34th Faculty Senate

Vol. 34, No. 4

October 14, 1999

I. Roll Call.

Present: Bange, Barmore, Grant, Hench, S. Kelly, Kraemer, R. LeDocq, Majak, Monte, L. Nelson, Nyatepe-Coo, Prucha, D. Riley, R. Sullivan, P. Taylor, VanVoorhis, Vogt, Voiku, Wingate.
Excused: Dan Duquette, Joe Heim

II. Approval of Minutes. The minutes of the September 30, 1999, meeting were approved as distributed.

III. Reports.

A. Chancellor’s Report.  There was no Chancellor's report.

B. Provost/Vice Chancellor’s Report.  There was no Provost's report.

C.  Chair/Faculty Representative's Report.  The chair made three announcements to the Senate.

1.     John Betton has resigned from the Senate. Chair Bange has not yet officially accepted the resignation, so should John change his mind in the near future, we would welcome him back.
2.     The budget has finally passed the legislature and awaits the Governor's signature. This budget is the best one for the UW-System in over two decades. The Chair suggests that Senators contact their legislators and thank them.
3.     The Chancellor has approved the new Recruitment and Hiring Guidelines, which were recently approved by the Senate. The Senate amendment on ranking was removed from the final document on advice from System legal counsel.  It was mentioned that Departments should consider changing their bylaws on recruitment and hiring to reflect the changes in the process.
D.  The Senate was then asked to consider several committee nominations from the SEC, which were distributed at the meeting.

Joint Promotion Committee
Joe Heim appointed as a 1-yr replacement for Jim Finch

Sexual Harassment Hearing Register
Mike Egle (Computer Science)
Sandra Krajewski (Women's Studies)
Rob McGaff (Chemistry)
Sara Sullivan (Psychology)
Sonja Schrag (English)

The Foundation's Public Relations Advisory Committee
Ruthann Benson (Theatre Arts and Associate Dean CLS)
Rick Rodrick (Communication Studies)

Student Technology Fee Committee
Ron Stoffregen (Theatre Arts)

Replacement Members for the Promotion, Tenure & Salary Committee
Carol Oyster (Professor, Psychology)
Bart Van Voorhis (Assistant Professor, Psychology)

M/S/P (by voice vote) to approve the nominations.

IV. Undergraduate Curriculum Committee Recommendation on Minors.

Don Socha, Chair of the Undergraduate Curriculum Committee, and Diane Schumacher, Registrar, were available to field questions concerning the report.  Dr. Socha reminded the Senate of the origins of the report.  In the past there had been some questions concerning the rigor of some of the minors that came through to the Senate.  Last year the committee was charged with looking into the issues of double counting between a minor and a major or a minor and General Education, the number and type of courses in the minor at the 300 and 400 level, and the rigor of minors, especially those that are interdisciplinary.

There were a few questions concerning wording in the document and a clarification was given as to the meaning of "unduplicated credits" as mentioned in part V.E of the report. It was noted that in Appendix B part II, the NMT major with concentration in Business Administration was not on the list of Majors with Concentrations.  Diane Schumacher  responded that this program is not on the books as an official program.  Paul Taylor, the director of the NMT program, will meet with Diane to address the issue.

Socha then mentioned that the committee is still reviewing the issues of concentrations and emphases. The questions concerning where interdisciplinary minors will be housed has been left up to John Magerus, Dean of the College of Liberal Studies, since most of these minors are in his college.  Dean Magerus is working on a policy statement concerning the housing of these minors. A final comment was made that the review process mentioned in this report is not retroactive to existing programs.

M/S/P (by voice vote) to approve the recommendations from the Undergraduate Curriculum Committee on the Review of Minors.

V. Proposed Change in Promotion Requirements.

Senator Kraemer, a member of the Joint Promotion Committee was available for questions concerning this change. The Committee recommends increasing the required time in rank for promotion to associate professor by one year. It was stated that the committee did not feel that two years was enough time in rank to develop a strong track record in teaching here on campus. There was a question as to whether this change "ties the hands" of good faculty members who may be ready to go up for promotion after only two years.

M/S/P (16/2/1) to approve a change in the promotion requirements to require three years, rather than two, in rank at the University of Wisconsin-LaCrosse for promotion to associate professor. This change will be effective July 1, 2000.

VI. Discussion with Chief Information Officer Kathy Lang.

The CIO began with some prepared remarks.  She briefly discussed some of the changes that have happened and the direction in which she sees the campus moving. She discussed the following issues:

  • Microsoft Exchange email server - A webpage was created with information on the project and instructions. They converted over 12,000 accounts and had over 2200 hits on the web page.  Overall she felt that the migration had gone extremely well. There had been some questions about the timing of the migration, but circumstances prevented its occurrence before the start of the semester.
  • Laptop Computers – She mentioned that the Joint IT Committee is currently reviewing the proposal on laptop computers. She is also on a system-wide committee on universal access.
  • Web-based courseware – There are four vendors whose products are available at UW-La Crosse, although none of them are currently housed here. Training on the use of these products is available. In the future, we will need to decide which products to host and support here on campus. There are not enough resources to support all four products.
  • System license with Microsoft – UW-System has signed a three-year contract with Microsoft for software.  This agreement will allow the software to be installed on any institutionally owned machine as well as faculty home computers if they are used for campus work. The agreement also provides low cost software packages for students through Madison.
In conclusion, the CIO mentioned that she has only been here for three months, but already she sees a growing list of issues that need addressing.  Some of the greatest needs include the need for support, including desktop support, installation support, and remote network support.  Currently IT is reacting to problems and performing "Band-Aid fixes."  She believes it is extremely important for IT to begin the planning process and focus on the big picture. The cost of technology continues to rise (support in moving toward technology in the classroom, expanding the network and connectivity, etc) as well as the expectations.  We need to do long range planning to proactively meet these needs.

The floor was then opened up to the senators for questions and comments.  There was a discussion of the issues brought up in the CIO's remarks as well as other issues not previously mentioned.

The first issue brought up in the discussion concerned security issues.  Currently, many departments are not able to update their information on the department web page connected to the main university page.  However, anyone can access and change faculty web pages on PERTH. The CIO remarked that currently there is no security plan. Part of the problem is that there is no consistent manner in which the web pages have been created.

A question was then asked concerning whether there is a plan to update all office PCs to a new operating system so that they will be able to run the new versions of the software on campus.  Several senators expressed concern that the software continues to be updated, but their computers are not updated. Thus they are unable to run the new software in their offices.  The CIO's response was that there are no specific plans at this time, but the licensing agreement at system does give access to the updated software.  However, this does not help if the hardware is not able to run the new software.

A question was then raised concerning the replacement of the computers in Cowley Hall Rm 252 with PCs. The faculty felt that they were not consulted or given proper notification of the change.  The CIO indicated that she had talked with several faculty, but since it was summer, she was not able to get a hold of everyone.  The Cowley 252 lab is a general access lab, and last year the lab had less than 1% usage.  Since the Change over, the lab is 80% full on a regular basis.  She agreed that there needs to be more communication with the faculty.   It was mentioned that the 1% usage statistic for the lab last year was due to the fact that the computers were not working, and thus faculty did not send students to the lab.

Another issue that was brought up with the lack of help from IT in processing orders for computers.  All decisions have been left to department chairs and program assistants. This seems to be a dangerous situation considering the large amount of money spent on technology.  The CIO mentioned that she will be meeting with someone in purchasing to set up a minimum configuration for all computer orders.  They are also developing a system to help with installation and converting from the old to the new system. The problem is always one of funding and staffing for this support.

A question was raised concerning whether or not there is a campus wide replacement plan for faculty computers.  There is no such plan.  It was mentioned that this is really the responsibility of the college and the deans determine the replacement schedule.

The issue of laptops was then brought up.  There are a lot of concerns about what will be loaded on the computers as this would be a curricular issue.  It is hoped that the Senate will have input on the issue.  The CIO responded that there are lots of issues related to the laptop questions.  She has had open forums with the student association and wants to have lots of faculty involvement in the discussions.

Finally, the naming of the PERTH server was questioned.  There is also a server named MELBOURNE. There are plans to rethink these naming decisions.  Servers do need to be named, and often IT comes up with a naming convention.  In this case, it appears to be cities in Australia.  There is also a Campus Web Committee consisting of faculty, staff and students that reports to the Joint IT Committee.  Concerns on these issues can be brought to their attention as well.

The Chair and senators thanked the CIO for her remarks and for agreeing to join the Senate for this discussion.

VII. Old Business.   There was no old business.

VIII.  New Business.   There was no new business.

IX. Adjournment.  The meeting adjourned at approximately 4:55 p.m.

Rebecca Lewin LeDocq, Secretary