|
Emergency Repairs
During normal working hours, requests may be called in but must
be limited to conditions that would immediately affect the
health/safety of personnel or create a condition that, if not
corrected immediately, would result in further damage or cost.
Emergency situations occurring outside of working hours should be
reported to the Protective Services Office (785-8000).
Departmental Maintenance/Repairs
These requests must be made in writing on the "Facilities Management Work Order Request Form" and must be approved by the
department chairperson or, if associated with facility, the dean
or director. Department will be charged for time/materials for
work performed which is subject to charge back as described in
the next section. Charges to telecommunications wiring must be
coordinated through the communications manager. Contact the
University switchboard for information (785-8500).
Charge-back System
The charge-back system for services is based on the
guidelines for such charges as specified in the UW System
Financial Policy and Procedure Paper (FPPP No. 25 Subject: Charge
back to Physical Plant Services). These guidelines require
charge-backs for all Facilities Management services provided to
self-supporting activities and for special services
performed for general operation activities.
Accordingly, the locally applied guidelines for charging units
of the University are:
-
All services rendered by Facilities Management for
self-supporting enterprises will be charged to the
benefiting department or unit. This includes labor,
fringe benefits, materials, utilities, and overhead. Examples of special
services which will be charged back to academic departments or programs are
as follows: services to departmental equipment or furnishings, services
requested outside the time frame of routine maintenance such as repainting
an office prior to its scheduled time, Custodial Services for office
relocations and special events, Landscape Services for outside special
events, and changes in building mechanical/electrical systems or structure
to accommodate an academic function.
-
For general operation activities, special services
are considered to be those tasks performed which are not routine maintenance
repairs to the building structure and its central utility and mechanical
systems (doors; hinges; windows; faucets; electrical outlets; light
fixtures; heating, ventilation and air-conditioning systems; etc.). These
services are not charged.
The charge-back system ensures adequate planning and budgeting
for various needs of the academic units. For further details or
clarification, contact Facilities Management.
Facilities Management Projects
Facilities Management projects must be requested each year at budget preparation
time. These are projects that fall within the capabilities of Facilities
Management but are beyond the scope of routine maintenance and require
extraordinary expenditures for the maintenance, modification, renewal, or
restoration of physical facilities, excluding academic department equipment
inventories. Examples of Facilities Management projects are: window coverings
and carpeting: elimination of safety hazards, installation of walls and doors,
facility improvements, and development of improved security systems.
Keys Issued/Use
Door keys are issued for security reasons and the personal
convenience of faculty/staff members. Faculty and staff are
responsible for the security and proper use of all assigned keys.
A master record of all issued keys is maintained in the Facilities Management Office.
A key request form must be submitted to obtain keys. All key
requests must be approved by the department chairperson and, in
the case of entrance or master keys, additionally by the Building
Director, Protective Services Office, and the Physical Plant Director.
All keys must be picked up at the Facilities Management Office
by the individual requesting the keys. Keys will not be sent
through the mail.
Master, submaster, and entrance keys are not transferable and
shall not be loaned to others, particularly students, and shall
not be duplicated. Unauthorized duplication of University keys is
a violation of the following Wisconsin laws and subject to
appropriate penalties and disciplinary action. The state laws
read as follows:
-
UW 1.07(7)-KEYS. It shall be illegal to
request the unauthorized duplication or to duplicate a
University key. It shall also be illegal to
transfer any University key from a person entrusted with
possession to an unauthorized person, or to be in
possession of such key.
-
UW 1.08-PENALTIES. Unless otherwise specified, the
penalty for violating any of the rules in Sections UW
1.06 and 1.07 is a fine of not more than $500, or
imprisonment of not more than 90 days, or both, as
provided in Section 36.6(11)(b), Wis. Stats., 1969.
During leave of absence, resignation, retirement, or relocation of offices,
keys no longer needed must be returned to Facilities Management for correction of records. Room keys only may
be transferred with written notification to the Facilities Management
Office by the department chairperson or director.
Initial key issues will be charged to the department. If a key is lost or stolen, it must be reported
to the Protective Services Office and the Facilities Management Office
immediately. Transfers of keys must also be reported to the Facilities
Management Office immediately so that records may be updated. Cost associated with key replacement and re-keying
will be charged to the individual or department as determined by
the department chairperson or director and Facilities Management.
Return to:
Facilities Management
|
