DRAFT 12-30-05 (Bill Cerbin)

Operating Procedures for Sabbatical Review in the Colleges at UW-La Crosse



Sabbatical information at http://www.uwlax.edu/ls/sabbatical.htm



1.      The Dean will announce the formal call for faculty sabbatical proposals for the next academic year in March of each year (18 months prior to the sabbatical).  At the time of the announcement, the Dean will indicate the number of faculty sabbaticals that the college is able to support.

2.      After the proposals are submitted to the Dean, the applicants will meet with the CLS Sabbatical Committee to discuss their proposals.

3.      The CLS Sabbatical Committee will review proposals.  Proposals are evaluated according to the guidelines for application and the criteria for selection, with special emphasis on priorities that may be established by the College.  These priorities will be outlined in March when the Dean announces the call for sabbatical proposals.   General guidelines for sabbatical leaves are found in the Wisconsin Statutes. (See attached, paragraph C).

4.      Criteria for Selection

a)      Sabbatical project enhances teaching, course and curriculum development and/or research or any other scholarly activities related to instructional programs within the field of expertise of the faculty member taking such leave.

b)     Sabbatical project will yield results, which are publishable in a reputable journal, in book form, in teaching, or through other recognized forms of presentation and dissemination.

c)      Sabbatical project demonstrates originality.

d)     Sabbatical length and schedule is appropriate to accomplish sabbatical project objectives.

e)      Evaluation procedures are appropriate to the project proposed.

f)       Sabbatical proposal is complete, well written and clear.  Proposals will not be considered if incomplete.

5.      Proposals must include a letter indicating departmental support for the prospective sabbatical.  The proposal and departmental letter of support must contain evidence that ensures that the quality of the program offerings will not be reduced below acceptable standards or that delay or interference with necessary departmental and University functions will not be occasioned by the absence of those faculty on sabbatical leave. 

6.      The CLS Sabbatical Committee will make its recommendations in writing to the Dean of the college, who, in turn, will forward these recommendations with an endorsement or non-endorsement to the Provost/Vice Chancellor.  The Provost/Vice Chancellor reviews the proposals and recommendations and consults with the Chancellor who makes the final recommendation to UW-System.  The Dean will contact candidates in writing regarding the final sabbatical decision.  A copy of this letter will be sent to the CLS Sabbatical Committee.

7.      Formal announcement of those faculty members receiving sabbatical awards will be made annually at the December meeting of the Board of Regents.



Sabbatical information at http://www.uwlax.edu/sah/doc/Sabbatical_Policy.htm


Review/Evaluation procedures


Proposals will be reviewed by a faculty committee consisting of one faculty member from each department of the College of SAH. Committee members will be selected by the chairperson of their respective department. Faculty applying for a sabbatical leave may not serve on the committee. An associate dean of SAH will serve as a non-voting member of the committee and will convene the committee.


The committee will evaluate each proposal based on the following criteria:


1.    Any special criteria given by UW-System.  Please see: http://www.uwsa.edu/acadaff/acps/acps3-3.htm and http://www.uwsa.edu/acadaff/acps/sabbaticals.htm


2.    Sabbatical project should enhance teaching, course and curriculum development and/or research or any other scholarly activities related to instructional programs within the field of expertise of the faculty member taking such leave.


3.    Sabbatical project should lead to results that are publishable in a reputable journal, in book form, or through other recognized peer reviewed forms of presentation and dissemination.


4.    Sabbatical project should demonstrate originality.


5.    Sabbatical length, schedule, and additional funds needed should be appropriate to accomplish sabbatical project objectives.


6.    Sabbatical proposal should be concise, well written, and clear.


7.    If the sabbatical project includes collaborative work with external partners, letters of recommendation/support from those external partners are essential.


The committee will rank the proposals and vote to recommend to the Dean that each proposal be approved or not approved. Recommendation to approve a proposal will require a simple majority of the voting members of the committee. Recommendation to not approve a proposal must include a statement of justification.


Proposals are due in the Office of the Dean, SAH, by September 15th. By October 15th each year, the faculty committee will submit to the Dean of SAH a list of the proposals along with the rank and recommendation for each proposal.



Based on material provided by the Dean.


  1. Each proposal is reviewed by the appropriate department. The proposal and departmental recommendation are forwarded to the Dean’s Office.


  1. Each proposal is reviewed at the college-level by the chairs of the six academic departments within CBA. The recommendation is forwarded to the Dean.


  1. The Dean makes the final decision based on the recommendations from the department and the chairs group.


NOTE: The College does not use a common list of review criteria. The Dean indicated that between 1995-2005 there have been only 5 sabbatical requests. Consequently there has been no need to rank proposals, and in the Dean’s view it is unlikely there will be a need to do so in the future.