Agent Letter Template
Please copy and paste the text below into a word processor, and insert the appropriate information.
DATE:
ADDRESSEE:
Thank you for your willingness to volunteer your services to the University of Wisconsin-La Crosse.
This letter is to confirm your service as a volunteer in the [NAME OF PROGRAM], Department of [NAME OF DEPARTMENT] at the University of Wisconsin-La Crosse. Based on our previous discussions, your activities as a volunteer will begin on [START DATE] and continue until [END DATE] [if no specific end date is available, insert the phrase, "for as long as we mutually wish to maintain the relationship"].
During your time as a volunteer, you will be performing the following duties [PROVIDE DETAILED DESCRIPTION] under the direction of [NAME OF SUPERVISOR & CAMPUS TELEPHONE].
Your volunteer status qualifies you for extension of the liability coverage provided to agents of the University of Wisconsin System so long as you perform your duties within the scope of the description provided above.
Since volunteers are not covered by the State's worker compensation program, you are encouraged to maintain your own health insurance. If you should be injured during the course of your activities and the injury results from the negligence of a University employee or agent, you would have the same legal rights to seek compensation as would any visitor to the campus.
If you have any questions about your volunteer services to our department, please do not hesitate to contact me. Again, thank you for lending your time, energy, and expertise to the University of Wisconsin-La Crosse.
Sincerely,
[SUPERVISOR / DEPARTMENT CHAIR / DIRECTOR]
CC: Risk Management, 125 Graff Main Hall