August 26, 2005

To:   Kerrie Hoar, Convener
         Instructional Academic Staff Committee

 From:   Carmen Wilson, Chair
             Faculty Senate

 Re:   Committee Charge for 2005-2006 Academic Year

This memo is intended to serve as the initial charge letter to the Instructional Academic Staff Committee for the 2005-06 academic year.  As the convener of the committee it is your responsibility to arrange as soon as feasible an organizational meeting, the primary purpose of which is to elect a chairperson and a secretary.  Please share this memo with the committee members either at the organizational meeting or, if you prefer, prior to that meeting.

Primary responsibilities of the chairperson include:

o       promptly informing the Senate office (5-8018) the results of the election of officers and any changes in committee membership.*

o       organizing and conducting meetings.

o       completing a year end report on the APR activities to be submitted to the Senate Office no later than May 31, 2006.

*The committee chairperson should carefully review the policies on committee attendance and the role of alternates on pgs. 10-11, of the 8-27-01 Articles & By-laws materials distributed by Jennifer Wilson's office. 

Primary responsibilities of the secretary include:

o       recording minutes of each meeting.

o       sending meeting minutes to Sibbie Weathers (weathers.sylv@uwlax.edu) so that the minutes can be posted on the faculty senate website. 

In the event the committee chooses to rotate secretarial duties, please designate one person to be responsible for e-mailing the meeting minutes to Sibbie Weathers.  Sibbie has already created an e-mail distribution list of committee members which includes Sibbie to facilitate communication with faculty senate.

Duties and responsibilities of the committee shall include:

o       considering and recommending policies affecting the academic staff status, salary, appointment types, titling, career progression, workload, and working conditions.

o       considering and recommending the practices and procedures for implementing those policies. 

o       monitoring HR progress in collecting and disseminating information on these policies and procedures.

In addition to the committee’s normal duties, I ask that the committee consider and report on the following special charge(s):

o       Clarify policies and procedures for IAS career progression and post these policies and procedures on the faculty senate website.  Consider consulting with the Salary and Personell Policies Committee of the Academic Staff Council as they are addressing the same issue for non-instructional academic staff.

Please plan to submit a report on the above charge to faculty senate no later than February 23, 2006.   If you have questions or concerns regarding these charges, please contact me at any time during the year.

Finally, if the Senate Executive Committee or I can assist your committee in any way during the year, please do not hesitate to ask.

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Enclosures