Committee on Academic Policies and Standards (CAPS)

DRAFT:  Minutes for  5/7/04

Faculty Members Present: Jac Bulk, Mark Headington, Adrienne Loh, Marc Rott, Barry Schockmel

Student Members Present: none

Members Absent: Susan Crutchfield, Larry Golba, Mike Haupert,, Sharon Jessee, Angie Murphy, Jason Savatski, Rob Wolf

Guests/Consultants: Amelia Dittman (CBA), Kathy Elgin (CLS), Carla Burkhardt (SAH), Guy Herling (EESHR), Sandy Keller (EESHR), Chris Bakkum (CLS), Diane Schumacher (Registrar), Dean Stroud (Provost’s Office)

1.       The meeting was called to order at 3:35 pm.

2.       Minutes from the 4/23/04 meeting were approved (5/0/0).

3.       General discussion of 1 credit/week policy for J, May term classes.  It was noted that by having May term become part of Summer session, the May session will be excluded from this policy.  This is probably a good topic for discussion for next year’s CAPS committee.  Diane noted that since 1999 there have been 12 requests for waivers of this policy (one denied, four approved on a permanent basis, seven approved on a one-time basis).  On average there are ~30 courses offered in J term, and monitoring of the policy is manually performed in the Registration office.  Committee members felt that it is important to involve the campus in a discussion of the 1 week/credit policy prior to implementing any changes, and that it is probably worthwhile finding out which courses/departments are likely to be most impacted if the policy were also enforced for Summer session. 

4.       Point of information from Chair: he was contacted by the Provost’s office concerning the mechanism by which students are informed of the results of their appeals before CAPS.  A student apparently was unhappy about that mechanism.  After some discussion, it was agreed that the College office representatives will talk with each other about sensitive ways to inform students of the results of the CAPS votes, but that the mechanism did not produce systematic problems.

5.       Motion (Bulk):  Go into closed session to consider personal information of students (seconded by Headington).  A voice vote was taken.  Motion carries 5/0/0.

6.       The Committee heard an appeal (EESHR) for a waiver of acceptance of off-residence credits in place of a failed course sue to medical reasons:

Student "AA"                              Approved                     5-0-0 (student did not appear)

7.       The meeting was adjourned at 5:05 pm. 

Respectfully submitted, Adrienne Loh