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Risk Management
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  • Driver Approval

    This page provides a description of the hands-on driving assessment required for every UW-La Crosse employee, student and volunteer that uses a State-owned, leased or rental van for University business that is capable of carrying 12 or more passengers.  In addition, this page discusses the requirements for any student, employee or agent of the University driving any vehicle on University business.

    Background Information:

    The Wisconsin Department of Administration (DOA) Fleet Policies and Procedures  (PDF) require every UW-La Crosse employee, student or volunteer that uses a State-owned, leased or rental van for University business complete a hands-on driving assessment.  This requirement applies for every van capable of carrying 12 or more passengers.  The DOA allows this assessment to be waived for individuals who have completed a comparable driver-training program.  To request this exemption you must complete a  Van Training Exemption form  (PDF).

    If you do not meet the exemption criteria, you will be required to receive the van driver training.  If you need the training, please contact Fleet Services at  608.785.8586 .  Allow at least two weeks advance notification when scheduling the van driver training assessment.  All training will be conducted at the Maintenance and Stores Building.

    Personnel who require the training should allow approximately two or more hours to complete the vehicle familiarization and on-the-road evaluation.  A charge-back of  $60.00  will be assessed to the applicant's account.  Applicants will be required to provide this account number on a  Van Training Registration  (PDF) form prior to completing the evaluation.  As necessary, the van driver applicant should acquire approval from their Supervisor or Department Chair prior to charging this expense.

    Prior to operating any vehicle for University/State business a  Driver Authorization Application form  (PDF) must be completed.  This applies to all students, LTEs, agents and employees whose job requires them to drive any vehicles, including a personally-owned vehicle, on university business.  This form must be renewed every year by students, agents and drivers with out-of-state licenses and every 3 years for everyone else.  A current form is required before the driver can be reimbursed for expenses associated with driving on university business.

    The Driver Authorization Application form must be signed by the individual's supervisor and submitted to Police Services.  Police Services will then obtain a copy of the individual's driving record.  The Supervisor will be notified within 5 days of the receipt of the driving record whether that driving record qualifies the individual to drive on university business based on the standards set forth in The Wisconsin Department of Administration (DOA) Fleet Policies and Procedures.  Applicants should allow for at least 3 weeks from the date the form is submitted to the proposed travel date.

    Drivers with out-of-state licenses must complete the Notarized Statement of Driving Record.  This form takes the place of the Driver Authorization Application form and verifies that the driver has a qualifying drivers record.  Like the Driver Authorization Application form, it must be submitted to Police Services.

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    Related Information and Links:

    Van Checkout and Operating Instructions

    This page provides a listing of 12/15 passenger van checkout and operating instructions.

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