, communicate, compromise and work through conflicts, are all factors in roommate success. With investment, care, respect and energy, you can work out a good living situation. Roommates are required to complete the roommate agreement form and revisit it periodically. This task can minimize misunderstanding and work to further communication between roommates.
Peer respect is encouraged and expected. Residents are to personally address problem behaviors tactfully, in an open manner, and should expect the same from others. Dealing with your peers maturely will help with the development of a cohesive and caring community.
Residents in University housing facilities possess specific individual and group rights while engaged in activities that are part of University life. With these rights, residents have reciprocal responsibilities to ensure these same rights for other residents. Housing personnel should educate residents regarding these rights and responsibilities that are associated with community living and use them as a guide in making decisions concerning resident welfare and behavior. The following statements define minimal expectations regarding these rights and responsibilities.
* from ACUHO-I Statement of Resident’s Rights and Responsibilities, Approved 1987, Revised 2002
Courtesy hours promote a positive living environment and are in effect 24 hours per day. Residents and guests are to maintain a
noise level conducive to a comfortable living environment. Compliance with requests from other residents and Office of Residence
Life staff members to adjust noise levels is expected.
Quiet hours are designed to promote a positive atmosphere for study and sleep. Quiet hours are in effect from 10pm to 9am during
the week (Sunday evening through Thursday) and midnight to 9am on Friday and Saturday. When quiet hours begin, outdoor
recreational activities/games near the Residence Halls are expected to stop.
Facing speakers out windows is prohibited. Playing loud or disruptive music is not permitted at any time. Repeated misuse of audio equipment may result in confiscation of this equipment.
Guests are defined as anyone not currently assigned to the room in question. Overnight guests are not permitted until the
roommate/suitemate agreement form has been completed and turned in to a Resident Assistant. In situations where roommates
cannot agree about guests, the right of the person not to have guests in the room takes precedence over the privilege of hosting a
guest. Residents must accompany their guests throughout the visit. Residents are responsible for the behavior of their guests and
are responsible for informing their guests of Residence Hall policies.
Residents are not permitted to give Residence Hall keys or door access/student identification cards to guests or other
Each room may be occupied by a maximum of two overnight guests per night. Overnight guests may stay a maximum of
two nights in any Residence Hall within a seven-day period.
Hosts may be found responsible for policy violations of their guests. Alleged policy violations may prohibit the guest from
remaining in the Residence Halls and/or may restrict future visits.
A maximum of ten people are permitted in any student room at one time including occupied study lounges and Reuter
Entering a restroom designated for another sex is prohibited. Residence Halls have open gender restrooms available. Within Eagle
and Reuter Halls, suitemates must agree upon terms of restroom usage.
The Residence Hall staff takes pride in maintaining a clean community. It is our hope that every student feels that same pride about their hall community and helps to maintain a clean and safe environment. Students are expected to contribute to the cleanliness of common areas within the Residence Halls and maintain a clean personal living space.
Students are responsible for the disposal of personal garbage. Garbage and recycling must be properly sorted and taken
to the appropriate receptacles in or near the Residence Halls. Personal trash may not be put in public trash cans in the
Skinning, cleaning, or butchering animals is strictly prohibited anywhere in the Residence Halls or in the immediate
Any action or inaction that compromises the cleanliness of the Residence Hall environment is prohibited, such as: failing to clean up
after personal grooming; misusing drinking fountains, sinks, toilets, and showers; or not cleaning up after using public spaces.
Animals other than fish and service animals are not allowed in the Residence Halls at any time. Guests with service animals may
bring their service animals into the Residence Halls. Residents requiring live-in service animals must contact Disability Resource
Services (165 Murphy Library, 608-785-6900).
Sports are prohibited in the Residence Halls. To maintain safety and to avoid potential damage to facilities, the following are
examples of activities and equipment that may not be done/used within the Residence Halls:
For persons under 21
State law prohibits the possession or consumption of alcohol by persons under the age of 21.
For persons 21 and older
Policies regardless of age
Students are not allowed to have empty alcohol containers or alcohol paraphernalia displayed in their rooms.
University personnel must be able to perform their assigned duties free from harassment, intimidation, or obstruction.
When University personnel are engaged in the performance of authorized duties, the following behaviors by residents
are strictly prohibited:
Causing repeated, severe, or pervasive intimidation, invasion of privacy, or any threat to the well-being of a person or group which is
communicated by any means is prohibited, including but not limited to: verbally, non-verbally, in writing, through technology,
through a third party, or by any other means of communication.
Striking, shoving, hitting, punching, kicking, or otherwise subjecting another person to physical contact or causing bodily harm is
All Residence Halls are equipped with fire detection and notification devices in student rooms and common areas. To ensure the
safety of the community, please immediately report malfunctioning fire equipment to a Residence Hall staff member.
Tampering with, removing, or inappropriately using fire safety equipment including all smoke detectors, fire
extinguishers, fire doors, sprinklers, and emergency exit signs is prohibited.
Initiating a false fire alarm, whether by means of a fire alarm system or otherwise, is prohibited.
Open flames are strictly prohibited. Burning incense and potpourri is also prohibited. Candles without burnt wicks may be
used for decorative purposes only. Candle warmers are allowed only if the student is present when it is being used.
All occupants must immediately evacuate Residence Halls when a fire alarm sounds.
Traditional holiday decorations, such as wreaths and evergreen trees are prohibited in the Residence Halls.
No personal items are allowed to be stored in the hallways. Items including, but not limited to, door mats, shoes, shower
caddies, and umbrellas create a fire hazard, cause damage to carpet, and inconvenience Residence Hall staff members.
All Residence Halls are smoke free, including a 25 foot perimeter around the buildings. Smoking tobacco products or using electronic
cigarettes is strictly prohibited in these areas.
Damage to facilities or furnishings may result in restitution, disciplinary action, and potential legal action. The University does not
assume responsibility for student property. Report damages to University or personal property to a Residence Hall staff member
and/or University Police.
Prohibited weapons include, but are not limited to: firearms of any type, ammunition, hunting knives, switch blades, laser
pointers, swords, sling shots, BB guns, airsoft guns, paintball guns, TASERs, bows and arrows, and other weapons as
defined in the State of Wisconsin Statutes. All firearms, air guns, paintball guns, bows and arrows, and swords must be
stored with University Police unless an exemption is granted by the Office of Residence Life. University Police does not
Using any object (including weapons, imitation weapons, and non-weapons) to threaten or cause harm is prohibited.
Undisclosed and/or unauthorized photography or recording of individuals within the University community is prohibited. Students
are expected to respect the reasonable standards of privacy of other individuals. The recording of private, nonpublic conversations
and/or meetings on University premises without the knowledge and consent of all participants is prohibited. This provision does not
extend to the recording of public events or discussions.
Because presence as a bystander may condone, support, or encourage policy violations, students who anticipate or observe a
violation of policy are expected to remove themselves from the situation and are encouraged to report the violation to the
appropriate University personnel.
The Office of Residence Life and UW-La Crosse views hate incidents and all manifestations of prejudice and
intolerance as contradictory to our mission as a University and a community, and as a threat to each
individual's right to a safe living and learning environment. Any non-criminal act motivated, in whole or in part,
by the victim's actual or perceived race, religion, ethnic background, sexual orientation, gender, gender
identity, or disability is considered a Hate Incident. The Office of Residence Life, in conjunction with campus
partners, will intervene in all such incidents.
In order to prevent hate/bias incidents from creating a hostile environment for any individual or group on
campus and interfering with UW-La Crosse’s educational mission, we believe the University and all people of
conscience within the campus community must raise their voices in opposition to messages of hate and
intolerance, and in support of inclusiveness for all. If you experience or witness a Hate Incident, please notify
a Residence Life staff member or University Police immediately and complete a Hate Incident Report Form
through our Campus Climate Office at the following address:
Front doors are unlocked from 9am-10pm, 7 days a week when classes are in session. For the safety of all
students, side and back doors are locked at all times. Card access to back doors is 7 am on weekdays and 9
am on weekends. During all other times, residents have access to their Residence Hall via their University
identification card. It is the policy of UW-La Crosse that students and their visitors carry proper, legal
identification at all times. It is very important to contact the TowerCard Office (608-785-8891) immediately if
you lose your student Identification card.
Students are responsible for the security of their rooms. It is expected that students lock their rooms when
they are sleeping or not present. The University does not assume responsibility for individual student property.
Students who experience damage or theft of their personal property should report that damage to Residence
Hall staff and University Police. Students are encouraged to check into their parent or guardians’ homeowners
insurance to see if their belongings are covered. Students may also seek renters insurance to cover any
potential damage or theft of property.
You are responsible for your key and should carry it with you at all times. For security reasons, a lost key
should be reported immediately to the Hall Director or Assistant Hall Director. You will be charged for the
replacement of a lost key and for recoring of the lock. At no time should your key be given to someone else.
Keep your room door locked at all times. If you get locked out of your room, Residence Hall staff will assist
you as time permits but may not be immediately available. Ongoing need for
staff key-in assistance may result in disciplinary action.
There are outside safety phones on campus at the main entrance of each Residence Hall and other campus
locations. Safety phones are identified with blue lights and ring directly to University Police.
Know and follow fire evacuation and safety information posted on the back of your room door and in
designated locations throughout the Residence Halls. Note the location of fire extinguishers in your Residence
Severe weather during the warmer months is very unpredictable and may lead to very confusing and
Notification of a tornado warning could be discovered over radio, television, or the civic siren in town. If you are
alerted by the radio or television, please make sure that you understand completely where the warning is
posted before following protocol. If you see a tornado, do not endanger yourself; seek shelter. In the event a
TORNADO WARNING is established for our area, residents should be informed immediately.
In case of severe weather/tornado
In common areas: Residence hall communities have both the right and the responsibility to regulate the
“public” side of room windows and room doors, including any offensive material displayed. This argument
stems from the belief that these parts of the window and door are a community area shared by everyone who
uses the sidewalk or lives within the Residence Hall buildings and not solely by the resident(s) of the room.
You will be asked to remove materials found to be offensive.
Such materials include but are not limited to:
In student rooms:
To post items in student rooms, to avoid damaging surfaces, it is recommended that poster putty or blue
painters tape be used on dry wall, cabinetry, door, door frame, and all University provided furniture. On
cinder block walls, removable 3M hooks can also be used. Other adhesive products (such as masking and
scotch tape) and items that puncture surfaces (such as screws, nails and tacks) should not be used. You will
be charged for repair. If damage occurs, do not attempt to fix it as this will result in additional repair charges.
Publicity and advertising:
All postings must be brought to the Office of Residence Life for approval. These will then be given to
Residence Hall staff for posting at their earliest convenience. Individuals are not allowed to post materials in
the Residence Halls on their own. Unauthorized removal or possession of signs is not allowed.
Door to door solicitation is not allowed in the Residence Halls. This includes the solicitation of goods and
services as well as ideas and pertains to all other nonprofit organizations, groups, or persons wishing to
address residents at random. Students should immediately contact the hall front desk and/or University Police
if solicitors are in the Residence Hall.
The Residence Hall Association Council and the Office of Residence Life have established the following
guidelines for political campaigning within the Residence Halls.
The following policy and procedures regarding political campaigning are designed to allow candidates the
opportunity to discuss issues, distribute literature, and provide Residence Hall students the occasion to talk
with candidates. Likewise, this policy and these procedures are designed to protect the students' rights to
privacy and security. Candidates in all elections pertinent to Residence Hall students may conduct timely
door-to-door campaigns, hold open meetings in a designated meeting place, and distribute literature following
the procedures below.
According to the Board of Regents' policy, first-year and sophomore students who are not veterans, married, or living with parents or guardians are required to live in a University operated Residence Hall when such accommodations are available. Due to the demand for on campus housing, UW-L does not require sophomores to live on campus. Students must be enrolled for a minimum of 12 credit hours to live in the Residence Halls. Any exception must be in writing and cleared by the Office of Residence Life. The Residence Hall Contract is for the entire academic year. If you move off-campus second semester or break the housing contract without permission, you will still be charged for the Residence Hall room. See contract #17, C for contract termination. An advance payment of $75 for your room was paid with your housing application. This payment will be applied to the second semester room fees. If you voluntarily withdraw from school during or at the end of the first semester, you will forfeit the $75. But, if you are declared academically ineligible to come back second semester or leave because of health reasons, you may receive a refund of the $75 by writing or calling the Office of Residence Life at 608-785-8075 or email@example.com. You will not receive your $75 if you are moved out of the Residence Hall for disciplinary reasons or are found to be detrimental to the mental or physical welfare of other students.
As you move in, you should check your room carefully. Note any damaged items on the Room Inventory Form that is provided to you. After you have completed the form, return it to your Resident Assistant. It is important for you to record all damages present when you move in. You will be required to pay for any damage or missing items which are discovered at the end of the year that were not noted on the form when you checked in.
If anything in your room needs to be repaired, tell your Resident Assistant, Hall Director, or Housekeeper. In Reuter and Eagle, report issues to the front desk. They will see that the damage is reported. Damages that occur through normal use are paid for by the University; you will be charged for any other damages. Study/lounge Furniture must not be removed from the studies or lounges. If it is found in student rooms, a charge of $10 will be assessed, the furniture will be returned immediately, and disciplinary action may be taken.
Organizations desiring to post materials in the residence halls must have approval from the Office of Residence Life. Please review the following form and review the instructions for gaining approval:
Information Distribution Form 2014.docx
The Residence Halls are closed during Thanksgiving, winter semester, and spring breaks. If you decide to stay in La Crosse during one of the breaks, it is your responsibility to locate a place to stay. Limited on campus accommodations may be available and will involve an additional charge. Residents are asked to inform Residence Life Staff if they will stay over the break periods.
Residents must follow all closing directions posted in their Residence Halls. Once the Residence Halls have officially closed, unless prior arrangements have been made with your Hall Director, you will not be allowed to reenter until the Residence Hall has officially reopened. Reuter and Eagle Halls are open for all breaks during the academic year (Thanksgiving, winter, and spring break). Before leaving for vacation, you are to turn off all lights, securely close windows, unplug all appliances, empty all your garbage and recyclables, clean out your refrigerator, and leave the refrigerator door open. Residence Life staff will enter your room after you have departed to assure that the building is secure.
Policy violations will be documented.
Unless unusual circumstances exist, room changes are not allowed during the first six weeks of the semester. The Office of Residence Life encourages students to foster mutual respect and provide sufficient time for communication. If you want to move to another room or Residence Hall, you must contact your Hall Director. Room changes made before the end of the semester are charged a minimal room change fee of $25 for each change made. A limited number of such changes are made at the end of the first semester. Talking with your roommate about your wish for a room change is very important. The University reserves the right to make room/hall changes or remove a student from on-campus housing when behavioral problems occur or when the well-being of a student is threatened.
After all students are either placed in regular student rooms or given the opportunity to move, students without roommates will be offered the opportunity to "buy out" their room as a single (pending space availability) for the remainder of the academic year. Students will have 72 hours to select this option. If the room is not purchased as a single, the student will participate in the consolidation process within the Residence Hall. Individuals will be given 3 days (72 hours) to either (1) find a roommate or (2) move in with someone else. These moves must be completed within one week. If none of these options are taken, the student will be informed that they may get a new roommate at any time and that they will be expected to accept this new roommate.
The place to begin withdrawal procedures is in the Student Life Office, 149 Graff Main Hall. This is necessary to ensure correct reimbursement, proper recording of your grades, and clearance of encumbrances against your record. All of this will keep you in good standing in the event you plan to continue your education in future years. If you officially withdraw from the University, you must move out of the hall within 24 hours after completing withdrawal procedures. See your Hall Director and your RA for other checkout procedures.
Withdrawing from the Residence Hall without withdrawing from the University is a violation of the Residence Hall Contract. If you have any questions, check with the Office of Residence Life. If you voluntarily withdraw from the University, you will be refunded room fees paid in advance on a weekly prorated basis. The refund begins on Monday of the week following official withdrawal.
In case of an emergency, University officials reserve the right to enter and inspect Residence Hall rooms at any time. Inspections will occur when necessary to protect and maintain the property of the University, the health and safety of its students, or whenever necessary to aid in the basic responsibility of the University regarding discipline and maintenance of an educational atmosphere. In such cases, effort will be made to notify the resident(s) in advance and to have the resident(s) present at the time of entry.
In addition, Reuter Hall completes monthly suite inspections to visually inspect the fire alarm system and fire extinguisher as well as ensure cleanliness is being maintained. Residents are informed when staff will visit their suite. At least one resident needs to be home when staff visit to complete the inspection, however if a resident would like to be present during their inspection, they can request this. On a publicized and regular schedule, housekeepers clean the bathrooms in Eagle and Reuter Halls.
Any and all special medical accommodations or air conditioner requests require a letter to the Director of Residence Life which indicates a medical need for an air conditioner. A doctor's letter of verification is also required. If the air conditioner request is approved, the student must provide the air conditioner unit, which must meet our specifications, and will be billed for installation.
One 3.5 cu. ft. refrigerator is provided for each room. If you bring in another refrigerator of your own, you will be assessed an additional electrical usage fee of $25 per semester. Only one additional 3.5 cu. ft. refrigerator is allowed and you must obtain Hall Director approval. Reuter Hall provides one full-sized refrigerator per suite.
Screens must stay in place and in lowered position. Removal of screens will result in a $15 fine. Each additional confrontation regarding screen removal will result in a graduated $10 fine, i.e., $25, $35, $45, etc., and disciplinary action. Throwing items or moving items in and out of a window is prohibited.
At no time should anything be affixed to the ceiling. This includes bottle caps, glow-in-the-dark stickers, banners, posters, flags, etc.
Murals in hallways are permitted, but must have prior approval by the Hall Director and the Assistant Director of Residence Life-Facilities. Residents are not allowed to paint or put contact paper on their room walls or door frame.
7:45am - 4:30pm Mon - Fri
1500 La Crosse Street
La Crosse, WI 54601
UW-La Crosse social media
University of Wisconsin-La Crosse
1725 State Street
La Crosse, WI 54601, USA
© Copyright 2015