August 26, 2005
TO: Victoria Calmes, Convener
Scholarship & Awards Committee
FROM: Carmen Wilson, Chair
RE: Committee Charge for 2005-2006 Academic Year
This memo is intended to serve as the initial charge letter to the Scholarship & Awards Committee for the 2005-06 academic year. As the convener of the committee it is your responsibility to arrange as soon as feasible an organizational meeting, the primary purpose of which is to elect a chairperson and a secretary. Please share this memo with the committee members either at the organizational meeting or, if you prefer, prior to that meeting.
Primary responsibilities of the chairperson include:
o promptly informing the Senate office (5-8018) the results of the election of officers and any changes in committee membership.*
o organizing and conducting meetings.
o completing a year end report on the Scholarship & Awards Committee activities to be submitted to the Senate Office no later than May 31, 2006.
*The committee chairperson should carefully review the policies on committee attendance and the role of alternates on pgs. 10-11, of the 8-27-01 Articles & By-laws materials distributed by Jennifer Wilson's office.
Primary responsibilities of the secretary include:
o recording minutes of each meeting.
o sending meeting minutes to Sibbie Weathers (email@example.com) so that the minutes can be posted on the faculty senate website.
In the event the committee chooses to rotate secretarial duties, please designate one person to be responsible for e-mailing the meeting minutes to Sibbie Weathers. Sibbie has already created an e-mail distribution list of committee members which includes Sibbie to facilitate communication with faculty senate.
Duties and responsibilities of the committee shall include:
- Screening applications for scholarships and awards and recommending their recipients.
- Providing the UW-L Foundation with a list of committee faculty members from which it may select advisory members for its Scholarship Committee.
Membership of the committee shall consist of nine faculty members and three students. The Executive Director of the UW-L Foundation shall serve as an administrative consultant to the committee. The committee shall elect its chairperson.
Please review the final report (available on Faculty Senate web page) about review processes. Although no special charge is being given to the committee this year, should the membership wish to bring any policy issues to the attention of the senate, it should certainly do so. Any recommendations that the committee would like to make to the senate should be submitted to our office in a timely fashion.
Finally, if the Senate Executive Committee or I can assist your committee in any way during the year, please do not hesitate to ask.