December 3, 2009 – 3:30p.m.
Robert C. Voight Faculty Senate Chambers – 325 Graff Main Hall
Vol. 44, No. 7
I. Roll Call.
Present: J. Anderson, C. Angell, J. Baggett, S. Brokaw, D. Buffton, V. Crank, G. Cravins, T. Gendreau, J. Heim, K. Hoar, J. Holman, D. Hoskins, K. Hunt, D. Lake, R. LeDocq, A. Loh, C. Lee, R. Mikat, J. Miskowski, S. Shillinger, R. Smith, M. Tollefson, B. Van Voorhis and M. Wycoff-Horn
II. Minutes of November 12, 2009 were approved.
a. Chair’s Report.
i. Pay for Print Update: Data for the first 11 weeks of the semester show print jobs are down 60%, number of printed pages is down 72% and general access logins are down 36%.
ii. Board of Regents Open Forum Update: The faculty session was not well attended. Hopefully, more faculty will be able to attend the next time the BOR visits campus. Main topics of discussion were furloughs, collective bargaining and salary. When asked about future furloughs, Regents stated that we will probably see furloughs again during the next biennium.
iii. Textbook Rental Oversight Committee Update: Chuck Lee was elected chair of the committee. An open forum has been scheduled for Tuesday, December 15 from 2:00 to 3:30pm in 339 Cartwright Center. Faculty should continue to communicate issues and concerns with our faculty representatives – Chuck Lee, Mike Haupert and Nick Downey.
iv. IT External Review Task Force Update: The Task Force will hold several open forums to discuss the update to our campus email system. These forums will be held on Friday, December 4 at 12:00pm and 3:30pm in 337 Cartwright Center and on Monday, December 7 at 12:00pm in Port O’Call.
v. Faculty Senate Meeting Update: At this time, there will be no December 17 meeting. A meeting could be called in the event that an item comes up that needs to be addressed before the end of the semester. The first FS meeting of Spring semester is scheduled for January 28 at which time the topic of discussion will be online education – including a review of the proposed online handbook, reports from UCC and GCC on online education and a discussion of the role of online education in the next university strategic plan.
b. Chancellor’s Report.
i. Educational Attainment Update: The Chancellor, Provost and CFO will meet with UWS administrators tomorrow to discuss the impact of this new initiative on UW-L.
ii. Miscellaneous Updates: The Chancellor visited Milwaukee high schools that are a part of Admissions Possible. This program, which started in Minneapolis/St. Paul, works to increase the number of high school graduates who continue on to college. The UW-L Campus Climate office recently received the Program Achievement Diversity Award from the State of Wisconsin’s Council on Affirmative Action and Office of State Employment Relations for its Awareness Through Performance program. The Office of International Education will receive an award from the US Department of Commerce next Friday at the end of the BOR meeting.
c. Provost’s Report.
i. Director of the School of Education Update: The S&S committee will meet tomorrow to discuss candidates and make recommendations regarding the three candidates that were recently interviewed on campus.
ii. Miscellaneous Updates: Faculty retention letters are on schedule to be sent out. The Provost’s office is gearing up for faculty promotion and would like to thank departments for their work on retention and promotion documents. The Provost just returned from a European trip with the Office of International Education. She and Jay Lokken (OIE) met with three different schools in Frankfurt, Germany. The Bologna Accords will impact UW-L with its mandated 3-year bachelor degrees in Germany and other European countries. Our graduate council will need to discuss the acceptance of 3-year degrees. Mark Gibson (SAH) also traveled to Germany to collaborate on a grant with faculty at one of the universities. In addition, Eric Kahl (current Student Senate chair) and Derek Kockler (former Student Senate chair) met with students at each university. The OIE should be commended on the excellent job that they do in making and maintaining strong relationships with schools abroad.
d. CFO’s Report.
i. Enrollment Update: Transfer student enrollment is above target, which offsets the fact that graduate student enrollment is down. UWL is currently meeting enrollment goals and targets.
ii. Capital Projects Update: The academic building is more than 2 weeks ahead of schedule. A pre-planning meeting will be convened on December 14 to discuss preliminary plans for a new Cowley Hall. Bids for the new residence hall are due on Monday, December 7.
iii. Technology Update: The IT External Report Task Force is meeting weekly. The email system survey will provide very important feedback to the committee. Other topics are lecture capture and the web. The committee will be asking for more input from faculty about lecture capture. The Task Force will continue to meet through Spring semester and plans to hold more open forums.
iv. Vice Chancellor for Advancement S&S Update: RPA Inc. has been hired as an advisor for this S&S. The ad will be posted soon with the hopes of a July 1 start date.
e. Faculty Rep’s Report.
i. The Faculty Reps meeting is tomorrow. Agenda items include online programs, campus-wide furloughs, the roll of limited appointees in shared governance and collective bargaining, collective bargaining and educational attainment. Educational attainment is a faculty concern since it involves curriculum, workload and faculty salary and savings distribution.
ii. Keep in mind that our level of interest in BOR and legislative matters is reflected in our attendance at forums.
IV. Approval of December 2009 List of Graduates.
Motion to approve the December 2009 List of Graduates contingent upon the successful completion of the requirements for their respective degrees. Motion Approved.
V. Update on WPC 11 Conference (Thomas Harris – Assistant Director of OMSS).
a. The 11th White Privilege Conference (WPC 11) will be hosted by the 7 Rivers Region Diversity Collaboration Initiative and will be held April 7-10 in the La Crosse Center.
b. UW-L will receive 4 designated spots, with a 5% higher discount than the advertised rate. This discount increases with the number of UW-L participants.
c. There will be 100 to 150 presenters at the conference. From past conferences, UW-L has developed Awareness Through Performance, along with other new programs and organizations and has helped initiate regional collaborations.
d. Contact Thomas Harris with any questions.
VI. Response from PTS Committee on Special Charges (Enilda Delgado).
a. Review how the nepotism policy (as stated in section B-2 of the UW-L Handbook) impacts departmental voting and other administrative review procedures in light of the UW-L Spousal/Partner Hiring Policies and Procedures. Make any appropriate recommendations to Senate.
The PTS committee recommends ratifying the language of the final sentence of section B-2, adding the phrase "at any point in time," so that the sentence would read: "A person so related at any point in time must not participate either formally or informally in decisions to hire, retain, grant tenure, promote, or determine the salary of the other person."
Motion to approve adding the phrase “at any point in time” to the final sentence of section B-2 of the Nepotism policy so that it reads - "A person so related at any point in time must not participate either formally or informally in decisions to hire, retain, grant tenure, promote, or determine the salary of the other person.” Motion approved.
b. Closely monitor UW-L’s implementation of the UW-System Furlough Policy and make any recommendations concerning needed changes. Consider the question of whether expectations for retention, promotion and tenure need to be adjusted to reflect lost time.
The PTS Committee recommends that adjustments to expectations for retention, promotion and tenure are not necessary due to the implementation of the UW-System Furlough Policy. The committee views the furlough policy as a reduction in pay more so than a reduction in work expectations. This recommendation is based on the temporary nature of the furlough policy (two years); difficulty of implementing adjustments due to furlough; and the clock stoppage policies that are already available. If the furlough policy is renewed for another two-year period, becomes on-going or permanent, this issue should be readdressed.
c. Review the role of the Director of the School of Education in Personnel Processes.
Motion to approve the Recommendations on the Role of the School of Education (SOE) Director in Personnel Actions.
Discussion: DPI asked for better clarification of the role of the Director of SOE and to provide a mechanism for the Director to comment on personnel issues – not necessarily a vote. The PTS Committee recommends an additional statement in the Recommendations that would serve to clarify that the Director of SOE serves in an advisory capacity and, while the Director should have a means to comment, the Director has no vote in personnel issues.
Motion to approve the insertion of a statement to the Role of the SOE Director in the Retention, Tenure, and Promotion of SOE Faculty to clarify the fact that the SOE Director has an advisory role – not a vote - in personnel issues.
The revised statement would read: The School of Education Director should review a School of Education candidate’s work as a teacher educator and write a letter that addresses the candidate’s professional contributions (teaching, scholarship, and service) related to DPI standards and expectations for teacher education, and the candidate’s contributions to the larger educational community. This letter would then be included as an item in the candidate’s portfolio; the SOE director serves in an advisory capacity and will not have a vote.
VII. Response from CGAAF on Special Charges (Paul Miller).
a. A grievance was filed after the end of the 2008-9 academic year and the current rules state that a hearing must be held within 21 days of a grievance being received. This resulted in two CGAAF committees at the beginning of the 2009-10 academic year – the 2008-9 committee who was still working on the grievance and the 2009-10 committee. CGAAF was charged with developing rules to address such situations.
b. A cover sheet was developed for grievance packets. Motion to approve the CGAAF Cover Sheet. Motion approved.
c. CGAAF recommends the following addition to section IA of the Supplemental CGAAF Committee Rules and Guidelines for Grievances that will address grievances that are filed at, or near, the end of an academic year.
I. CGAAF Pre-Hearing Procedures for Grievances
A. The grieving party shall initiate the grievance process by submitting a written petition to the chairperson of CGAAF. This petition shall provide complete documentation of the alleged harm as specified in UW-L 6.02-4. In order to meet the timeline criterion set forth in Section IB2, all grievances shall be submitted to and received by the committee chair during the academic year at least twenty-five days prior to the official end of the semester in which the hearing is requested. No action will be taken on petitions submitted after this deadline until the beginning of the following semester. In the event that a petition is submitted too late to be considered in the current academic year, the petition will be considered by the newly convened CGAAF committee at the beginning of the following academic year. The twenty-five day deadline may be waived if a simple voting majority of the CGAAF committee determines that there is a compelling and demonstrated need for hearing the grievance outside the two semester framework.
1. If a petition is received by the committee chair at least twenty-five days prior to the official end of the semester in which the hearing is requested then the chairperson shall provide all parties to the grievance with a complete copy of the grievance petition within seven days and request a response in writing within seven calendar days.
Motion to approve the additions to the Supplemental CGAAF Committee Rules and Guidelines for Grievances. Motion approved.
VIII. Adjournment at 4:50p.m.