Undergraduate Research Grants: Guidelines for Fall Competition - International

Deadline

Wednesday, March 24, 2010, by 4:00 p.m.  Submit electronically to stdtresearch@uwlax.edu

Award Amounts

Up to $2,100.

  • Up to $2,100 total for projects with one student investigator; includes stipend of up to $600.
  • Up to $2,100 total for projects with two or more student investigators; includes stipend of up to $950, to be divided as students see fit.

Spending Deadlines

All funding must be expended by one year (May 15, 2011) after the award date. 

Submission Guidelines

Students must email their proposals as either Microsoft Word or Adobe PDF attachments to stdtresearch@uwlax.edu. Please email ONE document containing all of the required elements organized in the correct order. You are responsible for collating and assembling your proposal.

Notification of Award

Second week in May

Signatures

You, your faculty mentor(s), your department chair, and a representative from the Office of International Education.  Starting Spring 2009, you must upload a scanned copy of the signed cover sheet with your proposal submission. 
PLEASE DO NOT WAIT UNTIL THE DEADLINE DATE TO ACQUIRE REQUIRED SIGNATURES! Departments, colleges, and the Office of International Education have deadlines for turning in proposals to get the necessary signatures. The Office of International Education requires students to meet with a representative from their office ATLEAST 72 hours prior to the deadline. Please plan accordingly.

Eligibility

UW-L full or part-time students who are not graduating during the semester in which they are applying for grant funds.

Restrictions

Funding will not be available for any work already completed, for travel to present research findings at conferences, or for publication printing fees.

If funded, students are required to:

  1. Complete a verification of travel form upon purchasing flight ticket to get the rest of your travel funds. Adobe PDF version MS Word version.
  2. Present the results of their work at the annual UW-L Celebration of Undergraduate Research and Creativity, held in the spring semester. RECEIVING A GRANT DOES NOT AUTOMATICALLY REGISTER YOU FOR THE CELEBRATION. You must submit an abstract; the call for abstracts usually begins in the spring semester and will be announced.
  3. Submit a final report to the Office of Research and Sponsored Programs. The report is submitted electronically via Qualtrics and can be found at www.uwlax.edu/urc.
  4. In addition, certain award recipients may be asked to sit on the Undergraduate Research Committee during the following year to assist in the review of new student grant applications.

I. INTRODUCTION


The University of Wisconsin-La Crosse is pleased to provide funding on a competitive basis to support meaningful, campus-wide, undergraduate international research and creativity activities. Students should carefully read the information that follows and submit proposals that adhere to these guidelines.

The Undergraduate Research Committee equally welcomes single- or multiple-discipline proposals. This Committee recognizes that different disciplines call for different methods of inquiry. Methodologies used in the physical and social sciences will likely be different from those of the arts and humanities. Nonetheless, all proposals will need to meet certain general criteria. Ideally, research projects will result in some form of publication or a product that may be presented and disseminated through other acceptable means of communication or expression.

You may pursue projects during free time in the summer, between semesters, and/or in conjunction with advanced (independent study/research) coursework for which credit might be earned. Multiple investigators may submit a single proposal and may work collaboratively on one research project.


II. COMPLIANCES


Researchers should be aware of the various regulations and compliances to which the University must adhere.

  1. Responsible Conduct of Research (RCR): All grant recipients must complete RCR training before receiving their funds.  More information can be found at http://www.uwlax.edu/grants/pages/compliances/RCR.htm.

  2. Institutional Review Board (IRB): All undergraduates conducting research involving human subjects must complete IRB protocol.  More information can be found at http://www.uwlax.edu/grants/pages/compliances/IRB.htm

  3. Biosafety (IRC): More information can be found at http://www.uwlax.edu/grants/pages/compliances/compliances.htm

  4. Institutional Animal Care and Use Committee (IACUC): More information can be found at http://www.uwlax.edu/grants/pages/compliances/compliances.htm

III. INTERNATIONAL GRANT INFORMATION

For the purpose of this grant, the term “international” applies to research done outside the 50 United States. In addition to research projects outside the U.S., research conducted in U.S. territories such as Guam, Puerto Rico and the U.S. Virgin Islands are eligible for funding.  International Undergraduate Research Grants are available for research or scholarly activity in any discipline. The Office of International Education encourages students to partner, when possible, with UW-L's international partner universities or programs.

NOTE: The University of Wisconsin-La Crosse reserves the right to withhold funding for research conducted in areas of political unrest, war, natural or manmade environmental disaster or any other concerns issued by the United States Department of State Travel Advisories. For more information regarding International Travel Advisories, contact the Office of International Education or the website of the Department of State http://travel.state.gov.

Students are required to meet with a staff member from the Office of International Education to discuss their proposal and must complete the Application for Independent Research Abroad (however, this form does NOT need to be included with the proposal submitted). Students must meet with a representative ATLEAST 72 hours before the submission deadline as requested by the Office of International Education.  These appointments must be made several days BEFORE the final deadline date! Students must also get a signature from the Office of International Education. Email your proposal to the Office of International Education (please email to sieber.sand@uwlax.edu) and set up a time to get an endorsement.

Proposals that demonstrate enhancement of current exchange/partnerships will be given the highest priority.  Undergraduates are encouraged, but not required to utilize the grant funding during a study abroad experience.  Funds from the International Undergraduate Research Fund are for international research and scholarship and cannot be used to pay study abroad costs.


IV. PROPOSAL WRITING GUIDELINES


The proposal will consist of the following required six elements TYPED AND ASSEMBLED IN THE ORDER LISTED BELOW. A checklist has been created for your convenience and personal use to aid in completing the proposal.

  1. Cover Sheet
  2. Project Budget Sheet
  3. Previously Funded Research Form, if applicable
  4. Faculty letter of support
  5. Student transcript(s) (not SNAPs) - unofficial are OK
  6. Proposal narrative (maximum five pages double-spaced, must be typed, must include title of proposal on the first page, pages must be numbered, student’s last name(s) must be on each page in the header).

You may use appendices to incorporate additional, pertinent diagrams or information if absolutely necessary.  All portions of the proposal must be typed, not handwritten.
The following specific guidelines should be followed in preparation of each portion the research proposal:


Cover Sheet (follow instructions on the cover sheet).
Adobe PDF Version MS Word Version

The Cover Sheet should be filled out by the applicant(s).  It contains information necessary for processing the proposal including the title of the proposal, the student name(s), contact information, and the proposal’s abstract.  On the cover sheet, a space is provided for faculty mentors, department chairs, and representatives from the Office of International Education to endorse.  Please make arrangements in advance to get these signatures. 

Note: If your project includes the use of human subjects, contact the Office of Research and Sponsored Programs (785-8007 or 220 Morris Hall) for Institutional Review Board (IRB) or the Institutional Animal Care and Use Committee (IACUC) protocols or if hazardous chemicals or potentially hazardous biological agents are to be used, contact the Environmental Health and Safety Officer. If you have any questions, consult by email stdtresearch@uwlax.edu.   

PLEASE DO NOT WAIT UNTIL THE DEADLINE DATE TO ACQUIRE REQUIRED SIGNATURES! Departments and colleges have deadlines for turning in proposals to get the necessary signatures. The Office of International Education requires students to meet with a representative from their office ATLEAST 72 hours prior to the deadline.  Please plan accordingly.


Budget
Adobe PDF Version MS Word Version

Applicants may request a maximum of $2,100 for each project. Each student who has a proposal funded will receive an honorarium/stipend. For proposals with single student investigators, the honorarium is $600 for that student. For proposals with multiple student investigators, the maximum honorarium is $950 per project, and students should explain how this amount is to be distributed on the Budget Summary page. The remainder of the funds requested should be used for supplies, travel, books and instructional materials, and other expenses required for execution of the research project. Funding for presentation of the proposed research will NOT be funded, nor will compensation for work or travel that has already been completed.
An itemized budget must accompany each proposal. While the Committee reserves the right to adjust budgets, it is important that proposers carefully assess their needs and ask for funds accordingly. Applicants must correlate budget items with materials or expenses mentioned in the proposal narrative, e.g., if travel funds are requested, the narrative should explain why the travel is necessary for completion of the project. Applicants should note that items included in broad categories such as "miscellaneous" or "other" will not be accepted by the Committee for funding. Round all budget entries to the nearest dollar.

IMPORTANT: Please refer to the UW-L Travel Regulations website http://www.uwlax.edu/travel/ for guidelines for allotted hotel, food, and mileage amounts.


Previously Funded Research Form (if necessary)
Adobe PDF Version MS Word Version

This form must be filled out by any student who has previously received funding for undergraduate research.  Providing these details gives the Undergraduate Research Committee a better idea of the work you’ve completed in the past.  The Undergraduate Research Committee will NOT fund proposals for work that has already been completed.  If the work is an extension of research that has already been completed, the applicant must make this clear in their proposal. 


Letter of Support

The applicant should arrange to have his or her sponsoring faculty member write a critical letter of support to the Undergraduate Research Committee, commenting on the individual abilities of the student investigator to succeed in the undertaking. The faculty sponsor should clearly explain how the student will act as an independent investigator in the project and describe the role of the student in carrying out the research. In addition, mention should be made of what facilities, equipment, and supportive roles he or she intends to lend to the work. Finally, the faculty sponsor should make an estimate of the time required to complete the proposed work.


Transcripts

Copies of current academic transcripts for all applicants listed on the proposal must be included. (Unofficial copies of transcripts are acceptable).  SNAPs are not allowed.


Proposal Narrative

The Undergraduate Research Committee must make comparisons and judgments across disciplines and methodological lines. The applicant should keep this in mind, and remember that the review committee is an interdisciplinary one and that there will be several members who are not familiar with your field of study. Therefore, proposals should be directed toward a general audience and avoid the excessive use of jargon!
Proposal narratives (not including bibliography, references and/or appendices) must be no longer than five double-spaced pages.  Narratives must be typed, must include title of proposal on the first page, pages must be numbered, and the student’s last name(s) must be on each page in the header.
All applicants must follow the narrative outline provided here:

  1. Background/Statement of the Problem/Significance of the Project. Be succinct. Clearly support your statement with documentation and references, and include an up-to-date and pertinent review of the relevant literature.

  2. Objectives. Define the specific, proposed outcome(s) and product(s) of the research. What will be known after the project has been completed? If the anticipated outcomes are quantifiable, explain how they will be measured.

  3. Research Methods. Design and describe a work plan consistent with your academic discipline. This may include, but is not limited to, scientific research in the physical, biological or social sciences, use of population samples, experimental and control groups, or other methods of data gathering and statistical analysis. The work plan may include archival research, translations, ethnographic fieldwork, solitary thinking, or other forms of analysis and synthesis of ideas and concepts in the arts and humanities.

  4. Final Products and Dissemination. Describe possible forms of the final product, e.g., publishable manuscript, conference paper, invention, software, exhibit, performance, etc. Be specific about the methods used to disseminate your results to a wide audience.

V. Final Report


Grant awardees are required to submit a final report to the Office of Research and Sponsored Programs. The report is an electronic form that is filled out using Qualtrics. You must login with your 8.4 and your student password.