Committee on Academic Policies and Standards (CAPS)

Minutes for 10/08/04


Faculty Members Present: Susan Crutchfield, Mike Haupert, Mark Headington, Adrienne Loh (Chair), Gary MacDonald, Marc Rott, Bill Wehrs, Marcie Wycoff-Horn

Student Members Present: Emily Kruger

Members Absent: Ryan Kockler

Members Excused:  Jac Bulk

Guests/Consultants: Jan VonRuden (Registrar’s Office), Guy Herling (EESHR), Bob Hoar (Admissions Task Force), Dean Stroud (Provost’s Office)


1.  The meeting was called to order by chair Loh at 12:05 pm.


2.  The minutes from the 9/24/04 meeting were unanimously approved.


3.  Old Business

            a.  The word “should” in the summer session policy should be interpreted as meaning “must.”


            b.  Discussion of summer session policy appeals

Loh suggested the committee concentrate on two areas of concern:


·        should we offer permanent and/or one-time only waivers?

·        should we allow program-wide and/or individual unit waivers?


After much debate, it was agreed that the committee would allow appeals on a course-by-course or group basis (grouping together courses with similar reasons for the appeal); and on a one-time only or longer-term basis (exact time limit as yet to be decided). 

It was also agreed that the appeals should be screened by the relevant department chair and dean, though it was not yet decided whether a negative screening at either level would preclude access to a CAPS hearing.  Generally, the committee felt that department chairs should have veto power, but deans should not.  This discussion will continue next meeting.  It was also generally agreed that while chairs and deans should be involved in the process, the committee will not require anyone’s presence at an appeal;  written appeals alone may suffice.

The committee recommended an official waiver request form be generated, and that the written component of the appeal include a completed form as well as a letter from the person with relevant oversight--e.g., the professor if it is an appeal for an individual course, the department chair or program head if a group request is being made.  The letter should describe how compliance with the new summer session policy would hinder instruction and/or prevent the unit from best serving its students.  Loh will draft a request form for discussion at the next meeting.

Wehrs urged that we study the effect of the new policy on enrollment targets, since increased enrollment was the new policy’s rationale.  Discussion ensued on how to gather the data needed to conduct such a study.  VonRuden explained that her office is creating new section numbers for its summer session courses in order to track enrollments in the different sessions.


4.  The meeting was adjourned at 1 pm.


Respectfully submitted,


Susan Crutchfield

Approved 10/29/04