August 25, 2006
TO: V.J. Agarwal, Convener
FROM: Carmen Wilson, Chair
RE: Committee Charge for 2006-2007 Academic Year
This memo is intended to serve as the initial charge letter to the Graduate Council for the 2006-07 academic year. Please share this memo with the committee members.
Per Faculty Senate Bylaw II. (s): “Each faculty committee shall hold an organizational meeting and report the name of the chairperson to the senate office by October 1. (Joint Chairpersons are not permitted.)”
Therefore, as the convener of the Graduate Council, please arrange, as soon as feasible, an organizational meeting. In addition to a chairperson, please also elect a secretary.
Primary responsibilities of the chairperson include:
o promptly informing the Senate office (5-8018) the results of the election of officers and any changes in committee membership.*
o organizing and conducting meetings.
o completing a year end report on the Graduate Council activities to be submitted to the Senate Office no later than May 31, 2007.
*The committee chairperson should carefully review Faculty Senate Bylaw II, “Faculty Standing Committees” for information on committee attendance and the role of alternates.
Primary responsibilities of the secretary include:
o recording minutes of each meeting.
o promptly sending meeting minutes to Sibbie Weathers (email@example.com) so that the minutes can be posted on the faculty senate website.
In the event the committee chooses to rotate secretarial duties, please designate one person to be responsible for e-mailing the meeting minutes to Sibbie Weathers.
According to Faculty Senate Bylaw II. I. The Graduate Council, the duties and responsibilities of the committee shall include:
- Establishing, in consultation with departments and/or colleges, academic standards pertaining to graduate study, including policies for graduate student admission, honors recognition, retention, probation, dismissal and readmission.
- Determining the procedures and criteria for selecting members of the graduate faculty and annually approving an updated roster of members of the graduate faculty.
- Formulating procedures for hearing graduate student appeals and petitions on academic policy matters not resolved by administrative offices of the university.
- Studying long-range issues related to any aspect of graduate studies and recommending how and by whom these issues should be addressed.
In addition to the committee's normal duties, I ask that the committee consider and report on the following special charges:
- Report on how the Office of Graduate Studies can enhance support to departmental efforts to recruit graduate students. Please plan to submit this report to senate no later than December 7, 2006.
- Report on graduate student recruitment efforts and support relative to Plan 2008. Please plan to submit this report to senate no later than December 7, 2006.
- Report on problems faced by graduate students 9for example, housing, financial support, and work life issues), compare the situation at UW-La Crosse with situations as like institutions, and recommend ways to address problems as necessary. Please plan to submit this report to senate no later than March 1, 2007.
If you have questions or concerns regarding these charges, please contact me at any time during the year.
Finally, if the Senate Executive Committee or I can assist your committee in any way during the year, please do not hesitate to ask.