FACULTY SENATE BY-LAWS

(Revised 2011)
(Reformatted Aug 2011)
(Amended July 2012)
(Amended September 2014)

 

Previous Version

I. Senate Committees: The senate committees include a Senate Executive Committee, a Senate Election Committee, a Committee on Faculty Committees and an Articles and Bylaws Committee. 

A. The Senate Executive Committee:

1. Membership (Article IV.D.2.)

2. Duties and Powers (Articles IV.E.2,4; IV.F.2,3,4,5)

B. The Senate Election Committee:

1. Membership (Article IV.F.4.)  

a. Each newly appointed election committee shall take office early in the fall semester.

2. Duties and Powers (Articles IV.A.12; IV.C; IV.D.5; IV.F.4,8; IV.G.1.c; IX.E.)

3. Auditing Faculty Eligibility List

The Senate Election Committee shall be responsible for completing an audit of the list of Instructional Academic Staff and Academic Librarian members by February 15 each year. The purpose of the audit is to revise the list of those who qualify as members of the faculty. The list shall be submitted to the Senate Executive Committee for their approval. An appeal of an assignment to or change from faculty status shall be resolved by the Senate Executive Committee

4. Additional Election Procedures:  

a. Election of senators:  

i. In election, ties shall be resolved by additional ballots allowing voters to choose between the tied candidates.

ii. In any nomination or election no more than one vote per candidate shall be counted from any one ballot.

iii. The numerical results of election shall be kept on file in the Faculty Senate office. 

b. Election of senate officers:  

i. Nominations: at least 10 days prior to the meeting for election of officers the senators for the coming year shall be notified that they may submit to the Senate Election Committee chairperson on a form provided for the purpose their nominations for each office. The nomination forms need not be signed. A senator may nominate for each office one and only one of the 24 senators. The forms may be submitted up to the time of the meeting. The Senate Election Committee chairperson shall announce to the senate the names of the nominees for an office. Other nominations for that office may be made from the floor; no second shall be necessary.

ii. Election of each officer shall occur on a separate ballot, the chairperson being elected first, the vice chairperson, secretary and the additional elected member of the Senate Executive Committee being elected separately in that order. The ballots shall be signed.

iii. A majority vote is required to elect. If a majority vote does not occur on the first ballot the two nominees with the most votes shall be the nominees for a second ballot (or more if necessary) unless ties increase the number beyond two nominees.

iv. The chairperson of the senate shall chair the meeting.

v. The numerical results shall not be published. 

C. The Committee on Faculty Committees:  

1. Membership: This committee, which shall be appointed by the Senate Executive Committee and approved by the senate, shall consist of five senators, including a chairperson. The newly appointed committee shall replace the outgoing committee beginning August 1, and ending July 31.

2. Duties: The committee shall determine the members of faculty committees, and, where the chairpersons are to be elected, the committee shall appoint conveners.

3. Procedures:  

a. The committee shall solicit in writing from the faculty its preferences for committee assignments.

b. The committee shall determine in a closed session the list of appointments of regular members and the list of alternates according to rank and/or college representation wherever necessary. The committee shall submit the list to the Senate Executive Committee for review and recommendations. The list of appointments shall then be released to the senate (Article IV.F.8.), and shortly thereafter to the faculty as a whole.

c. The committee shall maintain consecutive service on committees by giving priority to former members who have completed one or more years of satisfactory service, and by appointing one-third new members, so far as possible.

d. The committee shall maintain membership on faculty committees with new appointments whenever necessary.

D. The Articles and By-laws Committee:

1. Membership of the committee shall consist of five members of the faculty, one of whom shall be the at-large member of the Senate Executive Committee. The committee shall elect its chair.

2. Duties and responsibilities of the committee shall include:

a. Conducting an annual review of the Faculty Senate Bylaws and Policies, and forwarding recommended changes to the Faculty Senate.

b. Conducting periodic reviews of the Articles of Organization and forwarding recommended changes to the chairperson of the Faculty Senate.

c. Providing appropriate phrasing for article, bylaw and policy changes proposed to the Faculty Senate from other sources. 

II. Faculty Standing Committees: The following faculty standing committees shall perform in accordance with the powers and duties assigned to the senate in the Articles of Faculty Organization adopted March 16, 1966, and later revised. The committee decisions are subject to senate review. The following principles shall govern these faculty committees:

(a) Reference to "faculty members" of faculty standing committees is understood to include those members of the Ranked Faculty, Instructional Academic Staff and Academic Librarians who participate in university governance through representation on the Faculty Senate (see Articles of Faculty Organization I.A.1). Non instructional academic staff who are represented in university governance by the Academic Staff Council and who serve on designated faculty standing committees shall be appointed according to the bylaws of the Academic Staff Council;

(b) Instructional Academic Staff and Academic Librarians are excluded from membership on the Promotion, Tenure and Salary Committee.

(c) Faculty members of the Library Department shall be considered as members of the College of Liberal Studies for committee assignment purposes;

(d) Graduate student members for the Graduate Committee shall be selected by the graduate student body;

(e) Other student members of faculty committees shall be elected to the committees by a method to be determined by the Student Senate;

(f) Faculty with designated administrative responsibilities of at least 50% shall be ineligible for service on faculty committees.  Administrative responsibilities shall refer to the positions of chancellor, vice chancellor, directors of administrative units, deans, or any appointment within the offices of these positions.

(g) Administrative consultants shall be non-voting members of committees;

(h) Administrative consultants may serve as committee officers;

(i) Members of a faculty standing committee who miss three meetings (barring medical or professional reasons) shall have vacated membership on the committee;

(j) If no member of an academic unit applies to serve on a committee that has a seat designated for that academic unit, then the Committee on Faculty Committees may fill that seat with an applicant from another academic unit;

(k) Alternates shall not have a vote in any committee actions;

(l) Alternates replacing a regular member of a committee on a permanent basis shall acquire the right to vote;

(m) Alternates shall become committee members in sequence according to rank order and/or requirements for representation from various colleges;

(n) Members of faculty committees shall be appointed to a term of one year by the Committee on Faculty Committees unless otherwise specified;

(o) No faculty member shall be appointed to a standing committee for more than three years in succession unless a fourth year appointment is necessary to assure a minimum of one carry-over committee member for the succeeding year or otherwise stated in these bylaws;

(p) Appointments of members to committees and their terms on the Faculty Senate shall end with their retirement from or termination of university employment;

(q) One third of the members of a committee shall be replaced each year, so far as possible;

(r) New faculty committee members shall replace the former ones as of August 15;

(s) Each faculty committee shall hold an organizational meeting and report the name of the chairperson to the senate office by October 1. (Joint chairpersons are not permitted.)

 

A. The Academic Planning Committee

Duties and responsibilities of the committee shall include:

1. Maintaining and updating the procedures and criteria used to review proposals for new or revised academic programs. Any changes in procedures or criteria are subject to the approval of the Faculty Senate. The procedures shall provide opportunity for input from those areas of the university that would be affected by the proposed program. The criteria shall take into consideration the needs of students and society, the mission of the university, the necessity for quality academic programs, and the availability of the necessary resources.

2. Receiving and reviewing proposals for all new academic programs, including emphases, concentrations, minors, majors, graduate, and special programs.  Receiving and reviewing proposals for new or revised courses or for program revisions that have resource needs that cannot be met by the proposing department and college, or have implications for long-range academic planning.

a. The review shall include consulting with the Chancellor, the Provost/Vice Chancellor and the academic dean of the proposing college regarding the availability of resources within the college to fund the proposal.

b. If it is determined that adequate resources are not available within the college, APC shall request that the Provost/Vice Chancellor forward to APC a report detailing available resources in the other academic colleges and in the non-academic units of the university.  The Provost/Vice Chancellor shall include recommendations on what available resources might be most appropriately used to fund the proposal.

c. The committee shall forward its recommendations to the Faculty Senate.

3. Formulating long range academic plans and reviewing externally generated academic planning initiatives for recommendation to the Faculty Senate.

4. Receiving and reviewing proposals to eliminate or suspend academic programs and forwarding its recommendations to the Faculty Senate.

The regular membership of the committee shall consist of nine full time faculty at the rank of Assistant Professor, Associate Professor or Professor, each with a minimum of four years experience at UW-L or tenured status. This membership shall include at least three representatives from each of the College of Liberal Studies and the College of Science and Health, and two representatives from the College of Business Administration.  Terms of membership shall be three years and be staggered so that three members complete their terms and are replaced each year. The committee shall elect its chairperson. If the committee is meeting as described in 4. above, then the membership of the committee shall be temporarily expanded (if necessary) in order to provide a representative from the program proposed for elimination.  Any temporary member shall have no designated administrative responsibilities and shall be selected through procedures established by the committee.
 

B. The Academic Policies and Standards Committee

Duties and responsibilities of the committee shall include:

1. Formulating and reviewing local policies and standards concerning admissions, advising, retention, advanced standing, probation, dismissal, readmission, the grading system, and graduation honors for undergraduate students.

2. Ensuring equitable application of standards by the undergraduate schools and colleges.

3. Supervising the administration of these standards and formulating procedures for hearing student appeals and petitions on academic matters not resolved by administrative offices of the university.

Membership of the committee shall consist of nine faculty members and three students. The faculty membership shall include at least three representatives from each of the College of Liberal Studies and the College of Science and Health, and at least one representative from the College of Business Administration.  The director of admissions and the registrar shall serve as an administrative consultant for the committee. The chancellor shall select an additional administrative consultant for the committee. The committee shall elect its chairperson.
 

C. The Academic Program Review Committee (Revised 2014)

Duties and responsibilities of the committee shall include:

1. Maintaining and updating the procedures and criteria used to review existing academic programs at UW-L.

2. Scheduling and conducting, in consultation with the provost/vice chancellor, the audit and review of academic programs, including review of newly implemented academic programs.

3. Reviewing the Faculty Workload Policy and monitoring its application.

Membership of the committee shall consist of nine faculty members and three students. The faculty membership shall include at least three representatives from each of the College of Liberal Studies and the College of Science and Health, and at least one representative from the College of Business Administration.  The provost/vice chancellor and the academic deans shall serve as administrative consultants to the committee. The committee shall elect its chairperson.

D. The Academic Technology Committee (Added 2012)

Duties and responsibilities of the committee shall include:

1. Studying and reporting to the Senate on issues related to information technology as it affects instruction, research and service.

2. Serving as a liaison between faculty and the office of Information Technology (ITS) to ensure that technology is responsive to faculty needs for instruction, research and service.

3. Reviewing and making recommendations to the Senate regarding ITS policies and procedures as they relate to faculty interests.

Membership of the committee will consist of nine faculty members.  The faculty membership shall include at least one member from each of the following: the College of Business Administration, the College of Liberal Studies, and the College of Science and Health.  The Assistant Vice Chancellor for Information Technology Services shall serve as an administrative consultant for the committee.  The committee shall elect its chairperson.

 
E. The Budget Review Committee

Duties and responsibilities of the committee shall include:

1.  Study and report to the senate on university budget decisions that affect instruction and research.

2.  Review annual budgets and report to the senate on trends in support for instruction.

Membership of the committee will consist of the seven representatives constituting the faculty membership of the Joint Planning and Budget Committee.  The committee will respond to direct charges from the Faculty Senate but will also be free to determine its own scope of study and review.  The committee will aim for maximum coordination with the university Joint Planning & Budget Committee.  The Vice-Chair of the Faculty Senate shall serve as convener and the committee shall elect its chairperson.
 

F. The Complaints, Grievances, Appeals and Academic Freedom Committee  (Revised 2014)

Duties and responsibilities of the committee shall include:

1. Hearing and acting upon complaints in accordance with UWS 6.01, UWL 6.01, UWS 13.01 and Section III of the Faculty Senate Bylaws. Complaints are allegations against a member of the faculty or instructional academic staff which allege conduct violating university rules or policies, or conduct adversely affecting the performance of the member's obligation to the university. Complaints unrelated to the academic function of the university, or for which separate procedures exist such as for charges of sexual or racial harassment, or complaints alleging illegal activities subject to civil penalties, shall not be considered by this committee unless requested by the chancellor. Complaints brought before the committee by action of the chancellor require that the chancellor or the chancellor's representative assume responsibility for prosecuting the charges.

2. Hearing and acting upon grievances in accordance with UWS 6.02, UWL 6.02, UWS 13.02 and Section III of the Faculty Senate Bylaws. Grievances concern personnel problems adversely affecting a member of the university community and involving a petition for redress either by or against a member of the faculty or instructional academic staff. Grievances claim personal harm from the action of another employee involving such matters as terms of appointment, promotion, retention, salary, work assignments, or other conditions of employment. The university employee initiating the grievance bears the burden of proof as the grievant and may, at his or her option, specify what would be considered remedial action.

3. Hearing appeals that request a review of a procedure, decision, or action of university administration, of an academic department, of any support unit, or any body of university governance other than the Faculty Senate or its committees that impacts on one or more members of the faculty or instructional academic staff, except when appeals concern dismissal, non renewal or lay-off decisions (see Hearing Committee). Appeals for review of an action of a senate committee shall be directed to the senate. A faculty member need not be adversely affected by an action to request a review. (For example, a professor could appeal revisions in his or her department's promotion criteria; a department could appeal a dean's decision to decline an offer of a contract to a candidate for a vacant position.) An appeal to CGAAF shall be filed only when other avenues for review are not available. Procedures established by CGAAF for hearing appeals shall be in accordance with Section III of the Faculty Senate Bylaws and shall follow procedures described in UWS and UWL 6.02 for hearing grievances. In particular, when an informal resolution cannot be reached, the appellant is responsible for preparing the appeal petition, documenting evidence, and securing witnesses; burden of proof rests with the appellant. The written formal appeal shall be filed within 30 days beyond the end of the semester during which the appealed action was taken.

4. Recommending corrective actions when needed, or issuing statements of admonishment or censure in cases where the committee determines that there have been actions contrary to the principle of academic freedom or deviations from fair and equitable application of due process.

5. Developing rules and procedures to assure fairness in the hearing of complaints, grievances, and appeals and communicating these to parties involved in hearings. Minimum guarantees of due process and procedure shall provide both parties to a dispute: a) written notice of hearing at least ten days prior to the hearing, b) the right to counsel and/or other representatives, c) timely access to documentary evidence, and the names of witnesses, d) the right to offer, confront, and cross-examine witnesses, e) the right to a copy of the official record of the proceedings, f) the right to written findings of fact and decision, and g) the right to a written account of all committee recommendations. While providing due process, the committee shall not be bound by common law or statutory rules of evidence. Hearings shall be held in accordance with Wisconsin Open Meeting Law (Sub IV, Chapter 19, Wisconsin Statutes).

Membership of the committee shall consist of nine tenured faculty members and six tenured alternates. Committee members and alternates shall be selected for three-year-terms with a third of the committee newly appointed each year. Members and alternates shall be appointed without regard to membership on other committees. Broad representation in committee membership shall be maintained with no more than one member and one alternate appointed from a single department. The IAS Liaison shall serve as a non-voting consultant in a case involving an IAS member. The committee shall elect its chairperson and a secretary to keep an official record of proceedings.

The committee may elect to hear particular complaints, grievances, or appeals by selecting a sub-committee of not fewer than seven members, which may, when necessary, include members selected from the panel of alternates. A sub-committee or the committee as a whole hearing any case shall not include representatives of departments of persons party to the complaint, grievance, or appeal or otherwise having direct personal involvement in the issue before the committee. The sub-committee shall include a chairperson and a secretary and consist only of members who can be in constant attendance at all meetings where evidence or testimony relating to the particular complaint, grievance, or appeal is heard. Findings, decisions, and recommendations of the sub-committee shall become official actions of the Complaints, Grievances, Appeals, and Academic Freedom Committee.


G. The Consultative Layoff Committee

Duties and responsibilities of the committee shall include:

1. Consulting with the chancellor on financial emergencies in which faculty layoffs are anticipated as prescribed in UWS 5.

2. Participating in any decision regarding potential program curtailment, in accordance with UWL 5.05 - 5.08.

3. Representing the faculty before the board of regents if a state of financial emergency is declared, as detailed in UWS 5.04 - 5.06.

Membership of the committee shall consist of nine full-time tenured faculty members, each with a minimum of four years experience at the University of Wisconsin - La Crosse. The faculty membership shall include appropriate representation from the various faculty ranks with minimums of three members from each of the College of Liberal Studies and the College of Science and Health, and one member from the College of Business Administration.  The committee, its chairperson, and alternates to the committee shall be selected by the Faculty Senate. This responsibility shall not be delegated to any other committee or person. Terms of membership shall be three years and be staggered so that three members retire and are replaced each year. Alternates shall be chosen representative of the appropriate rank, college, and term of appointment as vacancies occur.
 

H. The Faculty Development Committee (Revised 2012)

Duties and responsibilities of the committee shall include the following, with the exception of faculty sabbatical leave proposals:

1. Advocating for the initiation, development, and implementation of funding programs concerned with improvement of instruction and faculty development.

2. Establishing and reporting on priorities for faculty development and improvement of instruction programs.

3. Establishing written screening and selection procedures, and providing guidelines for grant proposals related to improvement of instruction and faculty development.

4. Reviewing, screening, and approving for funding proposals, which are related to the improvement of instruction and faculty development and forwarding the results of this review to the Office of the Provost.

Membership of the committee shall consist of nine faculty members. Members of the faculty who submit proposals during a given year shall not be members of the committee during that year. A representative from the provost/vice chancellor's office shall serve as an administrative consultant to the committee.  The committee shall elect its chairperson.
 

I. The General Education Assessment Committee (Added 2011)

Duties and responsibilities of the committee shall include:

1. Reporting directly to the General Education Committee.

2. Coordinating and monitoring the assessment of General Education courses by

(a) Ensuring that all General Education courses being taught are assessed on a cycle determined by the GE committee.

(b) Ensuring that assessment instruments are appropriate for their intended uses.

(c) Assisting departments in the development and improvement of appropriate assessment instruments.

(d) Supervising ongoing assessment reporting in order to support and record General Education assessment activities.

(e) Compiling assessment results at the end of each academic year.

3. Submitting an annual report on General Education course assessment activities to the General Education Committee.

4. Gathering other General Education course assessment information as requested by the General Education Committee. 

Membership of the committee shall consist of seven faculty members with at least one representative from the College of Business Administration, at least two representatives from the College of Science and Health, and at least three representatives from the College of Liberal Studies.  The UW-L Assessment Coordinator shall serve as an administrative consultant to the committee.  Consecutive appointments may be allowed for up to four years and when possible, to ensure continuity, no more than two members shall be replaced each year.  The committee shall elect its chairperson. 


J
. The General Education Committee (Revised 2012)

Duties and responsibilities of the committee shall include:

1. Coordinating general education curricula.

2. Conducting a systematic review of the General Education Program by examining existing courses on a regular, rotating basis, and recommending curricular changes.

3. Reviewing and approving proposals for curricular changes in general education, including changes resulting from revisions of existing courses and proposals for admitting additional courses into the program after these courses have been approved by the Undergraduate Curriculum Committee.

4. Evaluating general education proposals within the established program structure, taking into consideration the needs of students and of society, the mission of the university, the necessity for quality general education, and the goals of the program.

5. Consulting formally with the academic departments about coordination of the General Education Program by informing chairpersons in writing of proposals being considered that relate to their programs and by providing adequate opportunity for departments to be heard prior to committee and senate action on such proposals.

6. Approving existing specific foreign languages offered as appropriate to the General Education Program.

7. Studying different models of interdisciplinary courses, determining their appropriateness for general education, and encouraging faculty to develop such courses.

8. Monitoring the development and application of methods for assessing the proficiency of students' skills to ensure that waivers of required skills courses, with or without retroactive credit, are appropriately granted.

9. Encouraging the development of additional writing emphasis courses, monitoring their availability and systematically reviewing them according to established guidelines.

10.  Authorizing substitutions or waivers for individual students in the General Education Program.

Membership of the committee shall consist of nine faculty and one student appointed annually by the Student Association. Consecutive appointments may be allowed for up to five years.  The faculty membership shall include at least two representatives from each of the College of Liberal Studies and the College of Science and Health, and at least one representative from the College of Business Administration.  One alternate shall be provided for each appointed member, and so far as possible, representation of appointed members and alternates shall be rotated with respect to departments and schools.  The provost/vice chancellor, the registrar, and the academic deans shall serve as administrative consultants to the committee. The committee shall elect its chair.
 

K. The Graduate Council (The Graduate Policies Committee) (Revised 2011)

Duties and responsibilities of the committee shall include:

1. Establishing, in consultation with departments and/or colleges, academic standards pertaining to graduate study, including policies for graduate student admission, honors recognition, retention, probation, dismissal and readmission.

2. Determining the procedures and criteria for selecting members of the graduate faculty and annually approving an updated roster of members of the graduate faculty.

3. Formulating procedures for hearing graduate student appeals and petitions on academic policy matters not resolved by administrative offices of the university.

4. Studying long-range issues related to any aspect of graduate studies and recommending how and by whom these issues should be addressed.

Membership of the committee shall consist of nine graduate faculty.  The faculty membership shall include at least one representative from each of the College of Science and Health, the College of Business Administration, and the College of Liberal Studies.  At least one representative from each college shall be either a graduate program director or a member of a department participating in a graduate program. In addition, the chair of the graduate curriculum committee, and two graduate students shall serve as members. The academic deans or their designated appointees, the associate vice chancellor for academic affairs, and the registrar shall serve as administrative consultants to the committee. The committee shall elect its chairperson.


L. The Graduate Curriculum Committee 
(Revised 2012)

Duties and responsibilities of the committee shall include:

1. Receiving, reviewing and acting on proposals for curricular changes from academic departments and graduate programs.

a.    Evaluating curricular proposals by an established set of criteria.

b.    Ensuring that curricular proposals have been vetted through formal consultation with the academic departments, graduate programs, and the Academic Program Review Committee or other curricular approval committees.

2. Informing department chairpersons/program directors, in writing, of proposals being considered, thus providing adequate opportunity for departments/programs to be heard prior to committee and senate action on such proposals.

3. Publishing the agenda of regularly scheduled meetings in a university-wide communication outlet.

Membership of the committee shall consist of nine members of the graduate faculty and three graduate students. The faculty membership shall include at least the following numbers of representatives from each of the following academic units: two from the College of Liberal Studies, four from the College of Science and Health, and one from the College of Business Administration.  Each student member shall represent one of these academic units.  The provost/vice chancellor, registrar, director of university graduate studies, director of the library and academic deans shall serve as administrative consultants to the committee.  The committee shall elect its chair.


M. The Hearing Committee 
(Revised 2014)

Duties and responsibilities of the committee shall include:

1. Hearing dismissal cases as described in UWS 4 and also in accordance with the following conditions:

a.  In relation to UWS 4.01, "just cause" for a dismissal shall be related, directly and substantially, to the fitness of the faculty member's professional capacity as a teacher, researcher or artist. If the concept of "moral turpitude" is applied to the case, the standard to be used shall not be that the moral sensibilities of persons in the particular community have been affronted. The standard shall be behavior that would evoke condemnation by the academic community generally. If the charge is incompetence, the testimony should include that of teachers and other scholars, either from this or from other institutions.

b. In relation to UWS 4.02,

i.) Whenever the chancellor notifies a faculty member of a complaint which might lead to dismissal, the member may seek information and assistance from an ombudsperson as specified in Section III of the Faculty Senate Bylaws. Timely allowance is to be made for such consultation prior to the chancellor's informal discussion of the complaint with the faculty member.

ii.) If dismissal proceedings are to be undertaken, the Hearing Committee shall be informed by the chancellor. The Hearing Committee shall solicit from the faculty member his/her opinion of the charges and whether he/she intends to request a hearing.

iii.) If the faculty member requests a hearing, the Hearing Committee may, with the consent of the parties concerned, hold joint pre-hearing meetings with the parties in order to (i) simplify the issue, (ii) effect stipulations of facts, (iii) provide for the exchange of documents or other information, and (iv) achieve such other appropriate pre-hearing objectives as will make the hearing fair, effective, and expeditious.

c. In relation to UWS 4.03, this hearing committee shall operate not only as the hearing agent for the board, but also as the hearing agent for the faculty.

d. In relation to UWS 4.06,  

i.) The faculty member shall be afforded an opportunity to obtain necessary witnesses and documents or other evidence. The administration shall cooperate with the hearing committee in securing witnesses and making available documents and other evidence.

ii.) The faculty member and the administration shall have the right to confront and cross examine all witnesses. Where the witnesses cannot or will not appear at the hearing, but the committee determines that the interests of justice require admission of their statements, the committee shall identify the witnesses, disclose their statements, and if possible, provide for interrogatories.

iii.) Before the close of the hearings, the committee shall give opportunity to the faculty member or his/her advisor and/or counsel and chancellor or his/her representative to present oral arguments. If written briefs would be helpful, the committee may request them.

iv.) Public statements and publicity about the case by either the faculty member or administrative officers, except for simple announcements covering the time of the hearing and similar matters, shall be avoided so far as possible until these proceedings and considerations by the governing board of the institution have been completed.

e. In relation to UWS 4.07, 

i.) Prior to determining penalty for the charges made against the faculty member, the Hearing Committee shall determine the truth of the charges. An affirmative vote of two-thirds or more of the members hearing the case shall be required to decide which, if any, charges are true. A lesser vote shall be reported to the chancellor with a recommendation for dismissal of the charges.

ii.) If the committee determines that any charge is true, the committee shall then determine the penalty if any.

iii.) The committee shall recommend dismissal only if seven or more members vote affirmatively that the charge(s) justify dismissal of the faculty member.

iv.) If the committee determines that the charges justify imposition of a severe sanction, it shall specify the sanction. It shall then vote on the imposition of that sanction. That specific sanction shall be recommended to the chancellor only if six or more members vote for that sanction. A severe sanction would, for instance, be suspension without pay for a stated period, or a reduction in pay for a stated period.

v.) If the committee determines that the charges justify imposition of a minor penalty, it shall specify the sanction. It shall then vote on the imposition of that sanction. That specific sanction shall be recommended to the chancellor only if five members or more vote for that sanction. A minor sanction would, for instance, be a reprimand.

vi.) If the committee has decided the charge(s) is true, it might decide that no penalty should be imposed. This decision requires a majority vote. Reasons should accompany such a recommendation to the chancellor.

f. In relation to UWS 4.08 (2) and under circumstances described therein, the committee/chancellor shall then reconsider, taking into account the stated objections of the board and receiving new evidence if necessary.

g. In relation to UWS 4.09, the Hearing Committee is the appropriate committee for the chancellor to consult. The committee shall transmit its recommendation to the chancellor. The committee shall also inform the faculty member concerned of its recommendation.

2. Hearing non-renewal appeals as described in UWS 3.08, and UWL 3.08.

3. Hearing layoff appeals as described in UWS 5.11, UWL 5.11, and UWL 5.12.

4. Hearing dismissal cases for instructional academic staff as described in UWS 11.03 (2).

5. Developing additional rules and procedures to assure fairness in hearings, and communicating these to faculty and instructional academic staff directly involved in these hearings.

Membership of the committee shall consist of nine full-time tenured faculty members who are not department chairpersons.  The members shall be chosen by the Committee on Faculty Committees after all other committees have been chosen regardless of committee or senate membership. Terms of membership shall be three years, staggered so that three members retire and are replaced every year. Each member of the committee shall have a first alternate and a second alternate, chosen for a concurrent term. The alternates will serve in case of resignation (so as to complete the three-year term) or as a temporary replacement for a member who is unable to serve or who is disqualified from a hearing through procedures established by the committee. The IAS Liaison shall serve as a non-voting consultant in a case involving an IAS member. The committee shall elect its chairperson and a secretary to keep an official record of proceedings.

The chairperson elected shall continue to be chairperson for any cases and for the duration of such cases as are initiated in that academic year. Other committee members shall continue beyond their three years until the termination of hearings and reports in any cases which they have been hearing during their three-year terms. Newly appointed members shall participate only in hearings initiated during their terms of office unless alternates are no longer available as replacements for resignations, disqualifications, or extended illnesses in cases being heard at the time the new members are appointed. In such cases new members or other temporary appointees may become replacements with the consent of both parties. Members deeming themselves disqualified for bias or interest shall remove themselves from a case, either at the request of a party or on their own initiative. Each party shall be permitted to remove a maximum of two committee members without stated cause. Each party may also request that additional committee members be removed for cause; the validity of the challenge will be determined by the committee. The number of replacements to the committee shall be governed so as to maintain an active nine-member body.
 

N. The Instructional Academic Staff Committee  (Revised 2014)

Duties and responsibilities of the committee shall include:

1.  Studying, developing, and recommending policies and procedures used in the university concerning salary, position types and titles, promotion, workload, and general working conditions for Instructional Academic Staff.

2.  Studying, developing, and making recommendations regarding the implementation in the university of such policies and procedures.

3.  Collecting and disseminating information on such policies and procedures and their implementation in the university.

Membership of the committee shall consist of nine members of the faculty and shall include at least three representatives from each of the College of Liberal Studies and the College of Science and Health and two representatives from the College of Business Administration.  Committee membership may include Ranked Faculty but no more than one Ranked Faculty member from each college.  The committee shall elect its chairperson.
 

O. The Instructional Academic Staff Promotion Committee (IAS-PC) (Added 2011, Revised 2014)

Duties and responsibilities of the committee shall include reviewing promotion files subject to the following rules of operation:  

1. The committee members shall use the general performance and achievement criteria that are described in the “Guide to Instructional Academic Staff Promotion” (the most current version of which is posted on the IAS website http://www.uwlax.edu/facultysenate/committees/ias/pages/Promotion.html).  In addition to teaching, the criteria include service and/or professional development, creative activity, or scholarship. The committee shall provide guidelines for the submission of departmental criteria and other data supporting candidacy for promotion. Following the establishment of rules and procedures and prior to submission of candidate applications, the IAS Liaison shall hold a meeting for eligible candidates to describe the promotion process. The Instructional Academic Staff Promotion Committee, via the IAS Liaison, shall publicize this meeting in the Campus Connection.

The members shall give fair and full consideration to all relevant materials that are presented on the candidate's behalf.  A written unpublished record of the deliberations shall be maintained. The unpublished records shall be destroyed at termination of the committee year or after resolution of all appeals.

2. Within seven days of the committee’s decision on a candidate for promotion, the chairperson of the committee shall communicate the decision in writing to the candidate and to the appropriate department chairperson.  A candidate who is not recommended for promotion shall receive the reasons for the negative decision as part of this written notification.

3. Within 7 days of receiving the written reasons for a negative decision, the candidate may, by writing to the Instructional Academic Staff Promotion Committee chair, appeal the committee recommendation. An appeal review shall take place within 14 days of the filing date. The IAS member shall be given at least 7 days notice of such review. The burden of proof in such an appeal shall be on the IAS member, and the scope of the review shall be limited to the question of whether the decision was based in any significant degree upon one or more of the following factors, with material prejudice to the individual:

a. Conduct, expressions, or beliefs that are constitutionally protected, or protected by the principles of academic freedom, or

b. Factors proscribed by applicable state or federal law regarding fair employment practices, or

c. Improper consideration of qualifications for promotion. For purposes of this section, "improper consideration" shall be deemed to have been given to the qualifications of a IAS member in question if material prejudice resulted because of any of the following:

                                                              i.      The procedures required by rules of the faculty or board were not followed, or

                                                            ii.      Available data bearing materially on the quality of performance were not considered, or

                                                          iii.      Unfounded, arbitrary or irrelevant assumptions of fact were made about work or conduct.

Written notice of the results of the appeal shall be transmitted to the candidate and appropriate department chair within seven days.

4. The committee shall provide the provost a list of those recommended and not recommended for promotion, and the results of any appeals. Separate lists shall be provided for each series title. 

Membership of the committee shall consist of 7 members of the faculty selected by the Faculty Senate to be representative of the colleges/divisions and should include at least one representative from each college.  These members shall be IAS at the Senior Lecturer or Clinical Associate Professor level or tenured ranked faculty at the Associate Professor level (or higher), with the ultimate goal of IAS holding the majority membership of this committee.


P. The International Education Committee

Duties and responsibilities of the committee shall include:

1.  Establishing, maintaining, and updating the procedures and criteria used to review proposals for offering credit-generating courses or programs of study at foreign or international sites.  The committee shall publicize the standards used to determine if awarding academic credit is appropriate.

2.  Receiving and reviewing all proposals for offering credit-generating courses or programs of study at foreign or international sites provided the proposed offering has been approved by the appropriate department(s) and dean(s).  The review shall provide for consultation with the Office of International Education.  Upon approval by the committee, the proposal shall be forwarded to the appropriate curriculum committee (or dean in the case of umbrella course topics) for further review.

3.  Reviewing the International Studies (INS) minor program and courses with the INS prefix.  The committee shall receive and review all proposals for revisions in the requirements for the INS minor and all proposals for new or revised courses with the INS prefix.  The review shall provide for consultation with the Director of the International Studies Curriculum.  Upon approval by the committee, the proposal shall be forwarded to the Dean of the College of Liberal Studies and to the Undergraduate Curriculum Committee for further review.

4.  Advising the Director of the Office of International Education and other administrative authorities and university committees in the development, application, and evaluation of policies and procedures for global education programs.

5.  Providing for the periodic review and assessment of the university's international education programs, policies, and procedures.  The areas reviewed shall include both credit and non-credit study tours, foreign study and exchange programs, and international student issues.

6.  Receiving annual reports on the number of international students enrolled at UW-L, the number of UW-L students participating in global education programs, and the number of international education opportunities for UW-L faculty and staff.

7.  Meeting with the International Student Organization and the Director of the Office of International Education to discuss issues regarding the needs of international students.

Membership of the committee shall consist of nine faculty members, one academic staff member chosen by the Academic Staff Council, and three students.  The faculty membership shall include at least two  representatives from each of the College of Liberal Studies and  the College of Science and Health, and at least one representative from the College of Business Administration.  The student membership shall include at least one representative from the International Student Organization.  The Director of the Office of International Education and the Director of the International Studies Curriculum shall serve as nonvoting consultants to the committee.  The committee shall elect its chairperson.  A committee member shall abstain from voting on the approval of any proposal to offer courses or programs of study at international sites if the committee member or the committee determines that the proposal presents a conflict of interest for the committee member.

Q. The Joint Promotion Committee

Duties and responsibilities of the committee shall include reviewing promotion files subject to the following rules of operation:

1. The committee members shall use the general performance and achievement criteria that are described in "A Guide to Faculty Promotions and Portfolio Development at UW-La Crosse" (the most current version of which is posted on the HR website http://uwlax.edu/hr/promo-resources.htm). Criteria include teaching, research, professional and public service, and contributions to the university. The committee shall provide guidelines for the submission of departmental criteria and other data supporting candidacy for promotion. Following the establishment of rules and procedures and prior to submission of candidate application, the Joint Promotion Committee shall hold a meeting for eligible candidates to describe the promotion process. The Joint Promotion Committee shall publicize this meeting in the Campus Connection.

The members shall give fair and full consideration to all relevant materials that are presented in the candidate's behalf. The joint committee shall make promotion recommendations to the chancellor. A written unpublished record of the deliberations shall be maintained. The unpublished records shall be destroyed at termination of the committee year or after resolution of all appeals.

2. Within seven days of the committee's decision on a candidate for promotion, the chairperson of the committee shall communicate the decision in writing to the candidate and to the appropriate department chairperson. A candidate who is not recommended for promotion shall receive the reasons for the negative decision as part of this written notification.

3. Within 7 days of receiving the written reasons for a negative decision, the candidate may, by writing to the Joint Promotion Committee chair, appeal the Joint Promotion Committee recommendation.  An appeal review shall take place within 14 days of the filing date.  The faculty member shall be given at least 7 days notice of such review.  The burden of proof in such an appeal shall be on the faculty member, and the scope of the review shall be limited to the question of whether the decision was based in any significant degree upon one or more of the following factors, with material prejudice to the individual:

(a) Conduct, expressions, or beliefs that are constitutionally protected, or protected by the principles of academic freedom, or

(b) Factors proscribed by applicable state or federal law regarding fair employment practices, or

(c) Improper consideration of qualifications for promotion.  For purposes of this section, "improper consideration" shall be deemed to have been given to the qualifications of a faculty member in question if material prejudice resulted because of any of the following:

1. The procedures required by rules of the faculty or board were not followed, or

2. Available data bearing materially on the quality of performance were not considered, or

3. Unfounded, arbitrary or irrelevant assumptions of fact were made about work or conduct.

Written notice of the results of the appeal shall be transmitted to the candidate and appropriate department chair within seven days.

4. The joint committee shall provide the chancellor a list of those recommended and not recommended for promotion, and the results of any appeals.  Separate lists shall be provided for each rank.

Membership of the committee shall consist of the provost/vice chancellor, the three academic deans, and 12 professors, representing the range of academic fields, selected by the senate. Terms of service for the faculty members shall be three years, with four of the faculty members being replaced each year. Members shall be appointed in the fall without regard to membership on other committees, with new committee members replacing the former ones on October 1. The committee shall elect its chairperson.
 

R. The Library Committee

Duties and responsibilities of the committee shall include:

1. Studying and recommending means of improving library services.

2. Providing liaison between faculty and library staff regarding policy-related issues.

Membership of the committee shall consist of nine faculty members, one of whom shall be the chairperson of the library department, and three students, one of whom shall be a graduate student.. The faculty membership shall include at least  two representatives from each of the College of Liberal Studies  and the College of Science and Health, and at least one representative from the College of Business Administration.  Consecutive appointments may be allowed for up to five years: however, at least three faculty members shall be newly appointed each year.  The director of the library shall serve as an administrative consultant to the committee.  The committee shall elect its chairperson.



S. The Promotion Tenure and Salary Committee

Duties and responsibilities of the committee shall include:

1. Studying and recommending policies and procedures used in the university concerning salary, promotion, and tenure.

2. Collecting and disseminating information on procedures employed within the university in matters concerning promotion, tenure, and salary.

Membership of the committee shall consist of nine faculty members, none of whom shall be members of the academic staff.  The committee shall elect its chairperson.



T. The Research and Grants Committee

Duties and responsibilities of the committee shall include:

1. Establishing written guidelines and screening and selection procedures for research proposals.

2. Establishing written procedures for evaluating and ranking research proposals.

3. Receiving and evaluating research proposals from members of the faculty.

4. Apportioning institutional funds for research and informing grant recipients of their awards.

5. Providing applicants who did not receive grant money reasons for denial.

6. Advising the coordinator of gifts and grants in the solicitation of grant monies.

7. Providing the UW-L Foundation with a list of committee faculty members from which it may select advisory members for its Grants and Review Committee.

Membership of the committee shall consist of the provost/vice chancellor (or his/her designated representative) and nine faculty members. Members of the  faculty who submit research proposals during a given year shall not be members of the committee during that year. The coordinator of gifts and grants shall serve as an administrative consultant to the committee for grants advisory purposes. The committee shall elect its chair.
 

U. The Scholarship and Awards Committee

Duties and responsibilities of the committee shall include:

1. Screening applications for scholarships and awards and recommending their recipients.

2. Providing the UW-L Foundation with a list of committee faculty members from which it may select advisory members for its Scholarship Committee.

Membership of the committee shall consist of nine faculty members and three students. The Executive Director of the UW-L Foundation shall serve as an administrative consultant to the committee. The committee shall elect its chairperson.
 

V. The Undergraduate Curriculum Committee (Revised 2012)

Duties and responsibilities of the committee shall include:

1. Determining curricula for students in the various academic programs.

2. Receiving proposals for all undergraduate curricular changes from the various academic departments.

3. Informing department chairpersons/program directors, in writing, of proposals being considered thus providing adequate opportunity for departments/programs to be heard prior to committee and senate action on such proposals.

4. Evaluating curriculum proposals by a hierarchical set of criteria, taking into consideration the needs of students and of society, the mission of the university, the necessity for quality programs, and the ability of the department and college to meet the resource needs of the proposal.

5. Coordinating the various curricula through formal consultation with the academic departments.

6. Publishing the agenda of regularly scheduled meetings in the university newsletter.

8. Authorizing substitutions or waivers for individual students in academic programs other than the General Education Program.

Membership of the committee shall consist of nine faculty members and three students. The faculty membership shall include at least three representatives from each of the College of Liberal Studies and the College of Science and Health and at least one representative from the College of Business Administration.  The Committee on Faculty Committees shall rotate representation with respect to departments and schools, and so far as possible shall provide alternates for each appointed member. The provost/vice chancellor, registrar, director of the library and academic deans shall serve as administrative consultants to the committee. The committee shall elect its chair.
 

W. The Undergraduate Research Committee

Duties and responsibilities of the committee shall include:

1. Establishing written evaluation procedures and criteria for funding undergraduate research proposals.

2. Establishing written procedures for applying for undergraduate research funds.

3. Publicizing the availability of undergraduate research funds and the procedures for applying for those funds.

4. Receiving and evaluating research proposals from undergraduate students.

5. Apportioning institutional funds for undergraduate research.

6. Advising the coordinator of gifts and grants in the solicitation of grant monies to support undergraduate research.

7. Planning and conducting an annual Undergraduate Research Day, as well as other means of disseminating undergraduate research results.

Membership of the committee shall consist of nine faculty members and two student members.  Terms of service for the faculty members shall be three years.  There shall be no more than four faculty members from any of the College of Business Administration, the College of Liberal Studies, or the College of Science and Health.  Student members shall be selected from students who have received research funding from the committee in previous years.  Students who submit research proposals during a given year shall not be members of the committee during that year.  The coordinator of gifts and grants shall serve as an administrative consultant to the committee for grants advisory purposes.  The committee shall elect its chairperson.