August 16, 2010

To:       Sandra Grunwald, Convener

            Academic Program Review Committee

From:   Becky LeDocq, Chair

            Faculty Senate

This memo is intended to serve as the initial charge letter to the Academic Program Review Committee for the 2010-2011 academic year. 

In an effort to better orient new committee members and to improve the overall efficiency and effectiveness of committee work, the Senate Executive Committee (SEC) is incorporating the following ideas.

  1. The SEC will be holding a meeting of conveners at 1:30 p.m. Wednesday, September 1st  in 327 Graff Main Hall.  Please plan on attending this meeting if possible.  If you are unable to attend, please send another representative from your committee. An agenda will follow.
  2. The SEC will be holding a meeting of Chairs during the week before classes in January.  The purpose of this meeting will be for committee chairs to report on progress on charges to date and discuss any problems committees may be experiencing.

Per Faculty Senate Bylaw II. (s):  “Each faculty committee shall hold an organizational meeting and report the name of the chairperson to the senate office by October 1. (Joint Chairpersons are not permitted.)” 

Therefore, as the convener of the Academic Program Review Committee, please arrange, as soon as feasible, an organizational meeting.  In addition to a chairperson, please also elect a secretary.  

 Primary responsibilities of the chairperson include:

·         promptly informing the Senate office (5-8018) the results of the election of officers and any changes in committee membership.*

·         organizing and conducting meetings.

·         completing a year end report on the Academic Program Review Committee activities to be submitted to the Senate Office no later than May 31, 2011.

*The committee chairperson should carefully review Faculty Senate Bylaw II, “Faculty Standing Committees” for information on committee attendance and the role of alternates.

Primary responsibilities of the secretary include:

·         recording minutes of each meeting.

·         promptly sending approved meeting minutes to Sibbie Weathers ( so that the minutes can be posted on the faculty senate website.

In the event the committee chooses to rotate secretarial duties, please designate one person to be responsible for e-mailing the meeting minutes to Sibbie Weathers.

In addition to the committee's normal duties, I ask that the committee consider and report on the following special charges:

  • Determine whether APR should forward to the Academic Planning Committee for further review, any programs that move to more than 50% of their content (courses) online, as recommended by the Academic Planning Committee. Please see the 2009-2010 APC end of year report for further discussion of this issue. Please plan to provide a report to Faculty Senate at the October 14, 2010 meeting.
  • Create a template for APR reports on 5-year new program reviews based on the UW-System requirements for these reviews. Please plan to provide a report to Faculty Senate at the November 11, 2010 meeting.
  • Determine how to incorporate departmental progress on assessment into the review process (The DRAFT Proposal to Implement NCA Assessment Recommendations may give you a starting point).  Consider requiring the departmental self-study to use assessment results to document student achievement, identify need for improvement and describe efforts to address improvement. Please plan to provide a report to Faculty Senate at the January 27, 2011 meeting.


If you have any questions about the charges, please feel free to contact me.

Finally, if the Senate Executive Committee or I can assist your committee in any way during the year, please do not hesitate to ask.


cc:        Academic Program Review Committee Members