August 26, 2005




TO:                  Vijendra Agarwal, Director

                        Graduate Studies and Convener of Graduate Council


FROM:            Carmen Wilson, Chair

                        Faculty Senate


RE:                   Committee Charge for 2005-2006 Academic Year


This memo is intended to serve as the initial charge letter to the Graduate Council for the 2005-06 academic year.  As the convener of the Graduate Council it is your responsibility to arrange as soon as feasible an organizational meeting, the primary purpose of which is to elect a chairperson and a secretary.  Please share this memo with the committee members either at the organizational meeting or, if you prefer, prior to that meeting.


Primary responsibilities of the chairperson include:

o       promptly informing the Senate office (5-8018) the results of the election of officers and any changes in committee membership.*

o       organizing and conducting meetings.

o       completing a year end report on the Graduate Council activities to be submitted to the Senate Office no later than May 31, 2006.


*The committee chairperson should carefully review the policies on committee attendance and the role of alternates on pgs. 10-11, of the 8-27-01 Articles & By-laws materials distributed by Jennifer Wilson's office. 


Primary responsibilities of the secretary include:

o       recording minutes of each meeting.

o       sending meeting minutes to Sibbie Weathers ( so that the minutes can be posted on the faculty senate website. 


In the event the committee chooses to rotate secretarial duties, please designate one person to be responsible for e-mailing the meeting minutes to Sibbie Weathers.  Sibbie has already created an e-mail distribution list of committee members which includes Sibbie to facilitate communication with faculty senate.


The specific duties and responsibilities of the committee are:


  1. Establishing, in consultation with departments and/or colleges, academic standards pertaining to graduate study, including policies for graduate student admission, honors recognition, retention, probation, dismissal and readmission.
  2. Determining the procedures and criteria for selecting members of the graduate faculty and annually approving an updated roster of members of the graduate faculty.
  3. Formulating procedures for hearing graduate student appeals and petitions on academic policy matters not resolved by administrative offices of the university.
  4. Studying long-range issues related to any aspect of graduate studies and recommending how and by whom these issues should be addressed.


Membership of the committee shall consist of nine graduate faculty.  The faculty membership shall include at least one representative from each of the following academic units:  the College of Science and Allied Health, the College of Business Administration, and the College of Education, Exercise Science, Health and Recreation.  At least one representative from each college shall be either a graduate program director (having no additional administrative responsibilities) or a member of a department participating in a graduate program. In addition, the director of university graduate studies, the chair of the graduate curriculum committee, and two graduate students shall serve as members. The academic deans or their designated appointees, and the registrar shall serve as administrative consultants to the committee. The committee shall elect its chairperson. The director of university graduate studies shall serve as convener.


In addition to the committee’s normal duties, I ask that the committee consider and report on the following special charges:

·         Review and report to Senate no later than October 13, 2005 on the proposed affiliation of CSDA with the Psychology Department.

·         Review and report to Senate no later than January 26, 2006 on the Learning Communities.

·         Report on graduate student recruitment efforts and support relative to Plan 2008 no later than.

·         Report on problems faced by graduate students (for example, housing, financial support, and work life issues), compare the situation at UW-La Crosse with situations at like institutions, and recommend ways to address problems as necessary.


Please plan to submit a report to faculty senate on the final two charges no later than April 6, 2006.


If you have questions or concerns regarding these charges, please contact me at any time during the year.  Finally, if the Senate Executive Committee or I can assist your committee in any way during the year, please do not hesitate to ask.