March 29, 2007 325 Graff Main Hall
Vol. 41, No. 11 3:30 p.m.
I. Roll Call.
Present: Abler, Ahmed, Brokaw, Clow, Cravins, Crutchfield, Galbraith, S. Grunwald, K. Hoar, Hunt, M. Jackson, S. Kelly, Knox, S. Krajewski, C. Miller, P. Miller, Olson, Senger, Shanks, S. Smith, Straker, C. Wilson
Excused: Choy, L. Dickmeyer
A. Chair’s Report –
Senate Elections: Voting goes till March 30th.
All-Students Juried Exhibition: The exhibit showcases art and creative endeavors by the UW-L’s students. It features paintings, sculpture, metalwork, ceramics, prints, drawings, digital images and mixed media pieces. The exhibit opens Friday, March 30th with a reception from 5-7 p.m. in the University Art Gallery in the Center for the Arts. The exhibit runs through Friday, April 13.
Senate Executive Committee business: The senate executive committee reviewed the progress of the General Education Committee. The GEC has asked for feedback from department chairs and program directors about the feasibility of proposed Core I requirements in programs and majors. Also, an assessment subcommittee met this week and made good progress on the charge to develop a timeline for assessment.
At the request of a foundation board member, Kenna Christians asked if the president of the board might address the senate about the capital campaign efforts. We hope to have Jim Leonhart meet with us at the April 12 meeting.
An extra senate meeting has been scheduled on April 19th as eight more APR reports will be presented to senate, in addition to several other business items to address prior to the end of the year.
Talliores Task Force: Finally, the senate executive committee chose members for the Talliores Task Force. They asked both the Student Association and the Academic Staff Council for names as well. There were many nominees and volunteers. It will be a nine-person task force with representation from faculty, academic staff, students, classified staff and the administration.
B. Chancellor’s Report – Chancellor Gow emphasized the importance of having the Provost and CFO search committees be comprised of diverse groups of people. He also reported that he will not be convening a new Enrollment Council as was suggested by the Comprehensive Admissions Workgroup. He plans to ask the workgroup members to meet on an as needed basis to conduct business as needed.
C. Faculty Representative Report – Georges Cravins, Faculty Representative, encouraged faculty and staff to contact President Kevin Reilly if they have any feedback or ideas about the Academic Vice President position, which Cora Marrett occupied until recently. The position is parallel to the Provost position on individual campuses, but at the system level. President Reilly is asking for input about how that position might be restructured and about the important characteristics of the position.
III. Graduate Council Report - VJ Agarwal, chair of the Graduate Council, presented a report that addressed the following committee charges: 1) Report on how the Office of Graduate Studies can enhance support to departmental efforts to recruit graduate students. 2) Report on the graduate student recruitment efforts and support relative to Plan 2008. 3) Report on problems faced by graduate students (for example, housing, financial support, and work life issues); compare the situation at UWL with situations at like institutions and recommend ways to address problems as necessary.
The report highlighted that enrollment in graduate programs has increased 16% since the Fall of 2004. Approximately 124 graduate assistantships are offered along with some non-resident fee waivers. Some of the graduate assistantship positions (12) are specifically for students of color, in line with Plan 2008 goals. Grants are offered for graduate student research and travel. The committee also began to investigate the needs of international graduate students, and confirmed at this point, that the Office of International Education is handling international student needs quite well. The Graduate Council has developed a survey to assess graduate student perceptions of graduate student life, including housing, employment/assistantships, use of campus facilities, resources, and the Graduate Student Organization.
IV. IAS: Recommendations about workload and career progressions - Kerrie Hoar, IAS committee chair, along with Suzanne Anglehart and Peggy Denton, committee members, presented the Report and Recommendations of the Instructional Academic Staff Committee March 25, 2007 (see posted report). The following recommendations were presented.
Career Progression Recommendations:
Recommendation #1: The IAS Committee recommends the adoption of the General Policies, Procedures and Criteria for IAS Career Progression outlined in Appendix A for implementation beginning in Fall 2007. (Appendix A: General Policies, Procedures and Criteria for Instructional Academic Staff Career Progression - see posted document)
Discussion on this recommendation included that the salary increase recommended with each career progression bump would be funded through centrally located money and not the colleges. It was stated that most of the IAS in CLS have moved along in career progression and thus their salaries adjusted accordingly, while IAS in CSAH and CBA are already typically paid at the minimum assigned by UW System. It was asked if it would become an expectation for IAS to move through promotion. Hoar responded that it would be an individual’s choice to pursue promotion. It was commented that UWL is the only university in the system that does not have a career progression system in place. At other institutions the Provost reviews the promotion packages or a committee reviews the package.
M/S/P to approve the presented Career Progression Recommendation #1.
Recommendation #2: The IAS committee recommends that Human Resources be encouraged to pursue an electronic method to both track IAS semesters of teaching and to notify them when they become eligible to apply for career progression.
M/S/P to approve the presented Career Progression Recommendation #2.
Recommendation #3: The IAS Committee recommends the adoption of the Instructional Academic Staff Workload Policy as stated in Appendix B for implementation beginning Fall 2007. (Appendix B: UW-La Crosse Instructional Academic Staff Workload Policy - see posted document)
M/S/P to approve the presented Workload Recommendation #3.
Enhanced Communication Tools:
Recommendation #4: The IAS Committee recommends that all new instructional academic staff be involved in orientation sessions. We recommend that the Provost’s office coordinate this orientation and work with the IAS Liaison to determine whether it would be more beneficial to hold a joint session for both faculty and IAS with breakout sessions for IAS- and Faculty-focused issues or if a completely new and separate orientation session for IAS should be developed.
We further recommend that ALL IAS, regardless of the start date of their employment, be invited to attend the Fall orientation. Finally, we recommend that a smaller orientation be held at the start of the Spring semester for those IAS who are hired as new employees for Spring.
Discussion included that there are more IAS at UWL than in the past and there is currently no orientation for IAS. The current orientation has been purposely targeted towards new tenure-track faculty.
M/S/P to approve the presented Enhanced Communication Tools Recommendation #4.
Recommendation #5: The IAS Committee recommends that departments be encouraged to meet with new IAS in order to clarify expectations about the employee’s role in the department. All new IAS should receive a copy of departmental by-laws and should be informed in writing about the details of how they will be evaluated, and the normal timeline for the evaluation procedures.
Discussion included that the faculty senate chair should encourage departments to meet with new IAS as stated in the recommendation.
M/S/P to approve the presented Enhanced Communication Tools Recommendation #5.
Recommendation #6: Because the IAS Committee is aware of the benefits of both external (to the department) and internal mentors for IAS, we recommend the following:
· Each new IAS employee should be encouraged to select an initial external mentor. (Note: The IAS committee plans to provide a list of persons willing and qualified to serve as mentors and is developing a brochure to both inform IAS of the existence and advantages of the mentor system and to recruit current IAS and faculty to act as mentors.)
· The first task of the new mentor should be to review, with his or her mentee, department by-laws and the Faculty Senate guidelines regarding career progression.
· Once such contact is established, IAS employees are encouraged to continue to seek mentoring from the external mentor, a mentor within the department, or both, based on the individual’s needs. Departments are encouraged to support the role of mentoring in the professional development of IAS employees.
Discussion included the question of who would be implementing this program. It was stated that the IAS Committee or the IAS Liaison would be appropriate. The IAS committee is currently working on a brochure to help with making matches.
M/S/P to approve the presented Enhanced Communication Tools Recommendation #6.
Recommendation #7: The IAS Committee recommends that an IAS website be developed to aid in dissemination of information to this sector of the instructional workforce. This website could be attached to the IAS Committee page on the Faculty Senate website. It would contain information about events pertinent to IAS, an FAQ section to be modified periodically, links to UW-System policy information and UW-L Human Resources for information regarding titling and career progression policy, etc.
Discussion included that it would be important to have this site accessible and easy to find. It would be linked to the IAS Committee website, the HR website etc…
M/S/P to approve the presented Enhanced Communication Tools Recommendation #7.
Recommendation #8: The IAS Committee recommends the creation of an IAS Committee Liaison position. This person would be responsible for working with the Provost’s office to establish an IAS Orientation process, organizing and attending the IAS orientation sessions, organized (in cooperation with Human Resources) a career progression informational meeting in the Fall to aid potential IAS in their preparation for the career progression process, organize the IAS mentor system, and maintain the IAS webpage. The Committee recommends that this be a continuing position with would be staffed through release time or a small stipend.
Discussion included the question as to if this work could be done by someone in an administrative position so that someone is not reassigned from teaching. In response it was noted that it was important to have someone with an interest in this issue to be involved in these projects.
M/S/P to approve the presented Enhanced Communication Tools Recommendation #8.
Wilson acknowledged and thanked the committee on all their hard work.
V. JPC By-law change
M/S/P to waive the first reading.
M/S/P to change the first sentence of the membership paragraph to read:
“Membership of the committee shall consist of the
provost/vice chancellor, the
four three academic deans, and …”
The meeting adjourned at 4:42 p.m.
Sandy Grunwald, Secretary