Special Events Insurance

This page provides information related to acquiring liability protection for organizations that host activities that are not included in the University insurance program.

What is it?

Special events insurance is liability protection for organizations hosting activities that are not included in the University's insurance program.  Contact Risk Management at 608.785.8569 or arain.niza@uwlax.edu for assistance in determining if your event is provided liability coverage under the State Self-Funded Liability Program.  The basis for determining if coverage can be extended for a specific event is included in UW System Risk Management Policy Manual, Part 10 A, Student Organizations and Risk Management.

This program provides liability coverage and legal defense for negligence brought on the grounds of mismanagement, improper security, misleading representations, or failure of equipment/fixtures, to name but a few.

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Why do we need this?

In today's litigious society, event organizers face potential liability suits from spectators, contractors, and customers.  Even if a suit is unjustified, the cost of defense can be significant.

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Who needs it?

Any group or individual organizing an event on campus which may pose a liability risk should consider this program.

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What will it cost?

Premium costs are determined based on the nature of the event, the anticipated number of participants, and the number of days.  While it is impossible to quote rates without detailed information about the event, we can say that premiums for this program are almost always considerably lower than any similar policy you could buy on the open market.

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What kind of events should have this coverage?

  • art shows

  • concerts

  • exhibits

  • dances

  • festivals

  • political rallies

  • cattle shows

  • recreational events

  • sporting events

  • parades

  • conventions

  • any other event that may pose a liability threat (Risk Management can advise you on this)

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How can I get more information?

If you have questions, please contact Risk Management at 608.785.8569 or arain.niza@uwlax.edu.

If you wish to enroll, complete and submit a Special Events Insurance Application form (PDF).  The free Adobe Reader software is required to view and print this form.

After contacting Risk Management, you will be quoted a premium.  Payments should be made payable to the University of Wisconsin System Board of Regents and forwarded to:

Risk Management Office
University of Wisconsin-La Crosse
125 Graff Main Hall
1725 State Street
La Crosse, WI  54601

Shortly after receipt, you will be issued a Certificate of Insurance.

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Coverage underwritten by:
Gales Creek Insurance Services
Union Station
800 N.W. 6th, Suite 335
Portland, OR  97209

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