Conference Services

Full Administrative Services

Continuing Education and Extension (CEE) can assist you with all phases of program/conference planning to help ensure a successful event. A per person administrative fee ($500 minimum) will be charged for the following services:

  • CEE staff to attend planning meeting(s) as needed (out-of-area travel expenses are additional)

  • Research, negotiate and book meeting space and guest rooms

  • Develop and manage budget

  • Assist with speaker arrangements including contracts and travel

  • Secure parking and provide parking permits, if needed

  • Assist with research and the development of a marketing plan

  • Oversee the design, printing and mailing of marketing print materials, email blasts

  • Process pre-registrations through mail, fax, internet and over the phone (registration fees exceeding $200 per person will have a charge card fee assessed)

  • Deposit registration monies

  • Mail/email confirmation letters, maps and other needed enclosures (first-class postage per letter is included in administrative fee)

  • Prepare name badges and conference folders for participants

  • Produce participant list and other needed conference reports

  • Provide on-site registration assistance (out of area travel expenses are additional)

  • Pay conference invoices

  • Secure needed audio visual equipment (conference will pay for any rental and set-up costs)

  • Provide Continuing Education Units (CEUs), if needed and appropriate

  • Produce finance report listing revenue, expenses and balance (any positive balance will be refunded to the program organization, any negative balance will be paid by the program organization)

  • Web design and host (extra fees may be accessed)

  • Assist with other conference arrangements as needed