August 26, 2005
TO: Dave Koster, Convener
Articles and By-laws Committee
FROM: Carmen Wilson, Chair
RE: Committee Charge for 2005-2006 Academic Year
This memo is intended to serve as the initial charge letter to the Articles and By-laws Committee for the 2005-06 academic year. As the convener of the committee, it is your responsibility to arrange, as soon as feasible, an organizational meeting, the primary purpose of which is to elect a chairperson and a secretary. Please share this memo with the committee members either at the organizational meeting or, if you prefer, prior to that meeting.
Primary responsibilities of the chairperson include:
o promptly informing the Senate office (5-8018) the results of the election of officers and any changes in committee membership.*
o organizing and conducting meetings.
o completing a year end report on the ABL activities to be submitted to the Senate Office no later than May 31, 2006.
*The committee chairperson should carefully review the policies on committee attendance and the role of alternates on pgs. 10-11, of the 8-27-01 Articles & By-laws materials distributed by Jennifer Wilson's office.
Primary responsibilities of the secretary include:
o recording minutes of each meeting.
o sending meeting minutes to Sibbie Weathers (email@example.com) so that the minutes can be posted on the faculty senate website.
In the event the committee chooses to rotate secretarial duties, please designate one person to be responsible for e-mailing the meeting minutes to Sibbie Weathers. Sibbie has already created an email distribution list of committee members which includes Sibbie to facilitate communication with faculty senate.
The Articles & By-laws Committee is a committee that plays an important role in effective faculty governance, with that importance underscored by the fact that the At-large member (Joyce Shanks) of the Senate Executive Committee serves as a voting member. The small size of the committee permits focused deliberation on key aspects of how the faculty should be organized and operate to achieve effective university governance.
The duties and responsibilities of the committee shall include:
- Conducting an annual review of the faculty senate bylaws and forwarding recommended changes to the faculty senate.
- Conducting periodic reviews of the Articles of Organization and forwarding recommended changes to the chairperson of the faculty senate.
- Providing appropriate phrasing for bylaw changes proposed to the faculty senate from other sources.
Membership of the committee shall consist of five faculty members, one of whom shall be the at-large member of the senate executive committee.
In addition to the committee’s normal duties, I ask that the committee consider and report on the following special charges:
o Subject to further Senate input, review Articles and Bylaws recommending changes to accommodate the elimination of the College of EESHR to ensure adequate program representation across colleges.
o Review election committee bylaw IX.E. relative to the inclusion of all instructional academic staff under Faculty Senate representation.
o Develop and present to the senate appropriate by-law language to govern the Instructional Academic Staff Committee.
o Develop and present to the senate appropriate by-law language to designate the vice-chair of senate executive committee as the convener of the Budget Review committee, with the committee electing its chair.
Please plan to submit a report on the revised Articles and By-laws to faculty senate no later than April 20, 2006. If you have questions or concerns regarding these charges, please contact me at any time during the year.
Finally, if the Senate Executive Committee or I can assist your committee in any way during the year, please do not hesitate to ask.