UW-La Crosse has an exclusive contract for providing dining services on the UW-La Crosse campus. This contract is held with Chartwells. The exclusive contracts are done to enable a guaranteed level of business for the potential contractor. As part of this contract, a commission on all sales is returned to the institution.
Some events and facilities are excluded from the contract. Examples of the exclusions are:
There is an option to do self-catering in which the group provides food for their event. The total cost has to be under $100, can only be snacks and beverages (no pizza or other meals), and no electrical appliances are allowed. A form must be filled out and turned into the reservations department before the day of the event.. For more information about this policy, feel free to contact Dr. Mary Beth Vahala.
Rationale for Using the University Contractor:
There are many funding sources available at the university. Any expense that will be paid by University administered funds must follow UW-System Policies and Procedures. There are other rules that will apply if an individual is using a Student/Faculty account or a Foundation account.
The allocable student activity fee (Segregated University Fees) has some specific guidelines for expenditures. Some of these rules include:
It is difficult to prohibit offices from having potluck socials with homemade food. The primary concern with potlucks will be one of liability. The individuals hosting the event will be assuming the liability for any food borne illness that results. Potlucks are permitted by the dining contract.