33rd Faculty Senate

Vol. 33, No. 12
March 4, 1999

I.Roll Call.
Present: Bange, Betton, Egle, Grant, Haupert, Host, Kraemer, S. Krajewski, LeDocq, Majak, L. Nelson, Nyatepe-Coo, Prucha, Roskos, Snowberg, Stroud, VanVoorhis, Vogt, Willey, Wingate.

Excused: Duquette, P. Taylor.

II. Approval of Minutes.
The minutes of the February 11, 1999, meeting of the Faculty Senate were approved as distributed.

III. Chair/Faculty Representative's Report.
Chair Bange explained that neither Chancellor Kuipers nor Interim Provost/Vice Chancellor Hastad was able to attend the meeting, so there would be no reports from the administration.  He then addressed two topics: how the UW System has fared in the governor's budget proposal, and the deadline for grades in Semester I, 1999-2000.

Materials from the most recent Faculty Representative's meeting in Madison about the governor's budget were distributed to Senators and explained.  Governor Thompson's budget provides more dollars to UW System than any of his previous budgets, but that the percentage of total state budget spent on UW System continues to decline to its lowest level yet.   One focus of the increase in spending is to supplement library budgets, which are badly in need of additional dollars.  UW System also will receive permission to increase numbers of positions by up to 1%, which will add approximately 180 positions system wide.  Previously, creation of new positions required permission from the state.   Also, campuses will now be permitted to spend tuition dollars generated above their base budgets without permission from the state.  After a review of materials distributed, Senators discussed the budget situation.

Secondly, Chair Bange noted that due to the Y2K problem, the deadline for submission of grades in Semester I of 1999-2000 will be Dec. 27th, which gives faculty two days less than usual to grade final exams and calculate final grades.   He then observed that there is a tentatively scheduled study day on Dec. 16 in the calendar for that semester and asked the Senators if exams should begin on that day, which would relieve some of the pressure.

M/S/P (19-0-1 by voice vote) that the closure period for Semester I, 1999-2000 begin on December 16th.

IV.  Draft III of the 1998-1999 Planning and Budgeting Initiatives.
Comptroller Sharon Radtke explained the decision making process thus far, which was illustrated by a chart on the back of the document.  Initiatives were ranked or rated by the units that submitted them, by Faculty Senate, by Academic Staff Council, and by Student Senate.   Based on these rankings and ratings, the Budget Office generated a composite ranking for each item.  There are three items that the administration and the Joint Budget Committee have determined will definitely be funded: $3,400 for interim term staffing of the library, $40,000 for Murphy Library's computer migration to the state wide Library Integrated System, and $36,000 for a 50% position in Allied Health.   In discussion, Senator Wingate asked why students had ranked instructional positions and interim term staffing for the library as their least important items.  Student Association Vice President T. J.  Lofgren explained that the Student Senate had voted to endorse these two items separately, as they treated these two "academic" initiatives separately from the other five "nonacademic" initiatives.  Lofgren said it was not their intention that these two items be ranked last.  Senator Host pointed out that increased funding for the First Year Student Seminars ignored the Senate's motion of Nov. 11, which made review of these seminars by the Undergraduate Curriculum Committee a condition for their continuation and funding.    The chart also indicated no ranking or rating of this initiative by the Faculty Senate.  Senator Host proposed the following motion, which was seconded and discussed.

M/S/P (15-2-3 by show of hands) that all course sections offered as First Year Student Seminars be immediately and permanently removed from the Fall Schedule.

V.  Plan 2008.
Chair Bange invited Mr. Al Thompson, Affirmative Action Officer, to sit with the Senate to present Plan 2008.  Thompson was joined later by Dr. Sarah Shillinger, Chair of the Joint Committee on Minority Affairs, which was charged with the creation of this plan.  Thompson gave an overview of the plan and noted that the most current version of the document has been posted on the university web site.  He stressed that this plan differs from Design for Diversity because it specifies who is responsible and accountable for its various components.  He explained that "goals" discussed by the document are not numerically specific because of concern for federal laws.  He characterized the current draft of the plan as a work in progress that will be further revised.   The floor was then open for questions from senators and discussion.  Discussion focused on the decline in graduation rates of racial/ethnic minority students, positions and workload required to accomplish specific actions in the plan, recent
reductions in the numbers of African-American students enrolling here, the legality of reserving certain scholarships for students of color, and retention rates for women and minority faculty.  After the presentation and the discussion, Chair Bange thanked both Mr. Thompson and Dr. Shillinger for their presentation and commended Dr. Shillinger for appearing despite a bad case of the flu.

VI. Old Business.   There was no old business.

VII.  New Business.   After a brief statement, Senator Nelson proposed the following motion.

M/S  that the Faculty Senate appoint an ad hoc committee to assess the current search and screen process being used on campus.

After discussion, the motion was withdrawn, and Senator Host proposed an alternative motion.  In discussion, the mover and seconder agreed to revise the motion to add "departments and" near the end of the first sentence.  Chair Bange stated that the Executive Committee would solicit faculty volunteers university wide if the motion passed.

M/S/P (unanimous by voice vote) that the Senate Executive Committee appoint a committee of six faculty members to work with the Affirmative Action Officer to write new university policies, procedures, and guidelines to govern all searches and screens, clarifying the role of the administration in such searches as well as the expectations of the departments and faculty
conducting them.  These policies, procedures, and guidelines shall also cover the resulting hiring decisions.

VIII.  Adjournment.
The meeting adjourned at approximately 5:15 p.m.

Dr. Laura L. Nelson,  Secretary