September 5, 2008
TO: Shauna Sallmen, Convener
FROM: Joe Heim, Chair
RE: Committee Charge for 2008-2009 Academic Year
This memo is intended to serve as the initial charge letter to the Library Committee for the 2008-09 academic year.
In response to concerns that, frequently, committee member turnover each year tends to slow committee work, the senate executive committee is working to find better ways to orient new committee members. Additionally, we would like to improve the overall efficiency and effectiveness of committee work. To that end, we will be trying several new ideas.
- The SEC will be holding a meeting of Chairs during the week before classes in January. The purpose of this meeting will be for committee chairs to report on progress on charges to date and discuss any problems committees may be experiencing.
- I am including a copy of the 2007-08 Library Committee end-of-year report with this charge letter. The SEC strongly encourages you to review their work.
- All members of your committee will receive an electronic copy of this letter.
Per Faculty Senate Bylaw II. (s): “Each faculty committee shall hold an organizational meeting and report the name of the chairperson to the senate office by October 1. (Joint Chairpersons are not permitted.)”
Therefore, as the convener of the Library Committee, please arrange, as soon as feasible, an organizational meeting. In addition to a chairperson, please also elect a secretary.
Primary responsibilities of the chairperson include:
o promptly informing the Senate office (5-8018) the results of the election of officers and any changes in committee membership.*
o organizing and conducting meetings.
o completing a year end report on the Library Committee activities to be submitted to the Senate Office no later than May 31, 2009.
*The committee chairperson should carefully review Faculty Senate Bylaw II, “Faculty Standing Committees” for information on committee attendance and the role of alternates.
Primary responsibilities of the secretary include:
o recording minutes of each meeting.
o promptly sending meeting minutes to Sibbie Weathers (firstname.lastname@example.org) so that the minutes can be posted on the faculty senate website.
In the event the committee chooses to rotate secretarial duties, please designate one person to be responsible for e-mailing the meeting minutes to Sibbie Weathers.
According to Faculty Senate Bylaw II. O. The Library Committee, the duties and responsibilities of the committee shall include:
1. Studying and recommending means of improving library services.
2. Providing liaison between faculty and library staff regarding policy-related issues.
In addition to the committee's normal duties, I ask that the committee consider and report on the following special charge:
- Continue discussions regarding budget and financial issues (see last year’s committee report) and provide recommendations to the Library, the Provost, and Joint Planning & Budget Committee.
Finally, if the Senate Executive Committee or I can assist your committee in any way during the year, please do not hesitate to ask.
cc: Members, Library Committee