September 13, 2004
TO: Dave Koster, Convener
Articles & By-laws Committee
FROM: Bruce Riley, Chair
RE: Committee Charge for 2004-05 Academic Year
This memo is intended to serve as the initial charge letter to the Articles & By-laws Committee for the 2004-05 academic year. As the convener of the Committee, it is your responsibility to arrange, as soon as feasible, an organizational meeting, the primary purpose of which is to elect a chairperson and a secretary. Please share this memo with the committee members either at the organizational meeting or, if you prefer, prior to that meeting.
Each faculty committee is expected to promptly provide the Senate office (5-8018) the results of the election of officers and any changes in committee membership. Regarding the latter item, the committee chairperson should carefully review the policies on committee attendance and the role of alternates on pgs. 10-11, of the 8-27-01 Articles & By-laws materials distributed by Jennifer Wilson's office. Following recent practice, we are asking that the committee secretaries e-mail the meeting minutes to Sibbie Weathers, ( firstname.lastname@example.org) so that the minutes can be quickly posted at the Senate Web site. At the end of the academic year, the committee chair should submit a report on the activities of the Articles & By-laws Committee for that year.
The Articles & Bylaws Committee is a committee that plays an important role in effective faculty governance, with that importance underscored by the fact that the At-large member (Peg Maher) of the Senate Executive Committee serves as a voting member. The small size of the committee permits focused deliberation on key aspects of how the faculty should be organized and operate to achieve effective university governance.
The duties and responsibilities of the committee shall include:
- Conducting an annual review of the faculty senate bylaws and forwarding recommended changes to the faculty senate.
- Conducting periodic reviews of the Articles of Organization and forwarding recommended changes to the chairperson of the faculty senate.
- Providing appropriate phrasing for bylaw changes proposed to the faculty senate from other sources.
Membership of the committee shall consist of five faculty members, one of whom shall be the at-large member of the senate executive committee.
In addition to the committee’s normal duties, I ask that the committee consider and report on the following special charge:
· Develop and present to the senate during the fall of 2004 appropriate bylaw language to govern the Teacher Education Governing Council (TEGC) that was approved at the February 12, 2004, faculty senate meeting. In addition, because of the role the General Education Program plays in the education of future teachers, consider the inclusion of a representative from the General Education Committee as a consultant on the TEGC (the SEC, the Director of Teacher Education, and the Director of General Education all support this inclusion).
· Review the SEC recommendation that the membership of the Budget Review Committee be changed from “five faculty members including the Vice Chair of the SEC” to “the faculty members of the Joint Planning and Budget Committee,” and present a bylaw change to the senate during the fall of 2004 as necessary.
· Review election committee bylaw IX.E. relative to the inclusion of all instructional academic staff under Faculty Senate representation.
· Develop and present to the senate appropriate bylaw language to govern the Review of Administrative Offices Committee which was approved at the May 8, 2003, faculty senate meeting. Consult with the (ad hoc) Committee for the Audit & Review of Administrative Offices on bylaw issues.
If you have questions or concerns regarding the charge, please contact me at any time during the year. Instead of target dates for receipt of reports, I propose to ask each chair to talk with me in order to schedule dates for the Senate to review the results of the charges.
Finally, if the Senate Executive Committee or I can assist your committee in any way during the year, please do not hesitate to ask.