August 25, 2005
TO: Steve Senger, Convener
Budget Review Committee
FROM: Carmen Wilson, Chair
RE: Committee Charge for 2005-2006 Academic Year
This memo is intended to serve as the initial charge letter to the Budget Review Committee for the 2005-06 academic year. As the convener of the Budget Review Committee it is your responsibility to arrange as soon as feasible an organizational meeting, the primary purpose of which is to elect a chairperson and a secretary. Please share this memo with the committee members either at the organizational meeting or, if you prefer, prior to that meeting.
Primary responsibilities of the chairperson include:
o promptly informing the Senate office (5-8018) the results of the election of officers and any changes in committee membership.*
o organizing and conducting meetings.
o completing a year end report on Budget Review Committee activities to be submitted to the Senate Office no later than May 31, 2006.
*The committee chairperson should carefully review the policies on committee attendance and the role of alternates on pgs. 10-11, of the 8-27-01 Articles & By-laws materials distributed by Jennifer Wilson's office.
Primary responsibilities of the secretary include:
o recording minutes of each meeting.
o sending meeting minutes to Sibbie Weathers (firstname.lastname@example.org) so that the minutes can be posted on the faculty senate website.
In the event the committee chooses to rotate secretarial duties, please designate one person to be responsible for e-mailing the meeting minutes to Sibbie Weathers. Sibbie has already created an e-mail distribution list of committee members which includes Sibbie to facilitate communication with faculty senate.
The duties and responsibilities of the committee shall include:
- Study and report to the Senate on university budget decisions that affect instruction and research.
- Review annual budgets and report to the Senate on trends in support for instruction.
Membership of the committee will consist of the seven faculty representatives constituting the faculty membership of the Joint Planning and Budget Committee. The committee will respond to direct charges from the Faculty Senate but will also be free to determine its own scope of study and review. The committee will aim for maximum coordination with the University Joint Planning & Budget Committee. The committee shall elect its chairperson.
Membership of the committee will consist of five faculty members, one of whom will be the Vice-Chair of the Faculty Senate, to be appointed by the Senate. Consecutive appointments may be allowed for up to five years. The committee will respond to direct charges from the Faculty Senate but will also be free to determine its own scope of study and review. The committee will aim for maximum coordination with the University Planning & Budget Committee. The committee shall elect its chairperson.
In addition to the committee’s normal duties, a special charge for the year is to:
· review enrollment targets and actual enrollments for the previous 10 or more years. Include an analysis of fall, spring, j-term, and summer, as well as graduate, undergraduate, transfer students, resident and non-resident enrollments. Report to Senate on the impact of discrepancies on the UWL operating budget.
Please plan to submit a report to faculty senate no later than December 1, 2005.
If you have questions or concerns regarding this charge, please contact me at any time during the year. Finally, if the Senate Executive Committee or I can assist your committee in any way during the year, please do not hesitate to ask.