May 24, 2010

 

To:       Faculty Senate Executive Committee

From:  Paul D. Miller, CGAAF Chair

RE:     Chairs Report

 

Committee Membership

 

The 2009-2010 Committee on Complaints, Grievances, Appeals and Academic Freedom consisted of the following faculty and staff:

 

Bradley Butterfield (English)

Victoria Calmes (Modern Languages)

Michael Haupert (Economics)

Wahhab Khandker (Economics)

Sandra Krajewski (Womens, Gender, and Sexuality Studies)

Paul Miller, Chair (Chemistry)

Joyce Shanks, Secretary (Educational Studies)

Dean Stroud (Modern Languages)

Bernadette Taylor-Winfrey (Microbiology)

 

It should be noted that each of the above committee members attended the scheduled meetings and contributed to the discussions at hand.

 

Committee Charge

 

At the beginning of the 2009-2010 academic year, the CGAAF committee was given the following charge by Faculty Senate:

 

Review the Supplemental CGAAF Committee Rules and Guidelines for Grievances and Complaints to determine if modifications are necessary. In particular, consider :

o   the addition of a cover sheet with any grievance/complaint petition that indicates the specific parties at which the grievance/complaint is aimed.

o   the feasibility of requirement below when the grievance/complaint petition arrives outside of the normal academic year.

 

“Within seven calendar days of receipt of the petition, the chairperson shall provide all parties to the grievance with a complete copy of the grievance petition and request a response in writing within seven calendar days.”

 

The CGAAF Committee met several times throughout the Fall 2009 semester to discuss the charge and make recommendations to Faculty Senate.  As a result of our deliberations, the committee designed a cover sheet to be submitted with a grievance (attached at the end of this report) and made changes to sections IA, IA1 and IB2 of the Supplemental CGAAF Committee Rules and Guidelines for Grievances.  The changes are as follows:


 

Sections IA and IA1 were changed from:

 

I.  CGAAF Pre-Hearing Procedures for Grievances

A.        The grieving party shall initiate the grievance process by submitting a written petition to the chairperson of CGAAF.  This petition shall provide complete documentation of the alleged harm as specified in UW-L 6.02-4.  All grievances shall be submitted to and received by the committee chair during the academic year.  The committee shall hear grievances only during the Fall and Spring semesters unless a simple voting majority determines that there is a compelling and demonstrated need for hearing the grievance outside the two semester framework.

 

1.   Within seven calendar days of receipt of the petition, the chairperson shall provide all parties to the grievance with a complete copy of the grievance petition and request a response in writing within seven calendar days.

 

To read as follows:

 

I.  CGAAF Pre-Hearing Procedures for Grievances

A.        The grieving party shall initiate the grievance process by submitting a written petition to the chairperson of CGAAF.  This petition shall provide complete documentation of the alleged harm as specified in UW-L 6.02-4 In order to meet the timeline criterion set forth in Section IB2, all grievances shall be submitted to and received by the committee chair during the academic year at least twenty-five days prior to the official end of the semester in which the hearing is requested.  No action will be taken on petitions submitted after this deadline until the beginning of the following semester.  In the event that a petition is submitted too late to be considered in the current academic year, the petition will be considered by the newly convened CGAAF committee at the beginning of the following academic year.  The twenty-five day deadline may be waived if a simple voting majority of the CGAAF committee determines that there is a compelling and demonstrated need for hearing the grievance outside the two semester framework.

 

1.   If a petition is received by the committee chair at least twenty-five days prior to the official end of the semester in which the hearing is requested then the chairperson shall provide all parties to the grievance with a complete copy of the grievance petition within seven days and request a response in writing within seven calendar days.

 

The rational behind the changes was to (1) provide adequate time in order for the committee to act according to the timelines stipulated in UWS 6.02 and UWL 6.02.5 and (2) to clarify which committee will hear the grievance if it is submitted after the deadline at the end of the academic year.

 

In addition, in section IB2, the deadline for a hearing was changed from 21 to 20 calendar days after the receipt of the grievance petition so that it will be in agreement with UWL 6.02.5.

 

These recommended changes (along with the cover sheet) were brought before the Faculty Senate by the CGAAF Committee chair on December 3rd at which time Faculty Senate voted on and accepted the recommended changes.


 

Committee on Complaints, Grievances, Appeals and Academic Freedom

(CGAAF)

 

Cover Sheet

 

Grieving Party:

 

Name:___________________________________________

 

Position:__________________________________________

 

Current Department/Academic Unit:________________________

 

Date Submitted______________________________________________

 

Please list the specific party or parties against which this grievance is being filed:

 

 

 

Have you tried to resolve the issue informally at the department/academic unit level? (Circle one)     Yes        No

 

Please provide a brief synopsis of the nature of the grievance:

 

 

 

 

 

 

 

 

 

 

 

 

 

Please include a statement describing what you feel would be appropriate redress: (Optional)